UK

Contract award notice

Information

Published

External Reference: 2021-509864

FTS Reference: 2021-020030

Contract award notice

Contract award notice

Results of the procurement procedure

Section I: Contracting authority

I.1)

Name and addresses

West Midlands Fire and Rescue Authority
VAT No. 281 2856 47
99 Vauxhall Road, Nechells
Birmingham
B7 4HW
UK
Contact person: Jacky Perkins
Telephone: +44 1213806176
E-mail: Jackie.perkins@wmfs.net
NUTS code:  UKG3 -  West Midlands
Internet address(es):
Main address: http://www.wmfs.net
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/34952

I.4)

Type of the contracting authority

Regional or local agency/office
I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

FIREFIGHTER PENSIONS ADMINISTRATION SYSTEM
Reference number:  C003112
II.1.2)

Main CPV code

48400000  -  Business transaction and personal business software package
II.1.3)

Type of contract

Supplies
II.1.4)

Short description

This tender is for licences and support of a Firefighter Pensions Administration System for a period of 5 years with options to extend for a further 5 periods of 12 months. The new system must be available for use by the staff of the Pension section from no later than 5 November 2021.
Bidders must be able to provide a standard off the shelf Firefighter Pensions Administration System to enable them to tender for this procurement.
II.1.6)

Information about lots

This contract is divided into lots: no
II.1.7)

Total value of the procurement

Value excluding VAT:  912000.00  GBP
II.2)

Description

II.2.2)

Additional CPV code(s)

72261000  -  Software support services
II.2.3)

Place of performance

NUTS code:  UKG31 -  Birmingham
Main site or place of performance:  
Birmingham
II.2.4)

Description of the procurement

West Midlands Fire Service provides Firefighter Pension administration services in house through a dedicated team of three full time staff under the leadership of the Payroll and Pensions Manager. Services are provided to a total membership of 4,439 members.
The system is currently used by three members of the Pension section plus the Payroll and Pensions manager on a day to basis. It also provides a view only access to three staff members in the in-house Payroll team.
The software for the current system is licenced to the Authority and runs on the Authority’s internal hardware. The preferred organisational approach is to move to Software as a Service for all systems. As part of the tender response Bidders are to indicate if and how they could meet this approach or whether they would recommend an alternative method of delivery.
This tender is for licences and support of a Firefighter Pensions Administration System for a period of 5 years with options to extend for a further 5 periods of 12 months. The new system must be available for use by the staff of the Pension section from no later than 5 November 2021.
Bidders must be able to provide a standard off the shelf Firefighter Pensions Administration System to enable them to tender for this procurement.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Quality  /  Weighting:  45%
Quality criterion  -  Name:  Social Value  /  Weighting:  5%
Price  -  Weighting:  50%
II.2.11)

Information about options

Options: yes
Description of options:
One pricing schedule must be submitted for a system run on the Authority's hardware and a second pricing schedule is required for a hosted solution.
The contract is award for 5 years with options to extend for a further 5 years
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the FTS: 2021/S 000-003805

Section V: Award of contract

Contract No: 1

Title: FIREFIGHTER PENSIONS ADMINISTRATION SYSTEM

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

09/07/2021
V.2.2)

Information about tenders

Number of tenders received:  1
Number of tenders received from SMEs:  1
Number of tenders received from tenderers from EU Member States:  0
Number of tenders received from tenderers from non-EU Member States:  1
Number of tenders received by electronic means:  1
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

Heywood Ltd
04161207
Hamilton House, Church St
Altrincham
WA14 4DR
UK
NUTS code:  UKD6 -  Cheshire

The contractor is an SME : yes
V.2.4)

Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot:  912000.00  GBP

Section VI: Complementary information

VI.4)

Procedures for review

VI.4.1)

Review body

Royal Courts of Justice
London
UK