UK

Contract notice

Information

Published

Expire date: 28/02/2022

External Reference: 2022-528068

FTS Reference: 2022-001667

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

East Sussex Fire Authority
N/A
Amberley Block, Church Lane
LEWES
BN7 2DZ
UK
Contact person: Glenn Johnston
Telephone: +44 01323462206
E-mail: glenn.johnston@esfrs.org
NUTS code:  UKJ -  SOUTH EAST (ENGLAND)
Internet address(es):
Main address: http://www.esfrs.org
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/39167

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=42557&B=BLUELIGHT
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=42557&B=BLUELIGHT
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Appliance Bay Doors
Reference number:  ESFA0222
II.1.2)

Main CPV code

50000000  -  Repair and maintenance services
II.1.3)

Type of contract

Services
II.1.4)

Short description

East Sussex Fire Authority (ESFA) on behalf of East Sussex Fire and Rescue Service is seeking to award a contract for the provision of servicing, maintenance, repair and the full renewal of the appliance bay doors on our fire stations along with a few similar type doors on workshops and similar structure. This contract will be let to support our Estates Department.
It will require ad-hoc emergency attendance at any time of the day or night throughout the year. In certain circumstances, the successful supplier will have to have an engineer on site within 3 hours of being called out.
II.1.5)

Estimated total value

Value excluding VAT: 500000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

50700000  -  Repair and maintenance services of building installations
50710000  -  Repair and maintenance services of electrical and mechanical building installations
II.2.3)

Place of performance

NUTS code:  UKJ -  SOUTH EAST (ENGLAND)
Main site or place of performance:  
East Sussex and Brighton and Hove
II.2.4)

Description of the procurement

East Sussex Fire Authority (ESFA) on behalf of East Sussex Fire and Rescue Service is seeking to award a contract for the provision of servicing, maintenance, repair and the full renewal of the appliance bay doors on our fire stations along with a few similar type doors on workshops and similar structure. This contract will be let to support our Estates Department.
It will require ad-hoc emergency attendance at any time of the day or night throughout the year. In certain circumstances, the successful supplier will have to have an engineer on site within 3 hours of being called out.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 500000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Contract spend varies annually as along with the core maintenance and repair, it is impacted by and dependent on, the number of doors we may be able to replace when funding allows. Annual spend with the successful supplier could vary considerably. Contract value is a best estimate based on the last three years spend but could be higher or lower during the term of this contract.

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  Already are, or be able to become so by contract start, a Registered Approved Supplier of both Hormann and Indupart Doors.
Our Estate was all Hormann doors prior to the current contract but we have been transitioning over the last three years to Indupart replacements. We intend this to continue so the successful supplier will have to be approved to work on both.
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  28/02/2022
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 4  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  28/02/2022
Local time:  12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.2)

Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used
VI.3)

Additional information

Electronic ordering may be used. Invoicing will be by email to an ESFRS email address
VI.4)

Procedures for review

VI.4.1)

Review body

Centre for Effective Dispute Resolution
London
UK