UK

Contract notice

Information

Published

Expire date: 08/03/2022

External Reference: 2022-525127

FTS Reference: 2022-001519

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

London Universities Purchasing Consortium
N/A
Shropshire House, 179 Tottenham Court Road, Fitzrovia
London
W1T 7NZ
UK
Contact person: Mike Kilner
E-mail: m.kilner@lupc.ac.uk
NUTS code:  UK -  UNITED KINGDOM
Internet address(es):
Main address: https://www.lupc.ac.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/81165

I.2)

Joint procurement

The contract is awarded by a central purchasing body
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=42576&B=LUPC
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=42576&B=LUPC
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Education

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

National Desktop and Notebook Agreement (NDNA)
Reference number:  ITS5071 LU
II.1.2)

Main CPV code

30210000  -  Data-processing machines (hardware)
II.1.3)

Type of contract

Supplies
II.1.4)

Short description

London Universities Purchasing Consortium (LUPC), a company limited by guarantee, is undertaking this recurrent tendering process on behalf of National
Desktop and Notebook Agreement and leads a multi-HE Consortia working party that oversees the procurement of Desktop, Notebook, 2-in-1 Hybrid
devices, Tablet and Workstation PCs and attached accessories for the Higher Education sector and associated public sector bodies throughout the UK.
II.1.5)

Estimated total value

Value excluding VAT: 600000000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: yes
Tenders may be submitted for  all lots
II.2)

Description

II.2.1)

Title

National Desktop and Notebook Agreement (NDNA)
Lot No:  1
II.2.2)

Additional CPV code(s)

30213300  -  Desktop computer
30231000  -  Computer screens and consoles
30214000  -  Workstations
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
Main site or place of performance:  
UK and international Higher Education campuses
II.2.4)

Description of the procurement

London Universities Purchasing Consortium (LUPC), a company limited by guarantee, is undertaking this recurrent tendering process on behalf of National
Desktop and Notebook Agreement and leads a multi-HE Consortia working party that oversees the procurement of Desktop, Notebook, 2-in-1 Hybrid
devices, Tablet and Workstation PCs and attached accessories for the Higher Education sector and associated public sector bodies throughout the UK.
LUPC is seeking to establish framework agreements for participating institutions with three or more suppliers across each of the three lots. It is envisaged that these
arrangements will commence on 1.8.2022 and will continue for a period of three years with the facility to extend for a further one year subject to agreement
between the parties. This requirement automatically covers Full or Associate Members within the higher education regional purchasing consortia as follows:
London Universities Purchasing Consortium (LUPC) http://www.lupc.ac.uk/list-of-members.html; Southern Universities Purchasing Consortium (SUPC) http://www.supc.ac.uk/engage/our-members/our-members; North Eastern Universities Purchasing Consortium (NEUPC) http://www.neupc.ac.uk/our-members; North Western Universities Purchasing Consortium (NWUPC) http://www.nwupc.ac.uk/our-members; Advanced Procurement for Universities and Colleges (APUC) http://www.apuc-scot.ac.uk/#!/members and Higher Education Purchasing Consortium Wales (HEPCW) http://www.hepcw.ac.uk/members/
Members of the consortia either already are or may be drawn from the Higher Education sector, Further Education sector, the Research Council and other
Public and Third Sector bodies principally but not exclusively from the education, arts, sciences and cultural sectors.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 600000000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:  
To be reviewed before or at the end of 48 months
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
The agreement is initially for a period of 36 months with one further 12 month option available.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: It is anticipated that some of the future call-off contracts under this framework will be part-funded from external streams, including European Union (EU) funding (ERDF/ESIF) and potentially other research bodies. All funding accessed under this framework will
be considered compliant for the purposes of external funding by the named participants.
II.2)

Description

II.2.1)

Title

Notebook/Laptop PCs including 2-in-1 Hybrid devices, Mobile Workstations and Tablets
Lot No:  2
II.2.2)

Additional CPV code(s)

30213100  -  Portable computers
30231000  -  Computer screens and consoles
30214000  -  Workstations
30213200  -  Tablet computer
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
Main site or place of performance:  
UK and international Higher Education campuses
II.2.4)

Description of the procurement

See main description
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 600000000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:  
To be reviewed before or at the end of 48 months
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
The agreement is initially for a period of 36 months with one further 12 month option available.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: It is anticipated that some of the future call-off contracts under this framework will be part-funded from external streams, including European Union (EU) funding (ERDF/ESIF) and potentially other research bodies. All funding accessed under this framework will
be considered compliant for the purposes of external funding by the named participants.
II.2)

Description

II.2.1)

Title

Desktop and Notebook One-Stop Shop
Lot No:  3
II.2.2)

Additional CPV code(s)

30213000  -  Personal computers
30214000  -  Workstations
30213100  -  Portable computers
30213200  -  Tablet computer
30213300  -  Desktop computer
30231000  -  Computer screens and consoles
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
Main site or place of performance:  
UK and international Higher Education campuses
II.2.4)

Description of the procurement

See main description
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 600000000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:  
To be reviewed before or at the end of 48 months
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
The agreement is initially for a period of 36 months with one further 12 month option available.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: It is anticipated that some of the future call-off contracts under this framework will be part-funded from external streams, including European Union (EU) funding (ERDF/ESIF) and potentially other research bodies. All funding accessed under this framework will
be considered compliant for the purposes of external funding by the named participants.

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:  8
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  08/03/2022
Local time:  14:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 6  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  08/03/2022
Local time:  14:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  yes
Estimated timing for further notices to be published:  
48 months from this publication
VI.2)

Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4)

Procedures for review

VI.4.1)

Review body

London Universities Purchasing Consortium
Shropshire House, 179 Tottenham Court Road, Fitzrovia
London
W1T 7NZ
UK
Telephone: +44 2073072760
E-mail: m.kilner@lupc.ac.uk
Internet address: http://www.lupc.ac.uk

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
Precise information on deadline(s) for review procedures:
LUPC will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland) within 30 days of knowledge or constructive knowledge of breach.