UK

Prior information notice

Information

Published

Expire date: 31/12/2021

External Reference: 2021-561539

FTS Reference: 2021-017946

Prior information notice

Prior information notice

Supplies

This notice is for prior information only

Section I: Contracting authority

I.1)

Name and addresses

London Universities Purchasing Consortium
N/A
Shropshire House, 179 Tottenham Court Road, Fitzrovia
London
W1T 7NZ
UK
Contact person: Joyce Kadri
Telephone: +44 2073072763
E-mail: J.Kadri@lupc.ac.uk
NUTS code:  UK -  UNITED KINGDOM
Internet address(es):
Main address: https://www.lupc.ac.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/81165

I.2)

Joint procurement

The contract is awarded by a central purchasing body
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=38743&B=LUPC
Additional information can be obtained from
the abovementioned address:  
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Education

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Graduation and Ceremonial Gowns, Photography and Event Services
Reference number:  PFB5073 LU
II.1.2)

Main CPV code

18000000  -  Clothing, footwear, luggage articles and accessories
II.1.3)

Type of contract

Supplies
II.1.4)

Short description

London Universities Purchasing Consortium (LUPC) is establishing a multi-provider framework agreement for the provision of Graduation and Ceremonial Gowns, Photography and Event Services. The framework will be available to the members of LUPC, APUC, HEPCW, NEUPC, NWUPC, and SUPC. Members include higher education, further education, the wider public sector and not for profit institutions. Lots under the framework will include Gown hire, Gown Purchase, Photography and Media services, Merchandise, Ticketing, Gown maintenance, In-Person ceremonial event, Virtual ceremonial event, and One stop shop. The framework agreement is estimated to commence in March 2022.
II.1.6)

Information about lots

This contract is divided into lots: yes
II.2)

Description

II.2.1)

Title

Gown Hire and Gown Purchase
Lot No:  1
II.2.2)

Additional CPV code(s)

48515000  -  Video conferencing software package
79952000  -  Event services
79961000  -  Photographic services
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
Main site or place of performance:  
London, W1T 7NZ
II.2.4)

Description of the procurement

London Universities Purchasing Consortium (LUPC) is establishing a multi-provider framework agreement for the provision of Graduation and Ceremonial Gown, Photography and Event Services.
As a guide, Lot structure may include:
Lot 1: Gown Hire and Gown Purchase
Lot 2: Photography and Media services
Lot 3: Merchandise
Lot 4: Ticketing
Lot 5: Gown Maintenance (includes, laundering, repair, recycle)
Lot 6: Full in person ceremonial event provision
Lot 7: Full virtual ceremonial event provision
Lot 8: One stop shop (Lots 1-7)
Other lot options are being considered, including restrictions on the number of lots that one tenderer can be awarded, and the number of suppliers awarded to any one lot.
The framework agreement is estimated to commence in March 2022.
II.3)

Estimated date of publication of contract notice:

01/12/2021

Section IV: Procedure

IV.1)

Description

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no
IV.2)

Administrative information

Section VI: Complementary information

VI.3)

Additional information

Please note: this PIN is issued to engage the market. No spend will be guaranteed to awarded suppliers.
This PIN is not issued as a call for competition. The contracting authority considers that this contract may be suitable for economic operators that are defined as small or medium enterprises (SMEs).
Selection of tenderers will be based solely on the criteria set out for the procurement.
The contracting authority intends to use EU Supply system for e-tendering (portal). Registration for this system can be found here:
https://uk.eu-supply.com/login.asp?B=LUPC