Publication

Section I: Contracting authority

I.1)

Name and addresses

The Police and Crime Commissioner for Suffolk Chief Constable

N/A

Police Headquarters, Martlesham Heath

Ipswich

IP5 3QS

UK

Contact person: Ben Copeland

Telephone: +44 07711711089

E-mail: ben.copeland@barkersprocurement.com

NUTS code: UKH - EAST OF ENGLAND

Internet address(es):

Main address: http://www.suffolk.police.uk

The Police, Fire and Crime Commissioner for Essex Chief Constable

Kelvedon Park, London Road, Rivenhall, Essex

Essex

CM8 3HB

UK

E-mail: ben.copeland@barkersprocurement.com

NUTS code: UKH3 - Essex

Internet address(es):

Main address: http://suffolk.police.uk

The Police and Crime Commissioner for Bedforshire Chief Constable

Woburn Road, Kempston, Bedfordshire

Milton Keynes

MK439AX

UK

E-mail: ben.copeland@barkersprocurement.com

NUTS code: UKH2 - Bedfordshire and Hertfordshire

Internet address(es):

Main address: http://suffolk.police.uk

The Police and Crime Commissioner for Cambridgeshire Chief Constable

Hinchingbrooke Park, Cambridgeshire

Huntingdon

PE29 6NP

UK

E-mail: ben.copeland@barkersprocurement.com

NUTS code: UKH1 - East Anglia

Internet address(es):

Main address: http://suffolk.police.uk

The Police and Crime Commissioner for Hertfordshire Chief Constable

15 Vaughan Road, Hertfordshire

Harpendeon

AL54GZ

UK

E-mail: ben.copeland@barkersprocurement.com

NUTS code: UKH2 - Bedfordshire and Hertfordshire

Internet address(es):

Main address: http://suffolk.police.uk

The Police and Crime Commissioner for Kent Chief Constable

Sutton Road, Maidstone,

Maidstone

ME15 9BZ

UK

E-mail: ben.copeland@barkersprocurement.com

NUTS code: UKJ4 - Kent

Internet address(es):

Main address: http://suffolk.police.uk

The Police and Crime Commissioner for Norfolk Chief Constable

Jubilee House, Falconers Chase, Norfolk

Wymondham

NR18 0WW

UK

E-mail: ben.copeland@barkersprocurement.com

NUTS code: UKH15 - Norwich and East Norfolk

Internet address(es):

Main address: http://suffolk.police.uk

I.2)

Joint procurement

The contract involves joint procurement

I.4)

Type of the contracting authority

Body governed by public law

I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Cleaning Services

Reference number: 7F-2020-0004

II.1.2)

Main CPV code

90911000 - Accommodation, building and window cleaning services

II.1.3)

Type of contract

Services

II.1.4)

Short description

Cleaning Services to 7 Forces. This agreement shall also be open to Essex Fire and Rescue Services

II.1.6)

Information about lots

This contract is divided into lots: yes

II.1.7)

Total value of the procurement

Value excluding VAT: 20826118.00 GBP

II.2)

Description

II.2.1)

Title

Lot 1: Cleaning Services for Bedfordshire, Cambridgeshire & Hertfordshire

Lot No: 1

II.2.2)

Additional CPV code(s)

85142300 - Hygiene services

90911100 - Accommodation cleaning services

90911200 - Building-cleaning services

90911300 - Window-cleaning services

90922000 - Pest-control services

98311000 - Laundry-collection services

II.2.3)

Place of performance

NUTS code: UKH - EAST OF ENGLAND

II.2.4)

Description of the procurement

Cleaning Serivces

II.2.5)

Award criteria

Criteria below

Price

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Lot 2: Cleaning Services for Essex & Kent

Lot No: 2

II.2.2)

Additional CPV code(s)

85142300 - Hygiene services

90911100 - Accommodation cleaning services

90911200 - Building-cleaning services

90911300 - Window-cleaning services

90922000 - Pest-control services

98311000 - Laundry-collection services

II.2.3)

Place of performance

NUTS code: UKJ - SOUTH EAST (ENGLAND)

II.2.4)

Description of the procurement

Cleaning Services

II.2.5)

Award criteria

Criteria below

Price

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Lot 3: Cleaning Services for Norfolk & Suffolk

Lot No: 3

II.2.2)

Additional CPV code(s)

85142300 - Hygiene services

90911100 - Accommodation cleaning services

90911200 - Building-cleaning services

90911300 - Window-cleaning services

90922000 - Pest-control services

98311000 - Laundry-collection services

II.2.3)

Place of performance

NUTS code: UKH - EAST OF ENGLAND

II.2.4)

Description of the procurement

Cleaning Services

II.2.5)

Award criteria

Criteria below

Price

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no

IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 252-638097

Section V: Award of contract

Contract No: 1

Lot No: 1

Title: Lot 1: Cleaning Services for Bedfordshire, Cambridgeshire & Hertfordshire

A contract/lot is awarded: yes

V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

04/06/2021

V.2.2)

Information about tenders

Number of tenders received: 11

The contract has been awarded to a group of economic operators : no

V.2.3)

Name and address of the contractor

Solo Service Group Ltd

1 Axis Court, Riverside Business Park, Mallard Way, Swansea Vale, Swansea, SA7 0AJ

Swansea Vale

SA7 0AJ

UK

NUTS code: UKH2 - Bedfordshire and Hertfordshire

The contractor is an SME : no

V.2.4)

Information on value of the contract/lot (excluding VAT)

Lowest offer: 3581111.00 GBP / Highest offer: 4915680.00 GBP taken into consideration

Section V: Award of contract

Contract No: 2

Lot No: 2

Title: Lot 2: Cleaning Services for Essex & Kent

A contract/lot is awarded: yes

V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

04/06/2021

V.2.2)

Information about tenders

Number of tenders received: 9

The contract has been awarded to a group of economic operators : no

V.2.3)

Name and address of the contractor

Incentive QAS Ltd

4 – 6 Dudley Road, Tunbridge Wells, Kent, TN1 1LF

Tunbridge Wells

TN1 1LF

UK

NUTS code: UKH3 - Essex

The contractor is an SME : no

V.2.4)

Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot: 4000000.00 GBP

Lowest offer: 3653088.00 GBP / Highest offer: 6390178.00 GBP taken into consideration

V.2.5)

Information about subcontracting

The contract is likely to be subcontracted

Value or proportion likely to be subcontracted to third parties

Proportion: 2 %

Short description of the part of the contract to be subcontracted:

Washroom consumables

Section V: Award of contract

Contract No: 3

Lot No: 3

Title: Lot 3: Cleaning Services for Norfolk & Suffolk

A contract/lot is awarded: yes

V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

04/06/2021

V.2.2)

Information about tenders

Number of tenders received: 10

The contract has been awarded to a group of economic operators : no

V.2.3)

Name and address of the contractor

Tenon FM Limited

The Assembly, 1 Farriers Yard, 77 Fulham Palace Road, Hammersmith, W6 8AH

Hammersmith

W6 8AH

UK

NUTS code: UKH14 - Suffolk

The contractor is an SME : yes

V.2.4)

Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot: 2000000.00 GBP

Lowest offer: 1781067.00 GBP / Highest offer: 3646118.00 GBP taken into consideration

V.2.5)

Information about subcontracting

The contract is likely to be subcontracted

Value or proportion likely to be subcontracted to third parties

Proportion: 7 %

Short description of the part of the contract to be subcontracted:

Window Cleaning
Reactive call outs, crime scene cleaning, vehicle cleaning, custody cleaning

Section VI: Complementary information

VI.4)

Procedures for review

VI.4.1)

Review body

The High Court

The Strand

London

WC2A 2LL

UK

Telephone: +44 2079476000

VI.4.2)

Body responsible for mediation procedures

PDRS

BiP Solutions, Medius 60, Pacific Way

Glasgow

G51 1DZ

UK

Telephone: +44 8452707055