UK

Contract award notice

Information

Published

Date of dispatch of this notice: 15/12/2020

External Reference: 2020-517255

TED Reference: 2020/S 247-615738

Contract award notice

Contract award notice

Results of the procurement procedure

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Police and Crime Commissioner for Surrey
N/A
PO Box 412
Guildford
GU3 1HG
UK
Contact person: Phil Evans
E-mail: Philip.Evans@surrey.pnn.police.uk
Internet address(es):
Main address: https://www.surrey.police.uk/

I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Provison of Digital Forensic Services
Reference number:  JPS551
II.1.2)

Main CPV code

72316000  -  Data analysis services
II.1.3)

Type of contract

Services
II.1.4)

Short description

The Police and Crime Commissioner for Surrey on behalf of themselves and the Police and Crime Commissioner for Sussex (thereafter known as 'the Authority') are procuring Digital Forensic Services under a competitive procurement conducted in accordance with the OJEU Open Procedure under the Public Contracts Regulations 2015.
The Authority is seeking to award a single contract for core services. This service includes:
- preservation, acquisition, analysis and reporting on data and/or grading of images retrieved from various digital media devices
- collecting and returning exhibits
- attending Court as a professional witness
- writing witness statements
- providing exhibit and case reports.
II.1.6)

Information about lots

This contract is divided into lots: no
II.1.7)

Total value of the procurement

Value excluding VAT:  5337400.00  GBP
II.2)

Description

II.2.2)

Additional CPV code(s)

31642000  -  Electronic detection apparatus
32000000  -  Radio, television, communication, telecommunication and related equipment
33950000  -  Clinical forensics equipment and supplies
38430000  -  Detection and analysis apparatus
45215147  -  Forensic room construction work
48000000  -  Software package and information systems
71600000  -  Technical testing, analysis and consultancy services
71620000  -  Analysis services
71621000  -  Technical analysis or consultancy services
71630000  -  Technical inspection and testing services
71631000  -  Technical inspection services
72000000  -  IT services: consulting, software development, Internet and support
72300000  -  Data services
72400000  -  Internet services
72500000  -  Computer-related services
72700000  -  Computer network services
72800000  -  Computer audit and testing services
72900000  -  Computer back-up and catalogue conversion services
75240000  -  Public security, law and order services
79720000  -  Investigation services
II.2.3)

Place of performance

Main site or place of performance:  
Surrey and Sussex
II.2.4)

Description of the procurement

The Police and Crime Commissioner for Surrey on behalf of themselves and the Police and Crime Commissioner for Sussex (thereafter known as 'the Authority') are procuring Digital Forensic Services under a competitive procurement conducted in accordance with the OJEU Open Procedure under the Public Contracts Regulations 2015.
The Authority is seeking to award a single contract for core services. This service includes:
- preservation, acquisition, analysis and reporting on data and/or grading of images retrieved from various digital media devices
- collecting and returning exhibits
- attending Court as a professional witness
- writing witness statements
- providing exhibit and case reports.
The term for this contract shall be 2 years with the option to extend by 2 additional 12 month increment(s), making the maximum possible contract term 4 years. The option to extend the contract shall be at the sole discretion of the Authority.
The estimated total value of the contract is £4,800,000, which is based on approximate total annual spend aggregated over 4 years.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Quality  /  Weighting:  60
Cost criterion  -  Name:  Price  /  Weighting:  40
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 190-462177

Section V: Award of contract

Contract No: JPS551

Title: Provison of Digital Forensic Services

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

16/07/2020
V.2.2)

Information about tenders

Number of tenders received:  6
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

CCL Forensics
Stratford-Upon-Avon
UK

The contractor is an SME : yes
V.2.4)

Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot:  5301800.00  GBP

Section V: Award of contract

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

01/12/2020
V.2.2)

Information about tenders

Number of tenders received:  6
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

SYTECH Digital Forensics
Newcastle-under-Lyme
UK

The contractor is an SME : yes
V.2.4)

Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot:  1.00  GBP

Section V: Award of contract

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

14/12/2020
V.2.2)

Information about tenders

Number of tenders received:  6
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

SYTECH Digital Forensics
Newcastle-under-Lyme
UK

The contractor is an SME : yes
V.2.4)

Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot:  35600.00  GBP

Section VI: Complementary information

VI.4)

Procedures for review

VI.4.1)

Review body

Police and Crime Commissioner for Surrey
Guildford
UK

VI.4.2)

Body responsible for mediation procedures

Police and Crime Commissioner for Surrey
Guildford
UK

VI.4.4)

Service from which information about the review procedure may be obtained

Police and Crime Commissioner for Surrey
Guildford
UK