UK

Contract notice

Information

Published

Expire date: 31/08/2021

External Reference: 2021-570235

FTS Reference: 2021-018291

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

West Yorkshire Combined Authority
n/a
Wellington House, 40-50 Wellington St.
Leeds, West Yorkshire,
LS1 2DE
UK
Contact person: David Holbrook
E-mail: david.holbrook@southyorks.pnn.police.uk
NUTS code:  UKE -  YORKSHIRE AND THE HUMBER
Internet address(es):
Main address: https://bluelight.eu-supply.com/

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=38599&B=BLUELIGHT
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=38599&B=BLUELIGHT
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Business Re-Engineering Programme Provider
Reference number:  2407-2021
II.1.2)

Main CPV code

72000000  -  IT services: consulting, software development, Internet and support
II.1.3)

Type of contract

Services
II.1.4)

Short description

In 2018 West Yorkshire Police (WYP) embarked on the procurement of an ERP solution to replace several of the existing technology solutions. As part of the procurement some work was undertaken to examine the existing administrative & functional processes at a high level to identify requirements for the new ERP solution. Unfortunately the option to pursue an ERP solution became unaffordable in the financial climate & it was decided to persevere with the existing solutions, albeit upgraded to more modern versions at lower cost. While WYP has embraced technology from an operational perspective, there is little or no self-service capability utilised in administrative & support functions, there remains a significant amount of resource expended on “back office” administration and processes.
As a result of this WYP are seeking external support to review the current position & make recommendations for re-engineering the processes as well as use & administration of the systems themselves.
II.1.5)

Estimated total value

Value excluding VAT: 500000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

72000000  -  IT services: consulting, software development, Internet and support
II.2.3)

Place of performance

NUTS code:  UKE -  YORKSHIRE AND THE HUMBER
Main site or place of performance:  
West Yorkshire
II.2.4)

Description of the procurement

In 2018 West Yorkshire Police (WYP) embarked on the procurement of an ERP solution to replace several of the existing technology solutions. As part of the procurement some work was undertaken to examine the existing administrative and functional processes at a high level to identify requirements for the new ERP solution.
Unfortunately the option to pursue an ERP solution became unaffordable in the financial climate and so it was decided to persevere with the existing solutions, albeit upgraded to more modern versions at lower cost.
While the Force has embraced technology from an operational perspective there is little or no self-service capability utilised in administrative and support functions, Digital Policing excepted, and there remains a significant amount of resource expended on “back office” administration and processes.
As a result of this the force are seeking external support to review the current position and make recommendations for re-engineering the processes as well as use and administration of the systems themselves.
The procurement will be conducted in accordance with the Restricted Procedure under the Public Contract Regulations 2015 (“the Regulations”).
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 500000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  Description of conditions is in the tender documents
III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

Description of conditions is in the tender documents

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Restricted procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  23/08/2021
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until:  22/12/2021

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.4)

Procedures for review

VI.4.1)

Review body

The High Court of England and Wales
7 Rools Buildings, Fetter Lane
London
EC4A 1NL
UK
Internet address: http://www.judiciary.gov.uk