UK

Contract notice

Information

Published

Expire date: 29/04/2021

External Reference: 2021-558373

FTS Reference: 2021-004799

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

Thames Valley Police
VAT – GB 180 5571 07
Police HQ North, Meadow House, The Boulevard, Lang
Kidlington, Oxon
OX5 1NZ
UK
Contact person: Thom Wilson
E-mail: thom.wilson@thamesvalley.pnn.police.uk
Internet address(es):
Main address: https://www.thamesvalley.police.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/32823

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=36923&B=BLUELIGHT
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=36923&B=BLUELIGHT
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Access Control Gates & Barriers – New installations, replacements and planned preventative and reactive maintenance
Reference number:  PR20009 43566
II.1.2)

Main CPV code

44221310  -  Access gates
II.1.3)

Type of contract

Supplies
II.1.4)

Short description

Requirement to ensure Gates/Barriers & associated eqpt adequately inspected/serviced at regular intervals to maintain in operational condition at all times & incl replacement/upgrade of existing/new installation sites. To carry out the necessary periodic inspection/servicing/provide an emergency 24/7/365 callout service. Regular servicing will be carried out with the accepted 'service visit rates' & emergency callout services provided at the accepted day-work (inclusive) rates as indicated on the tender summary. To undertake maintenance of, but not limited to, all eqpt & accessories across estate that are required for safe operation of the Gates & Barriers. All systems incl controls maintained as detailed under the relevant section of this specification. Replacement parts an additional cost to the contract at the rate identified within the tender pricing matrix.
II.1.5)

Estimated total value

Value excluding VAT: 428000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

34928110  -  Road barriers
34928300  -  Safety barriers
42961100  -  Access control system
44221300  -  Gates
45233280  -  Erection of road-barriers
45421148  -  Installation of gates
II.2.3)

Place of performance

Main site or place of performance:  
Locations in and around Berkshire, Buckinghamshire & Oxfordshire
II.2.4)

Description of the procurement

The purpose of this requirement is to ensure that the Gates, Barriers and their associated equipment is adequately inspected and serviced at regular intervals, in order to maintain such equipment in operational condition at all times and includes the replacement/upgrade of existing and new installation sites.
The contractor will be required, under this contract, to carry out the necessary periodic inspection and servicing and provide an emergency 24/7/365 callout service throughout the period of the contract.
The regular servicing will be carried out with the accepted 'service visit rates' and emergency call out services will be provided at the accepted day-work (inclusive) rates as indicated on the tender summary.
Scope of work
The contractor shall be required to undertake maintenance of (but not limited to) all equipment and accessories across the estate that are required for satisfactory operation of the Gates, Barriers and turnstile.
All systems including controls shall be maintained as detailed under the relevant section of this specification. Any replacement parts shall be an additional cost to the contract at the rate identified within the tender pricing matrix.
Prior to the commencement of the works, the contractor shall attend an initial site meeting with the TVP Contract manager and occupant to fully discuss all aspects of the contract.
The contractor is to note that the premises will be occupied whilst works are carried out. All due care is to be taken to ensure minimum disruption to the building occupants. Occupants of the building to be given a minimum of one weeks’ notice prior to commencement of any works. A full site list is to be provided.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 428000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Attached as document

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  Attached as document
III.1.2)

Economic and financial standing

List and brief description of selection criteria:  
Attached as document
Minimum level(s) of standards possibly required:  
Attached as document
III.1.3)

Technical and professional ability

List and brief description of selection criteria:  
Attached as document
Minimum level(s) of standards possibly required:  
Attached as document
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

Attached as document

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  29/04/2021
Local time:  11:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until:  31/08/2021
IV.2.7)

Conditions for opening of tenders

Date:  29/04/2021
Local time:  11:00
Place:  
Electronically via Bluelight EU Supply after tender closing deadline
Information about authorised persons and opening procedure:  
2 or more Procurement Department nominees after tender closing deadline

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.2)

Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)

Additional information

Attached as document
VI.4)

Procedures for review

VI.4.1)

Review body

Public Procurement Review Service (PPRS)
London
UK
Telephone: +44 3450103503
E-mail: publicprocurementreview@cabinetoffice.gov.uk
Internet address: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
Bidders wishing a review should:
As per the Terms & Conditions. Submit their query to TVP who will seek to respond within 15 working days.
If they are dissatisfied with the response then they can escalate to the PPRS – timings will then be governed the procedures of the PPRS.
VI.4.4)

Service from which information about the review procedure may be obtained

Public Procurement Review Service (PPRS)
London
UK
Telephone: +44 3450103503
E-mail: publicprocurementreview@cabinetoffice.gov.uk
Internet address: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit