UK

Social and other specific services – public contracts

Information

Published

Expire date: 20/12/2021

External Reference: 2021-517965

FTS Reference: 2021-027319

Social and other specific services – public contracts

Social and other specific services – public contracts

Contract notice

Services

Section I: Contracting authority

I.1)

Name and addresses

Kirklees Council
GB184352457
Town Hall,Ramsden Street,
Huddersfield
HD1 2TA
UK
Contact person: Gill Neale
Telephone: +44 1484221000
E-mail: Gill.neale@Kirklees.gov.uk
NUTS code:  UKE44 -  Calderdale and Kirklees
Internet address(es):
Main address: http://www.kirklees.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104104

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=40335&B=UK
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=40335&B=UK
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Provision of Scheme Management, Care and Support Services - Extra Care Schemes
Reference number:  KMCAS-136
II.1.2)

Main CPV code

85000000  -  Health and social work services
II.1.3)

Type of contract

Services
II.1.4)

Short description

Tenders are invited by the Council from Providers with relevant experience and ability to demonstrate sufficient capacity for the provision of Scheme Management Care & Support Services Contract date is 1st July 2022 to 30th June 2027.
II.1.5)

Estimated total value

Value excluding VAT: 10526380.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: yes
Tenders may be submitted for  maximum number of lots: 2
II.2)

Description

II.2.1)

Title

Lot 1 Woodland Court
Lot No:  1
II.2.2)

Additional CPV code(s)

85000000  -  Health and social work services
II.2.3)

Place of performance

NUTS code:  UKE44 -  Calderdale and Kirklees
Main site or place of performance:  
The Borough of Kirklees
II.2.4)

Description of the procurement

The three Extra Care Schemes in Kirklees are part of a 20 year Private Finance Initiative (PFI) contract with a consortium of companies called JLW Excellent Homes for Life Ltd. The schemes provide 140 flats for older people: Two schemes, Meadow Green, incorporating Meadow Green Lodge and Woodland Court are in North Kirklees and one, Sandy Mount is in South Kirklees. They comprise purpose built buildings containing between 41 and 53 one and two-bedroom flats, all of which are for rent. The Council is the owner and the landlord. JLW Excellent Homes for Life Ltd through their key sub-contractor Pinnacle are responsible for the repair and maintenance of the building and also manage the tenancies of the flats on behalf of the Council. Meadow Green Lodge, which is an annex of Meadow Green, has 10 flats (one and two beds) for people who are living with dementia. While it is self-contained there is an expectation that Tenants living In Meadow Green Lodge are integrated into Meadow Green and vice versa. The Lodge is the responsibility of the Meadow Green Scheme Management.
The Council expects that the Service Provider will work with the PFI Contractor, Catering Contractor and all other stakeholders to achieve the following overall aims of the Extra Care Schemes:
• To provide a safe, comfortable, welcoming and inclusive environment for Tenants, their families and friends and other visitors to the Scheme.
• To promote the maximum level of independence achievable by the individual.
• To have an enabling ethos providing 'just the right support at just the right time', either planned or unplanned and to avoid disabling Tenants and therefore increasing dependency on services.
• To support Tenants to maintain their tenancies and remain in their own home which is designed to be a 'home for life'.
• To support Tenants to regain and maintain their health and wellbeing and to reduce hospital admissions and facilitate speedy hospital discharge whenever possible.
• To give assurance that Tenants can quickly access additional care and support if and when needed due to emergency, illness, accident and so on.
• To support Tenants to be active, both physically and mentally by facilitating a range of Activities and encouraging participation.
• To signpost or link Tenants into appropriate services and community activities outside the Scheme.
In addition - The Extra Care Schemes also aim to be a community resource and some of the Communal Areas and Activities are open for hire or use by the public.
II.2.6)

Estimated value

Value excluding VAT: 3951130.00  GBP
II.2.7)

Duration of the contract or the framework agreement

Duration in months: 60
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Lot 2 Meadow Green including Meadow Green Lodge
Lot No:  2
II.2.2)

Additional CPV code(s)

85000000  -  Health and social work services
II.2.3)

Place of performance

NUTS code:  UKE44 -  Calderdale and Kirklees
Main site or place of performance:  
The Borough of Kirklees
II.2.4)

Description of the procurement

The three Extra Care Schemes in Kirklees are part of a 20 year Private Finance Initiative (PFI) contract with a consortium of companies called JLW Excellent Homes for Life Ltd. The schemes provide 140 flats for older people: Two schemes, Meadow Green, incorporating Meadow Green Lodge and Woodland Court are in North Kirklees and one, Sandy Mount is in South Kirklees. They comprise purpose built buildings containing between 41 and 53 one and two-bedroom flats, all of which are for rent. The Council is the owner and the landlord. JLW Excellent Homes for Life Ltd through their key sub-contractor Pinnacle are responsible for the repair and maintenance of the building and also manage the tenancies of the flats on behalf of the Council. Meadow Green Lodge, which is an annex of Meadow Green, has 10 flats (one and two beds) for people who are living with dementia. While it is self-contained there is an expectation that Tenants living In Meadow Green Lodge are integrated into Meadow Green and vice versa. The Lodge is the responsibility of the Meadow Green Scheme Management.
The Council expects that the Service Provider will work with the PFI Contractor, Catering Contractor and all other stakeholders to achieve the following overall aims of the Extra Care Schemes:
• To provide a safe, comfortable, welcoming and inclusive environment for Tenants, their families and friends and other visitors to the Scheme.
• To promote the maximum level of independence achievable by the individual.
• To have an enabling ethos providing 'just the right support at just the right time', either planned or unplanned and to avoid disabling Tenants and therefore increasing dependency on services.
• To support Tenants to maintain their tenancies and remain in their own home which is designed to be a 'home for life'.
• To support Tenants to regain and maintain their health and wellbeing and to reduce hospital admissions and facilitate speedy hospital discharge whenever possible.
• To give assurance that Tenants can quickly access additional care and support if and when needed due to emergency, illness, accident and so on.
• To support Tenants to be active, both physically and mentally by facilitating a range of Activities and encouraging participation.
• To signpost or link Tenants into appropriate services and community activities outside the Scheme.
In addition - The Extra Care Schemes also aim to be a community resource and some of the Communal Areas and Activities are open for hire or use by the public.
II.2.6)

Estimated value

Value excluding VAT: 3556335.00  GBP
II.2.7)

Duration of the contract or the framework agreement

Duration in months: 60
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Lot 3 Sandy Mount
Lot No:  3
II.2.2)

Additional CPV code(s)

85000000  -  Health and social work services
II.2.3)

Place of performance

NUTS code:  UKE44 -  Calderdale and Kirklees
Main site or place of performance:  
The Borough of Kirklees
II.2.4)

Description of the procurement

The three Extra Care Schemes in Kirklees are part of a 20 year Private Finance Initiative (PFI) contract with a consortium of companies called JLW Excellent Homes for Life Ltd. The schemes provide 140 flats for older people: Two schemes, Meadow Green, incorporating Meadow Green Lodge and Woodland Court are in North Kirklees and one, Sandy Mount is in South Kirklees. They comprise purpose built buildings containing between 41 and 53 one and two-bedroom flats, all of which are for rent. The Council is the owner and the landlord. JLW Excellent Homes for Life Ltd through their key sub-contractor Pinnacle are responsible for the repair and maintenance of the building and also manage the tenancies of the flats on behalf of the Council. Meadow Green Lodge, which is an annex of Meadow Green, has 10 flats (one and two beds) for people who are living with dementia. While it is self-contained there is an expectation that Tenants living In Meadow Green Lodge are integrated into Meadow Green and vice versa. The Lodge is the responsibility of the Meadow Green Scheme Management.
The Council expects that the Service Provider will work with the PFI Contractor, Catering Contractor and all other stakeholders to achieve the following overall aims of the Extra Care Schemes:
• To provide a safe, comfortable, welcoming and inclusive environment for Tenants, their families and friends and other visitors to the Scheme.
• To promote the maximum level of independence achievable by the individual.
• To have an enabling ethos providing 'just the right support at just the right time', either planned or unplanned and to avoid disabling Tenants and therefore increasing dependency on services.
• To support Tenants to maintain their tenancies and remain in their own home which is designed to be a 'home for life'.
• To support Tenants to regain and maintain their health and wellbeing and to reduce hospital admissions and facilitate speedy hospital discharge whenever possible.
• To give assurance that Tenants can quickly access additional care and support if and when needed due to emergency, illness, accident and so on.
• To support Tenants to be active, both physically and mentally by facilitating a range of Activities and encouraging participation.
• To signpost or link Tenants into appropriate services and community activities outside the Scheme.
In addition - The Extra Care Schemes also aim to be a community resource and some of the Communal Areas and Activities are open for hire or use by the public.
II.2.6)

Estimated value

Value excluding VAT: 3018915.00  GBP
II.2.7)

Duration of the contract or the framework agreement

Duration in months: 60
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.4)

Objective rules and criteria for participation

List and brief description of rules and criteria: The minimum criteria is described in the Selection Questionnaire document. Qualitative and financial criteria are outline in the ITT, including minimum score thresholds for qualitative criteria. The Council reserves the right to exclude any Bidder whom they deem to not satisfy any criteria outlined within the Tender Documentation (available from the address at 1.3 above). Applicants will Pass/Fail on the basis of being financially viable. The rationale applied will be the Applicants being able to demonstrate that the net worth quoted on the latest year of their balance sheet is positive. In addition, preference may be given to Bidders who demonstrate an annual turnover of in excess of 1.5 times the annual total indicative value of each Lot that Bidders are tendering for. The Council may, at its discretion, require the Bidder to evidence the way in which it would propose to finance the cashflow requirements of the contract should this not be evident from the evidence submitted.
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Form of procedure

Open procedure
IV.1.11)

Main features of the award procedure

Quality 90%
Social Value 10%
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate / Time limit for receipt of expressions of interest

Date:  20/12/2021
Local time:  13:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English

Section VI: Complementary information

VI.3)

Additional information

Provided that the tender is submitted fully in accordance with the requirements set out
within the Specification and the remaining sections of the procurement documents, the
contract will be awarded on the basis of the Most Economically Advantageous Tender based
on 90% quality and 10% Social Value.
Further specifics on the above award criteria can be found in the procurement
documentation that is available to access at www.yortender.eu-supply.com
VI.4)

Procedures for review

VI.4.1)

Review body

High Court of England and Wales
N/A
UK

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
In accordance with Regulation 86 (Notices of decisions to award a contract or conclude a framework),Regulation 87 (Standstill periods) and Chapter 6 (Applications to Court) of the Public Contracts Regulations 2015 (SI 2015/102), the contracting authority will incorporate a minimum ten (10) calendar day standstill period at the point that information on the award of the Contract is communicated to economic operators. This period allows any unsuccessful economic operator(s) to seek further debriefing from the contracting authority before the award of the Contract to the successful economic operators. Such additional information should be requested from the address at Sections I.1 and I.3 of this Notice above. If an appeal regarding the award of the Contract has not been successfully resolved, then the Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within thirty (30) days beginning with the date when the aggrieved party first knew or sought to have grounds for starting the proceedings had arisen. The Court may extend the time limited for starting proceedings where the Court considers that there is a good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date. Where the Contract has not been awarded, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If however the Contract has been awarded, the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the Contract to be ineffective.