UK

Prior information notice

Information

Published

Expire date: 18/10/2021

External Reference: 2021-519797

FTS Reference: 2021-023036

Prior information notice

Prior information notice

Services

This notice is for prior information only

Section I: Contracting authority

I.1)

Name and addresses

Greater Manchester Combined Authority - Greater Manchester Police
GB 183 0464 15
Openshaw Complex, Lawton Street, Openshaw
Manchester
M11 2NS
UK
Contact person: Ali Cordrey
Telephone: +44 1618561333
E-mail: Ali.Cordrey@gmp.police.uk
NUTS code:  UK -  UNITED KINGDOM
Internet address(es):
Main address: https://www.gmp.police.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/35572

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=39348&B=BLUELIGHT
Additional information can be obtained from
the abovementioned address:  
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Digital Evidence Management System
Reference number:  A0816
II.1.2)

Main CPV code

79996100  -  Records management
II.1.3)

Type of contract

Services
II.1.4)

Short description

Greater Manchester Combined Authority (GMCA), as the contracting authority for Greater Manchester Police, has issued this PIN as a way to seek information from the market regarding the interest and experience of potential suppliers in delivering a cloud-based Digital Evidence Management System (DEMS) suitable for policing.
A route to market for this contract has not yet been chosen. The Contracting Authority may opt to undertake an Open or Restricted tender, or use an existing framework or any other compliant route to market.
This PIN is not being used as a call for competition. Participation in any future Open or Restricted tender for this requirement will not be limited to those who responded to the PIN.
II.1.5)

Estimated total value

Value excluding VAT: 3000000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

48000000  -  Software package and information systems
48100000  -  Industry specific software package
48610000  -  Database systems
48780000  -  System, storage and content management software package
72212100  -  Industry specific software development services
72212311  -  Document management software development services
72212610  -  Database software development services
72212783  -  Content management software development services
72300000  -  Data services
72313000  -  Data capture services
72317000  -  Data storage services
72318000  -  Data transmission services
72322000  -  Data management services
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
Main site or place of performance:  
Manchester, M11 2NS
II.2.4)

Description of the procurement

Greater Manchester Police has a requirement for a Digital Evidence Management System (DEMS) to provide a central, secure, cloud-based (UK) repository for electronically generated evidence which allows GMP to receive, store, manage, process and share evidence internally and with other legal bodies such as the Crown Prosecution Service without the need for portable storage devices.
The DEMS must provide several layers of internal and external access restrictions, with an ability for evidence to uploaded by anyone authorised to do so (including the general public) and then be accessed and processed by approved internal and external users without the need for the evidence to leave the system. Tied to this, the DEMS must be able to provide an audit trail of who, when, what and how evidence has been accessed.
The scope of any future contract for this service will be flexible to the requirements of the force over the life of the contract, and to functional and innovative developments in the sector during that period.
As part of the process to develop and refine the specification for this requirement, GMP would like to invite interested parties to complete a Market Engagement Questionnaire. This questionnaire is available through the Bluelight (EU Supply) system, and responses to the questionnaire should be returned via the system by 12:00 (midday) on Monday 18th October 2021.
Further information on the current expectations of the force, in relation to the requirements for this contract, is included in the questionnaire document.
Clarifications may be sought from GMP, via the Bluelight system, on any aspect of the information provided at this stage.
II.2.14)

Additional information

Tender documents have not yet been issued. The full specification will be published at the start of any future competitive procurement process.
II.3)

Estimated date of publication of contract notice:

01/12/2021

Section IV: Procedure

IV.1)

Description

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

Section VI: Complementary information

VI.3)

Additional information

All information provided in this PIN, including the maximum contract value, is the current best estimate for the full duration of the contract, and may be revised prior to the issue of the Tender Documents.
Any future procurement will use the Bluelight e-tendering system (www.bluelight.gov.uk). Interested parties, including small or medium-sized enterprises, social enterprises, voluntary or community organisations, should ensure they are registered on Bluelight with up-to-date contact details.