UK

Contract notice

Information

Published

Expire date: 31/01/2022

External Reference: 2021-590803

FTS Reference: 2021-031917

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

London School of Hygiene & Tropical Medicine
RC000330
Keppel Street,
London
WC1E 7HT
UK
Contact person: Paul Pester
Telephone: +44 02079272471
E-mail: paul.pester@lshtm.ac.uk
NUTS code:  UKI31 -  Camden and City of London
Internet address(es):
Main address: http://www.lshtm.ac.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104519

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=41630&B=LSHTM
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=41630&B=LSHTM
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Education

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Computer Aided Facilities Management (CAFM) and Safety Management System (SMS)
Reference number:  LSHTM-2021-01
II.1.2)

Main CPV code

48420000  -  Facilities management software package and software package suite
II.1.3)

Type of contract

Supplies
II.1.4)

Short description

The project aim is to select and implement a CAFM and Safety Management System to consolidate and coordinate multiple Estates and Health & Safety functions, ideally, within a single centralised solution.
II.1.5)

Estimated total value

Value excluding VAT: 410000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: yes
Tenders may be submitted for  all lots
II.2)

Description

II.2.1)

Title

Computer Aided Facilities Management (CAFM)
Lot No:  1
II.2.2)

Additional CPV code(s)

48421000  -  Facilities management software package
72253000  -  Helpdesk and support services
II.2.3)

Place of performance

NUTS code:  UKI31 -  Camden and City of London
Main site or place of performance:  
Keppel Street, London, WC1E 7HT
II.2.4)

Description of the procurement

To streamline LSHTM Estates facilities management on maintenance, operations, standards, quality and compliance procedures to be utilised in the most cost effective way throughout the asset lifecycle. To increase and monitor the utilisation of space and facilities, reduce moves and re-allocations, plan preventative and reactive maintenance, improve safety management, and deliver improved customer service
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 310000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:  
Option of 2 years extension
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Safety Management System (SMS)
Lot No:  2
II.2.2)

Additional CPV code(s)

71317200  -  Health and safety services
72253000  -  Helpdesk and support services
II.2.3)

Place of performance

NUTS code:  UKI31 -  Camden and City of London
Main site or place of performance:  
Keppel Street, London, WC1E 7HT
II.2.4)

Description of the procurement

To enable LSHTM Safety Team to report more comprehensively and efficiently on high risk/hazardous activities and providing assurance of legislative compliance, a suitable and sufficient risk assessment, reporting of incidents and acting to prevent recurrence routine. To deliver a consistent approach to safety across the organisation whilst improving both the ‘user experience’ and the quality of the general standards of safety management.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 100000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:  
2 years renewal
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the FTS: 2021/S 000-003757
IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  31/01/2022
Local time:  13:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 4  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  31/01/2022
Local time:  13:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.4)

Procedures for review

VI.4.1)

Review body

The Royal Courts of Justice
The Strand
London
WC2A 2LL
UK

VI.4.4)

Service from which information about the review procedure may be obtained

London School of Hygiene & Tropical Medicine
Keppel Street
London
WC1E 7HT
UK
E-mail: procurement@lshtm.ac.uk