Contract notice

Section I: Contracting authority

I.1)

Name and addresses

Leeds City Council

171459162

Civic Hall, 3rd Floor West,

Leeds

LS1 1UR

Contact person: James Hirst

Telephone: +44 01133787458

E-mail: contracts.support.unit@leeds.gov.uk

NUTS code: UKE42 - Leeds

Internet address(es):

Main address: https://www.leeds.gov.uk/

Address of the buyer profile: https://yortender.eu-supply.com/ctm/Company/CompanyInformation/Index/104105

City of Bradford Metropolitan District Council

City Hall

Bradford

BD1 1HY

E-mail: contracts.support.unit@leeds.gov.uk

NUTS code: UKE41 - Bradford

Internet address(es):

Main address: https://www.leeds.gov.uk/

The Borough Council of Calderdale

3rd Floor, Princess Buildings, Princess Street

Halifax

HX1 1TS

E-mail: contracts.support.unit@leeds.gov.uk

NUTS code: UKE44 - Calderdale and Kirklees

Internet address(es):

Main address: https://www.leeds.gov.uk/

Kirklees Council

Market Street

Huddersfield

HD1 1WG

E-mail: contracts.support.unit@leeds.gov.uk

NUTS code: UKE44 - Calderdale and Kirklees

Internet address(es):

Main address: https://www.leeds.gov.uk/

City of Wakefield District Council

Wakefield One, Burton Street

Wakefield

WF1 2EB

E-mail: contracts.support.unit@leeds.gov.uk

NUTS code: UKE45 - Wakefield

Internet address(es):

Main address: https://www.leeds.gov.uk/

City of York Council

West Offices, Station Rise

York

YO1 6GA

E-mail: contracts.support.unit@leeds.gov.uk

NUTS code: UKE21 - York

Internet address(es):

Main address: https://www.leeds.gov.uk/

I.2)

Joint procurement

The contract involves joint procurement

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=42297&B=UK

Additional information can be obtained from

the abovementioned address:

Tenders or requests to participate must be submitted

electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=42297&B=UK

Tenders or requests to participate must be submitted

to the abovementioned address

I.4)

Type of the contracting authority

Regional or local authority

I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Yorkshire Highway Alliance Supply of Winter Road Surface Treatments and Sundries 2022 – 2024 (Extendable to 2026)

Reference number: 48653

II.1.2)

Main CPV code

14400000 - Salt and pure sodium chloride

II.1.3)

Type of contract

Supplies

II.1.4)

Short description

Yorkshire Highway Alliance Supply of Winter Road Surface Treatments and Sundries 2022-2024 (extendable to 2026) to various locations within the administrative areas of the relevant Contracting Authorities, primarily being City of Bradford District Council, The Borough Council of Calderdale, Leeds City Council, Kirklees Council, City of Wakefield District Council and any other Local Authority (as defined in the Local Government Act 1972) within the Yorkshire and Humber Region that are a member of the Yorkshire Highway Alliance.

II.1.5)

Estimated total value

Value excluding VAT: 9200000.00 GBP

II.1.6)

Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)

Description

II.2.1)

Title

Bradford Council

Lot No: 1

II.2.2)

Additional CPV code(s)

14410000 - Rock salt

34927100 - Road salt

II.2.3)

Place of performance

NUTS code: UKE41 - Bradford

II.2.4)

Description of the procurement

This contract is for the supply of Winter Road Surface Treatments and Sundries and will be available to the Yorkshire Highway Alliance.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

The Contract is for a period of 24 months with the provision for two, one year extensions afterwards.

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

The Borough Council of Calderdale

Lot No: 2

II.2.2)

Additional CPV code(s)

14410000 - Rock salt

34927100 - Road salt

II.2.3)

Place of performance

NUTS code: UKE44 - Calderdale and Kirklees

II.2.4)

Description of the procurement

This contract is for the supply of Winter Road Surface Treatments and Sundries and will be available to the Yorkshire Highway Alliance.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

The Contract is for a period of 24 months with the provision for two, one year extensions afterwards.

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Kirklees Council

Lot No: 3

II.2.2)

Additional CPV code(s)

14410000 - Rock salt

34927100 - Road salt

II.2.3)

Place of performance

NUTS code: UKE44 - Calderdale and Kirklees

II.2.4)

Description of the procurement

This contract is for the supply of Winter Road Surface Treatments and Sundries and will be available to the Yorkshire Highway Alliance.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

The Contract is for a period of 24 months with the provision for two, one year extensions afterwards.

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Leeds City Council

Lot No: 4

II.2.2)

Additional CPV code(s)

14410000 - Rock salt

34927100 - Road salt

II.2.3)

Place of performance

NUTS code: UKE42 - Leeds

II.2.4)

Description of the procurement

This contract is for the supply of Winter Road Surface Treatments and Sundries and will be available to the Yorkshire Highway Alliance.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

The Contract is for a period of 24 months with the provision for two, one year extensions afterwards.

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Wakefield Council

Lot No: 5

II.2.2)

Additional CPV code(s)

14410000 - Rock salt

34927100 - Road salt

II.2.3)

Place of performance

NUTS code: UKE45 - Wakefield

II.2.4)

Description of the procurement

This contract is for the supply of Winter Road Surface Treatments and Sundries and will be available to the Yorkshire Highway Alliance.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

The Contract is for a period of 24 months with the provision for two, one year extensions afterwards.

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

City of York Council

Lot No: 6

II.2.2)

Additional CPV code(s)

14410000 - Rock salt

34927100 - Road salt

II.2.3)

Place of performance

NUTS code: UKE21 - York

II.2.4)

Description of the procurement

This contract is for the supply of Winter Road Surface Treatments and Sundries and will be available to the Yorkshire Highway Alliance.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

The Contract is for a period of 24 months with the provision for two, one year extensions afterwards.

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure

IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 8

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes

IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date: 23/02/2022

Local time: 12:00

IV.2.4)

Languages in which tenders or requests to participate may be submitted

English

IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 3 (from the date stated for receipt of tender)

IV.2.7)

Conditions for opening of tenders

Date: 23/02/2022

Local time: 12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement: no

VI.4)

Procedures for review

VI.4.1)

Review body

The High Court of Justice

The Strand

London

WC2A 2LL

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures:

Where necessary in order to comply with the Public Contracts Regulations 2015 this authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be requested from the addressee found in 1.1. If an appeal regarding the award of a contract has not been successfully resolved the ( for Public Sector ) Public Contracts Regulations 2015 ( SI 2015 No 102 ) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 30 days beginning with the date when the tenderer first knew or ought to have known that the grounds for starting the proceedings had arisen). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages. Following the 10 day standstill period, if no further debriefing has been requested, the court may only award damages once the contract has been entered into.