UK

Prior information notice - Call for competition

Information

Published

Expire date: 10/05/2021

External Reference: 2021-549718

FTS Reference: 2021-007368

Prior information notice - Call for competition

Prior information notice

Services

This notice is a call for competition

Section I: Contracting authority

I.1)

Name and addresses

Ensemble Purchasing
Ensemble Purchasing
Shropshire House, 179 Tottenham Court Road, Fitzrovia
London
W1T 7NZ
UK
Contact person: Rick Price
Telephone: +44 2073072761
E-mail: r.price@ensemblepurchasing.ac.uk
NUTS code:  UKI31 -  Camden and City of London
Internet address(es):
Main address: https://www.ensemblepurchasing.ac.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/81165

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=37441&B=LUPC
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=37441&B=LUPC
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Education

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

HR and Payroll Services for the Royal Academy of Music
Reference number:  EP111
II.1.2)

Main CPV code

79631000  -  Personnel and payroll services
II.1.3)

Type of contract

Services
II.1.4)

Short description

The Academy requires a single system to manage HR and Payroll. The successful supplier is expected to be awarded a contract for a five-year period, with options to extend annually for a further term of five years subject to satisfactory performance by the successful supplier and on going requirements of the Academy. It is anticipated the system will be in place for ten years. The system will support managing 600 staff and paying 1000-1200 personnel. It will support, replace and enhance current business processes. Our detailed statement of requirements is set out in Appendix A.
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

48450000  -  Time accounting or human resources software package
72212450  -  Time accounting or human resources software development services
79211110  -  Payroll management services
II.2.3)

Place of performance

NUTS code:  UKI32 -  Westminster
NUTS code:  UKI31 -  Camden and City of London
Main site or place of performance:  
London
II.2.4)

Description of the procurement

The Academy requires a single system to manage HR and Payroll. The successful supplier is expected to be awarded a contract for a five-year period, with options to extend annually for a further term of five years subject to satisfactory performance by the successful supplier and on going requirements of the Academy. It is anticipated the system will be in place for ten years. The system will support managing 600 staff and paying 1000-1200 personnel. It will support, replace and enhance current business processes. Our detailed statement of requirements is set out in Appendix A.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 500000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:  
the contract maybe extended for a further 60 months
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Restricted procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of expressions of interest

Date:  10/05/2021
Local time:  17:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.5)

Scheduled date for start of award procedures

15/10/2021

Section VI: Complementary information

VI.2)

Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4)

Procedures for review

VI.4.1)

Review body

Royal Courts of Justice
Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000
Internet address: https://www.justice.gov.uk/courts