UK

Contract award notice

Information

Published

Date of dispatch of this notice: 04/03/2021

External Reference: 2021-586254

TED Reference: 2021/S 047-119380

Contract award notice

Contract award notice

Results of the procurement procedure

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

The Police and Crime Commissioner for North Yorkshire
n/a
North Yorkshire Police Headquarters, Alverton Court, Crosby Road
North Yorkshire,
DL6 1BF
UK
Contact person: Linzi Davis
Telephone: +44 7464983829
E-mail: linzi.davis@southyorks.pnn.police.uk
Internet address(es):
Main address: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=33724&B=BLUELIGHT
Address of the buyer profile: https://northyorkshire.police.uk

I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

North Yorkshire Community Messaging (NYCM) Framework
Reference number:  2206-2020
II.1.2)

Main CPV code

48000000  -  Software package and information systems
II.1.3)

Type of contract

Supplies
II.1.4)

Short description

The Police, Fire & Crime Commissioner of North Yorkshire (PFCC) has awarded a framework agreement for a period of four years. The framework has been established with a single source supplier to provide a dedicated hosted Community Messaging System/Software, support and maintenance of the system, implementation and delivery of the system including training to users. Please note that this is not an exhaustive list. The framework is available to access by the PFCC/PCC and Chief Constables of the following forces: North Yorkshire, West Yorkshire, South Yorkshire, Humberside, Durham Constabulary, Cleveland and North Yorkshire Fire and Rescue Services (NYFRS). Participating authorities shall create their own Call Off Contracts based on their individual needs.
II.1.6)

Information about lots

This contract is divided into lots: no
II.1.7)

Total value of the procurement

Lowest offer:  100000.00  GBP / Highest offer:  600000.00  GBP   taken into consideration  (excluding VAT)
II.2)

Description

II.2.2)

Additional CPV code(s)

48500000  -  Communication and multimedia software package
48510000  -  Communication software package
II.2.3)

Place of performance

Main site or place of performance:  
North Yorkshire, DL6 1BF
II.2.4)

Description of the procurement

The Police, Fire & Crime Commissioner for North Yorkshire (PFCC) has awarded a framework agreement for a period of four years. The framework has been established with a single source supplier to provide a dedicated hosted Community Messaging System/Software, support and maintenance of the system, implementation and delivery of system including training to users. Please note that this is not an exhaustive list. The framework is available to access by the Police, Fire and Crime Commissioner for North Yorkshire on behalf of itself and the Chief Constable of North Yorkshire, the Police and Crime Commissioner for West Yorkshire on behalf of itself and the Chief Constable of West Yorkshire, the Police and Crime Commissioner for South Yorkshire on behalf of itself and the Chief Constable of South Yorkshire, the Police and Crime Commissioner for Humberside on behalf of itself and the Chief Constable of Humberside , Durham Constabulary (The Office of the Durham Police Crime and Victims Commissioner), the Police and Crime Commissioner for Cleveland on behalf of itself and the Chief Constable of Cleveland and North Yorkshire Fire and Rescue Service (NYFRS). Participating authorities shall create their own Call Off Contracts based on their individual needs.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Community Messaging Essential Functionality  /  Weighting:  25%
Quality criterion  -  Name:  Hosting & Data Security  /  Weighting:  10%
Quality criterion  -  Name:  Training  /  Weighting:  2%
Quality criterion  -  Name:  Innovation & Value Adding Functionality  /  Weighting:  2%
Quality criterion  -  Name:  Contract Management  /  Weighting:  6%
Quality criterion  -  Name:  Implementation  /  Weighting:  5%
Cost criterion  -  Name:  Cost  /  Weighting:  50%
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 222-547345

Section V: Award of contract

Contract No: 1

Title: North Yorkshire Community Messaging (NYCM) Framework

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

26/02/2021
V.2.2)

Information about tenders

Number of tenders received:  2
Number of tenders received from SMEs:  1
Number of tenders received from tenderers from other EU Member States:  0
Number of tenders received from tenderers from non-EU Member States:  0
Number of tenders received by electronic means:  2
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

VISAV Ltd
04511143
Sherwood Business Centre, 616A-618A Mansfield Road,
Sherwood, Nottingham
NG5 2GA
UK
Internet address: www.visav.co.uk

The contractor is an SME : yes
V.2.4)

Information on value of the contract/lot (excluding VAT)

Lowest offer:  100000.00  GBP / Highest offer:  600000.00  GBP   taken into consideration

Section VI: Complementary information

VI.3)

Additional information

The Office of the Police, Fire and Crime Commissioner for North Yorkshire (OPFCC) has awarded a framework agreement for the provision of a dedicated hosted Community Messaging System. For further information follow the link below:
www.justiceinspectorates.gov.uk/hmic/
The PFCC expressly reserves the right:
(a) not to award a framework agreement as a result of the procurement process commenced by publication of this notice; and
(b) to make whatever changes it may see fit to the content and structure of the tendering competition and in no circumstances will the PFCC be liable for any costs incurred by the tenderers. If the PFCC decides to enter into a framework agreement with the successful supplier, this does not mean that there is any guarantee of any subsequent call off contracts being awarded. Any expenditure, work or effort undertaken prior framework agreement award is accordingly a matter solely for the commercial judgement of potential suppliers.
The duration referenced in Section 11.2.7) is for placing call off contracts.
The value provided in Sections 11.1.5) and 11.2.6) is only an estimate. The OPFCC cannot guarantee to the supplier any business through this framework agreement.
VI.4)

Procedures for review

VI.4.1)

Review body

The High Court of England and Wales
7 Rools Buildings, Fetter Lane
London
EC4A 1NL
UK
Internet address: http://www.judiciary.gov.uk