UK

Contract notice

Information

Published

Expire date: 11/11/2021

External Reference: 2021-598016

FTS Reference: 2021-024453

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

Peninsula Purchasing and Supply Alliance,
Peninsula Purchasing and Supply Alliance,
North Devon District Hospital, Raleigh Park
Barnstaple
EX31 4JB
UK
Contact person: Gary Turner
Telephone: +44 7977268734
E-mail: garyturner@nhs.net
NUTS code:  UKK -  SOUTH WEST (ENGLAND)
Internet address(es):
Main address: www.northdevonhealth.nhs.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/45644

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=39779&B=NHSSW
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=39779&B=NHSSW
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

Health

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Ready Prepared Patient Meals
Reference number:  NDDH104
II.1.2)

Main CPV code

15894200  -  Prepared meals
II.1.3)

Type of contract

Supplies
II.1.4)

Short description

Supply of Ready Prepared Frozen Patient Meals to the NHS in the South West of England.
II.1.5)

Estimated total value

Value excluding VAT: 15000000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: yes
Tenders may be submitted for  all lots
II.2)

Description

II.2.1)

Title

Ready Prepared Patient Meals
Lot No:  1
II.2.2)

Additional CPV code(s)

15894220  -  Hospital meals
15896000  -  Deep-frozen products
II.2.3)

Place of performance

NUTS code:  UKK -  SOUTH WEST (ENGLAND)
NUTS code:  UK -  UNITED KINGDOM
II.2.4)

Description of the procurement

Supply of Ready Prepared Frozen Patient Meals to the NHS in the South West of England
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 15000000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: yes
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  List and brief description of conditions: Information and formalities necessary for evaluating if the requirements are met:
Any supplier may be disqualified who does not respond to the following in the requisite manner:
1) Suppliers are required to submit their tender response via the Trusts e-tendering portal - CTM - which is accessed at https://uk.eu-supply.com/login.asp - please make sure that you are registered to avoid any future delays.
2) Information and formalities necessary for evaluating if requirements are met:
(a) Is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) Has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) Has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) Is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) Has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) Has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) Has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) Has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
(l) The Trust reserves the right to enforce Regulation 57 of the PCR 2015 with regards to its rights to the discretionary exclusion of Bidders
Bidders who have been convicted of a Bribery Act 2010 offence under section 1 (offences relating to bribing another person) or section 6 (bribery of foreign public officials) will be excluded.
In addition to the Provisions of Freedom of Information Act, Bidders will have due regard to the Trusts obligations on Transparency which are set out in more detail at www.businesslink.gov.uk/transparency/procurement and all offers will be submitted on the basis that the contract when awarded may be published in full in accordance with H M Government Transparency Guidance.
III.1.2)

Economic and financial standing

List and brief description of selection criteria:  
List and brief description of selection criteria:
The Trust will also be utilising the NHS supplier information database (sid4gov) to manage and assess general pre-qualification information in the form of a profile. As well as responding to the tender via the e-tendering portal , candidates are requested to provide or update their profile on the sid4gov as follows:
a) candidates should register on sid4gov at http://http://gps.cabinetoffice.gov.uk/i-am-supplier by clicking on the Register Organisation tab and select the Supplier button.
b) to continue with the registration process Suppliers must have a current DUNS Number. If a Supplier does not have a DUNS Number there is a link to the D&B UK website to request a DUNS Supplier Number.
c) Suppliers who already have a published profile on sid4gov must confirm that information is up to date ;i) candidates should ensure all relevant sections of their NHS sid4gov profile are completed to demonstrate their ability to meet the short listing criteria applicable to this contract. Where access to NHS sid4gov is unavailable, please contact NHS the sid4gov helpdesk.
PLEASE NOTE ALL RESPONSES TO FTS SHOULD BE MADE THROUGH THE E-TENDERING PORTAL AND REGISTRATION IS REQUIRED ON SID4GOV TO UPDATE OR PROVIDE COMPANY PROFILES ONLY
Minimum level(s) of standards possibly required:  
Please supply the current DUNS number when registering an interest in this process.
III.1.3)

Technical and professional ability

List and brief description of selection criteria:  
See above III.1.1
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

As listed in the Invitation to Tender Documents
III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Restricted procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  28/10/2021
Local time:  14:00
IV.2.3)

Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 08/11/2021
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 6  (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.3)

Additional information

This contract is for an initial period of 36 months, with the option to extend for further periods not exceeding 24 months
VI.4)

Procedures for review

VI.4.1)

Review body

Northern Devon Healthcare NHS Trust
North Devon District Hospital, Raleigh Park
Barnstaple
EX31 4JB
UK
Telephone: +44 7977268734
E-mail: garyturner@nhs.net
Internet address: www.northdevonhealth.nhs.uk

VI.4.2)

Body responsible for mediation procedures

Northern Devon Healthcare NHS Trust
North Devon District Hospital, Raleigh Park
Barnstaple
EX31 4JB
UK
Telephone: +44 7977268734
E-mail: garyturner@nhs.net

VI.4.4)

Service from which information about the review procedure may be obtained

Peninsula Purchasing and Supply Alliance,
North Devon District Hospital, Raleigh Park
Barnstaple
EX31 4JB
UK
Telephone: +44 7977268734
E-mail: garyturner@nhs.net