UK

Contract notice

Information

Published

Expire date: 10/05/2021

External Reference: 2021-591529

FTS Reference: 2021-006656

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

London Universities Purchasing Consortium
04784719
Shropshire House, 179 Tottenham Court Road, Fitzrovia
London
W1T 7NZ
UK
Contact person: Mike Kilner
E-mail: m.kilner@lupc.ac.uk
NUTS code:  UK -  UNITED KINGDOM
Internet address(es):
Main address: https://www.lupc.ac.uk
Address of the buyer profile: https://www.lupc.ac.uk/become-supplier

I.2)

Joint procurement

The contract is awarded by a central purchasing body
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=36860&B=LUPC
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=36860&B=LUPC
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Education

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Insurance Brokerage (Non-Life) including Risk Management Services
Reference number:  INS5070 LU
II.1.2)

Main CPV code

66518100  -  Insurance brokerage services
II.1.3)

Type of contract

Services
II.1.4)

Short description

London Universities Purchasing Consortium (LUPC) is undertaking this tendering process for Insurance brokerage services for and on behalf of the LUPC Insurance Group (IG), a group of 40 participating institutions, principally made up of more than 20 members of LUPC (https://www.lupc.ac.uk/member-list) together with a number of SUPC institutions (http://www.supc.ac.uk/our-members/) and one NWUPC member (https://www.nwupc.ac.uk/our-members). It is also possible that at some point within the lifetime of the agreement it may be used by Members (full and associate) of the NEUPC purchasing consortia: (http://www.neupc.ac.uk/who-are-our-members). The appointed broker will commence servicing the IG from 1 September 2021, which includes the placement and management of several insurance lines including but not limited to: property and business interruption, money risks, engineering, motor, employers and public liability, financial lines, terrorism and clinical trials.
II.1.5)

Estimated total value

Value excluding VAT: 5000000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

66518100  -  Insurance brokerage services
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
Main site or place of performance:  
Southern England including London, East and West Midlands.
II.2.4)

Description of the procurement

London Universities Purchasing Consortium (LUPC), a company limited by guarantee, is undertaking this tendering process for Insurance brokerage services for and on behalf of the LUPC Insurance Group (IG), a group of 40 participating institutions, principally made up of more than 20 members of LUPC (https://www.lupc.ac.uk/member-list) together with a number of SUPC institutions (http://www.supc.ac.uk/our-members/) and one NWUPC member (https://www.nwupc.ac.uk/our-members), the University of Wolverhampton. In addition to these HE Consortia, it is also possible that at some point within the lifetime of the agreement it may be used by Members (full and associate) of the NEUPC purchasing consortia: (http://www.neupc.ac.uk/who-are-our-members).
The appointed broker will commence servicing the IG from 1 September 2021, which includes the placement and management of several insurance lines including but not limited to: property and business interruption, money risks, engineering, motor, employers and public liability, financial lines, terrorism, clinical research and trials and cyber-related risks.
The initial length of this non-framework, single-source contract is three years with the option to extend to seven years subject to satisfactory performance.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 5000000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:  
The Contract will be established for an initial period of 3 years with an option to extend for a further period of up to a total of 7 years. The Contract is intended to start on 01/09/2021 or as otherwise agreed.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Access to the proprietary IG membership information within the main tender documentation is restricted by password protection, which will be released upon signed completion of the confidentiality agreement open form included in the documentation.

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  Authorised and regulated by the UK Financial Conduct Authority and a member of the British Insurance Brokers’ Association or an equivalent insurance intermediary organisation representing the interests of insurance brokers, intermediaries and their customers at the national level.
III.1.2)

Economic and financial standing

Minimum level(s) of standards possibly required:  
As stated in the procurement documents.
III.1.3)

Technical and professional ability

Minimum level(s) of standards possibly required:  
As stated in the procurement documents.
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

As stated in the procurement documents.
III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the FTS: 2021/S 000-002190
IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  10/05/2021
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 3  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  10/05/2021
Local time:  12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  yes
Estimated timing for further notices to be published:  
Between 5 and 7 years
VI.3)

Additional information

Access to the proprietary IG membership information within the main tender documentation is restricted by password protection, which will be released upon signed completion of the confidentiality agreement open form included in the documentation.
The contracting authority reserves the right to cancel the procurement and not to proceed with the award of any contract at any stage of the procurement process and/or to award only part or parts of any contract. Save for any mandatory periods the timescales in this notice are purely indicative and the contracting authority reserves the right to amend the same.
VI.4)

Procedures for review

VI.4.1)

Review body

London Universities Purchasing Consortium
Shropshire House, 179 Tottenham Court Road, Fitzrovia
London
W1T 7NZ
UK
Telephone: +44 2073072760
E-mail: m.kilner@lupc.ac.uk
Internet address: http://www.lupc.ac.uk

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
LUPC will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland) within 30 days of knowledge or constructive knowledge of breach.