UK

Contract notice

Information

Published

Expire date: 28/07/2021

External Reference: 2021-595805

FTS Reference: 2021-014453

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

7 Forces Procurement on behalf of The Police and Crime Commissioner for Kent
N/A
Kent Police Headquarters, Thames Way, Northfleet
Kent
DA11 8BD
UK
Contact person: Emma Saunders
E-mail: emma.saunders@kent.police.uk
NUTS code:  UKH3 -  Essex
Internet address(es):
Main address: http://www.kent.police.uk

Kent and Medway Towns Fire Authority
Kent Fire and Rescue Headquarters, The Godlands, Straw Mill Hill, Tovil
Maidstone
ME15 6XB
UK
Contact person: Emma Saunders
E-mail: emma.saunders@kent.police.uk
NUTS code:  UKJ4 -  Kent
Internet address(es):
Main address: www.kent-fire.uk

I.2)

Joint procurement

The contract involves joint procurement
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=37627&B=BLUELIGHT
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=37627&B=BLUELIGHT
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Fire Doors Inspection and Maintenance PMA
Reference number:  7F - 2020 - 0387
II.1.2)

Main CPV code

50700000  -  Repair and maintenance services of building installations
II.1.3)

Type of contract

Services
II.1.4)

Short description

The 7 Force Procurement Team, on behalf of The Police and Crime Commissioner for Kent, is seeking a contractor to inspect and maintain fire doors across Kent Police sites, countywide. Kent and Medway Towns Fire Authority also seeks a contractor for these services.
II.1.5)

Estimated total value

Value excluding VAT: 1300000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: yes
Tenders may be submitted for  all lots
II.2)

Description

II.2.1)

Title

Fire Doors Inspection and Maintenance - Kent Fire
Lot No:  2
II.2.2)

Additional CPV code(s)

50700000  -  Repair and maintenance services of building installations
50000000  -  Repair and maintenance services
50324200  -  Preventive maintenance services
71000000  -  Architectural, construction, engineering and inspection services
44221220  -  Fire doors
45343000  -  Fire-prevention installation works
45343100  -  Fireproofing work
75251110  -  Fire-prevention services
71315400  -  Building-inspection services
II.2.3)

Place of performance

NUTS code:  UKJ4 -  Kent
Main site or place of performance:  
Various sites in the county of Kent
II.2.4)

Description of the procurement

The Authority is looking to procure Fire Door Inspection and Maintenance Services as detailed within the tender documentation. Kent Fire has in the region of 570+ fire doors across 60 sites countywide.
The contracts shall be based on the NEC4 Term Short Service Contract (TSSC) terms and conditions as supplemented by the 7 Force Schedule of Amendments for NEC4, and shall be for a maximum duration of 4 years, made up of an initial term of 2 years plus optional extensions.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 625000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
This contract shall have 2 x 1 year extension options at the sole discretion of the Authority.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Estimated contract value range £200,000 - £400,000. The Authority does not currently have contracts for these services; these values are not based on true historical data. Based on number of doors and buildings. Lower end of range is estimated for the initial period, upper range allows for optional extension options and additional services.
II.2)

Description

II.2.1)

Title

Fire Doors Inspection and Maintenance - Kent Police
Lot No:  1
II.2.2)

Additional CPV code(s)

50700000  -  Repair and maintenance services of building installations
44221220  -  Fire doors
45343000  -  Fire-prevention installation works
45343100  -  Fireproofing work
75251110  -  Fire-prevention services
71000000  -  Architectural, construction, engineering and inspection services
71315400  -  Building-inspection services
50000000  -  Repair and maintenance services
50324200  -  Preventive maintenance services
II.2.3)

Place of performance

NUTS code:  UKJ4 -  Kent
Main site or place of performance:  
Various sites in the County of Kent
II.2.4)

Description of the procurement

The Authority is looking to procure Fire Door Inspection and Maintenance Services as detailed within the tender documentation.
Kent Police has in the region of 3300+ fire doors across 100 sites countywide.
The contracts shall be based on the NEC4 Term Short Service Contract (TSSC) terms and conditions as supplemented by the 7 Force Schedule of Amendments for NEC4, and shall be for a maximum duration of 4 years, made up of an initial term of 2 years plus optional extensions.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 1000000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
This contract shall have 2 x 1 year extension options at the sole discretion of the Authority.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Estimated contract value range £350,000 - £900,000. The Authority does not currently have contracts for these services; these values are not based on true historical data. Based on number of doors and buildings. Lower end of range is estimated for the initial period, upper range allows for optional extension options and additional services.

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  As stated in the SQ
III.1.2)

Economic and financial standing

List and brief description of selection criteria:  
Criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

List and brief description of selection criteria:  
Criteria as stated in the procurement documents
Minimum level(s) of standards possibly required:  
Fire Door inspections are to be undertaken by an appropriately qualified fire door assessor e.g. FDIS Inspector or equivalent/appropriate alternative).
Remedial work shall be by an appropriately trained/qualified person to an appropriate standard to meet building regulations & certification.
III.2)

Conditions related to the contract

III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  26/07/2021
Local time:  10:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until:  18/10/2021
IV.2.7)

Conditions for opening of tenders

Date:  26/07/2021
Local time:  10:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.2)

Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4)

Procedures for review

VI.4.1)

Review body

The High Court
The Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000

VI.4.2)

Body responsible for mediation procedures

PDRS
BiP Solutions, Medius 60, Pacific Way
Glasgow
G51 1DZ
UK
Telephone: +44 8452707055

VI.4.4)

Service from which information about the review procedure may be obtained

TBC
TBC
UK