UK

Contract notice

Information

Published

Expire date: 30/04/2021

External Reference: 2021-502397

FTS Reference: 2021-005808

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

Herefordshire and Worcestershire Health & Care NHS Trust
N/A
Kings Court 2, Charles Hastings Way
Worcester
WR5 1JR
UK
Contact person: Marvin Foolchand
Telephone: +44 1905681926
E-mail: marvin.foolchand1@nhs.net
NUTS code:  UKG1 -  Herefordshire, Worcestershire and Warwickshire
Internet address(es):
Main address: https://www.hacw.nhs.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/22031

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=35988&B=HACW_NHS
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=35988&B=HACW_NHS
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Health

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Records and off site storage
Reference number:  T.HACW.036
II.1.2)

Main CPV code

63121000  -  Storage and retrieval services
II.1.3)

Type of contract

Services
II.1.4)

Short description

Records and off site storage contract: The contract will include the secure storage of confidential records (including Patient Records) at the suppliers premises. The supplier will be required to retrieve, deliver and collect stored boxes within set timescales as requested by the Trust.
II.1.5)

Estimated total value

Value excluding VAT: 686780.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

63120000  -  Storage and warehousing services
63121100  -  Storage services
II.2.3)

Place of performance

NUTS code:  UKG1 -  Herefordshire, Worcestershire and Warwickshire
Main site or place of performance:  
Herefordshire and Worcestershire
II.2.4)

Description of the procurement

Records and off site storage contract: The contract will include the secure storage of confidential records (including Patient Records) at the suppliers premises. The supplier will be required to retrieve, deliver and collect stored boxes within set timescales as requested by the Trust.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 686780.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:  
36 month contract with the option to extend for four further 12 month periods
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  As stated in the procurement documents
III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  23/04/2021
Local time:  16:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.7)

Conditions for opening of tenders

Date:  23/04/2021
Local time:  16:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  yes
Estimated timing for further notices to be published:  
seven years
VI.3)

Additional information

Tender must be accessed and submitted via the EU Supply etendering system
VI.4)

Procedures for review

VI.4.1)

Review body

Herefordshire and Worcestershire Health and Care NHS Trust
Worcester
UK