UK

Contract notice

Information

Published

Expire date: 11/02/2022

External Reference: 2021-547239

FTS Reference: 2021-030827

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

Kirklees Council
GB184352457
Town Hall,Ramsden Street,
Huddersfield
HD1 2TA
UK
Contact person: Corporate Procurement
Telephone: +44 1484221000
E-mail: procurement@kirklees.gov.uk
NUTS code:  UKE44 -  Calderdale and Kirklees
Internet address(es):
Main address: http://www.kirklees.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104104

I.3)

Communication

Access to the procurement documents is restricted. Further information can be obtained at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=40757&B=UK
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=40757&B=UK
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Provision of Security Services
Reference number:  KMCPRP-156
II.1.2)

Main CPV code

79710000  -  Security services
II.1.3)

Type of contract

Services
II.1.4)

Short description

Tenders are invited by the Council of the Borough of Kirklees (the “Council”) for the Provision of Security Services from Service Providers with relevant experience and ability to demonstrate sufficient capacity to suit the requirements as outlined within the tender documents.
The contract is split into 3 lots comprising;
Lot 1 – Commercial and Corporate Security
Lot 2 – Domestic Security*
Lot 3 – Events and Stewarding (the “Services”)
It is anticipated that the Contract is to commence in February 2022 and will expire in February 2024 with two possible twenty-four (24) month extension periods.
*Elements of the Lot 2 provision are subject to Council review and may not be required for contract extensions beyond the initial 2-year contract.
II.1.5)

Estimated total value

Value excluding VAT: 3150000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: yes
Tenders may be submitted for  all lots
Maximum number of lots that may be awarded to one tenderer:  3
II.2)

Description

II.2.1)

Title

Lot 1 - Commercial and Corporate Security
Lot No:  1
II.2.2)

Additional CPV code(s)

75240000  -  Public security, law and order services
75241000  -  Public security services
II.2.3)

Place of performance

NUTS code:  UKE44 -  Calderdale and Kirklees
II.2.4)

Description of the procurement

Provision of staff to carry out mobile patrolling duties, key holding, locking and unlocking of Council owned premises.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 300000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:  
It is anticipated that the Contract has an initial service term of 48 months with two (2) possible forty-eight (48) month extension periods.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Tenderers are required to complete one Tenderer Submission Document and one Pricing Schedule only to cover all Lots being tendered for. Please also submit a cover letter for each Lot being tendered for within the corresponding Lot.
II.2)

Description

II.2.1)

Title

Lot 2 - Domestic Security
Lot No:  2
II.2.2)

Additional CPV code(s)

75240000  -  Public security, law and order services
75241000  -  Public security services
II.2.3)

Place of performance

NUTS code:  UKE44 -  Calderdale and Kirklees
II.2.4)

Description of the procurement

Provision of staff to provide CCTV, waking watch and concierge services for residents either on site or remotely.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 484000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:  
It is anticipated that the Contract has an initial service term of 48 months with two (2) possible forty-eight (48) month extension periods.
N.B. Elements of the Lot 2 provision are subject to Council review and may not be required for contract extensions beyond the initial 2-year contract.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Tenderers are required to complete one Tenderer Submission Document and one Pricing Schedule only to cover all Lots being tendered for. Please also submit a cover letter for each Lot being tendered for within the corresponding Lot.
II.2)

Description

II.2.1)

Title

Lot 3 - Events and Stewarding
Lot No:  3
II.2.2)

Additional CPV code(s)

75240000  -  Public security, law and order services
75241000  -  Public security services
79952000  -  Event services
II.2.3)

Place of performance

NUTS code:  UKE44 -  Calderdale and Kirklees
II.2.4)

Description of the procurement

Provision of staff to attend planned and ad-hoc events duties based on requirements of Council services and seasonal events.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 221000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:  
It is anticipated that the Contract has an initial service term of 48 months with two (2) possible forty-eight (48) month extension periods.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Tenderers are required to complete one Tenderer Submission Document and one Pricing Schedule only to cover all Lots being tendered for. Please also submit a cover letter for each Lot being tendered for within the corresponding Lot.

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  The minimal mandatory requirements for all Lots is a Security Industry Association (SIA) accreditation with a willingness to work towards Approved Contractor Scheme (ACS).
III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  14/01/2022
Local time:  10:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 6  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  14/01/2022
Local time:  10:00
Information about authorised persons and opening procedure:  
A member of the Corporate Procurement Team who has not been involved with the Tender
process will open and record the electronic submissions received by the appointed time at
the same time and will record and verify all submissions before releasing them to the Project
and Evaluation Team.

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  yes
Estimated timing for further notices to be published:  
Dependent on performance between 2 and 4 years.
VI.4)

Procedures for review

VI.4.1)

Review body

High Court of England and Wales
N/A
UK

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
In accordance with Regulation 86 (Notices of decisions to award a contract or conclude a framework),Regulation 87 (Standstill periods) and Chapter 6 (Applications to Court) of the Public Contracts Regulations 2015 (SI 2015/102), the contracting authority will incorporate a minimum ten (10) calendar day standstill period at the point that information on the award of the Contract is communicated to economic operators. This period allows any unsuccessful economic operator(s) to seek further debriefing from the contracting authority before the award of the Contract to the successful economic operators. Such additional information should be requested from the address at Sections I.1 and I.3 of this Notice above. If an appeal regarding the award of the Contract has not been successfully resolved, then the Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within thirty (30) days beginning with the date when the aggrieved party first knew or sought to have grounds for starting the proceedings had arisen. The Court may extend the time limited for starting proceedings where the Court considers that there is a good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date. Where the Contract has not been awarded, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If however the Contract has been awarded, the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the Contract to be ineffective.