Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

West Midlands Fire and Rescue Authority

VAT No. 281 2856 47

99 Vauxhall Road, Nechells

Birmingham

B7 4HW

Contact person: Liz Davies

Telephone: +44 1213806179

E-mail: liz.davies@wmfs.net

Internet address(es):

Main address: http://www.wmfs.net

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/34952

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=35689&B=BLUELIGHT

Additional information can be obtained from

the abovementioned address:

Tenders or requests to participate must be submitted

electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=35689&B=BLUELIGHT

Tenders or requests to participate must be submitted

to the abovementioned address

I.4)

Type of the contracting authority

Regional or local authority

I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

INVITATION TO TENDER FOR NATIONAL FRAMEWORK AGREEMENT FOR THE SUPPLY AND DELIVERY OF SAFE AND WELL EQUIPMENT

Reference number: C002971

II.1.2)

Main CPV code

39512000 - Bed linen

II.1.3)

Type of contract

Supplies

II.1.4)

Short description

Vulnerable people such as the elderly benefit from Safe and Well visits carried out by UK Fire and Rescue Services and Safe and Well Equipment is supplied. This Framework Agreement is for the supply of Safe and Well Equipment to include but not limited to Fire Retardant bedding, throws, blankets, nightwear, home safety and security equipment to protect from arson, FR rubber mats and personal protection systems. The framework is designed to meet the needs of UK Fire and Rescue Services (FRS’s) for use in residential premises. Through the establishment of this framework agreement all UK FRS’s will have the capability to place direct call off orders and run further competitions with the winning suppliers. A directory listing potential Fire and Rescue customers can be located on the National Fire Chiefs Council (NFCC) homepage at:  https://www.nationalfirechiefs.org.uk/Fire-and-Rescue-Services FRS’s can then be located through a postcode or region search or alphabetically.

II.1.5)

Estimated total value

Value excluding VAT: 4000000.00 GBP

II.1.6)

Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)

Description

II.2.1)

Title

Fire Retardant Bedding

Lot No: 1

II.2.2)

Additional CPV code(s)

19200000 - Textile fabrics and related items

39511100 - Blankets

39512000 - Bed linen

II.2.3)

Place of performance

Main site or place of performance:

United Kingdom

II.2.4)

Description of the procurement

Supply and delivery of Fire Retardant Bedding, Mattress Toppers, Throws and Blankets

II.2.5)

Award criteria

Criteria below

Quality criterion - Name: Conformance to Specification and Quality / Weighting: 60%

Quality criterion - Name: Social Value / Weighting: 5%

Cost criterion - Name: Price / Weighting: 35%

II.2.6)

Estimated value

Value excluding VAT: 1728000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Clothing

Lot No: 2

II.2.2)

Additional CPV code(s)

18410000 - Special clothing

35113400 - Protective and safety clothing

19200000 - Textile fabrics and related items

II.2.3)

Place of performance

Main site or place of performance:

United Kingdom

II.2.4)

Description of the procurement

Supply and delivery of women's and men's pyjamas and nightgowns. Also the supply of smoking aprons.

II.2.5)

Award criteria

Criteria below

Quality criterion - Name: Conformance to Specification and Quality / Weighting: 60%

Quality criterion - Name: Social Value / Weighting: 5%

Cost criterion - Name: Price / Weighting: 35%

II.2.6)

Estimated value

Value excluding VAT: 212000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Home Security Equipment

Lot No: 3

II.2.2)

Additional CPV code(s)

35121000 - Security equipment

35121300 - Security fittings

35121400 - Security bags

44520000 - Locks, keys and hinges

44522000 - Clasps, lock parts and keys

44522200 - Keys

II.2.3)

Place of performance

Main site or place of performance:

United Kingdom

II.2.4)

Description of the procurement

Supply and delivery of home security equipment

II.2.5)

Award criteria

Criteria below

Quality criterion - Name: Conformance to Specification and Quality / Weighting: 60%

Quality criterion - Name: Social Value / Weighting: 5%

Cost criterion - Name: Price / Weighting: 35%

II.2.6)

Estimated value

Value excluding VAT: 428000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Home Safety Equipment

Lot No: 4

II.2.2)

Additional CPV code(s)

39721000 - Domestic cooking or heating equipment

II.2.3)

Place of performance

Main site or place of performance:

United Kingdom

II.2.4)

Description of the procurement

Supply and delivery of home safety equipment

II.2.5)

Award criteria

Criteria below

Quality criterion - Name: Conformance to specification and quality / Weighting: 60%

Quality criterion - Name: Social Value / Weighting: 5%

Cost criterion - Name: Price / Weighting: 35%

II.2.6)

Estimated value

Value excluding VAT: 192000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Moveable Personal Protection Systems

Lot No: 5

II.2.2)

Additional CPV code(s)

35111500 - Fire suppression system

II.2.3)

Place of performance

Main site or place of performance:

United Kingdom

II.2.4)

Description of the procurement

The supply, installation and maintenance of Moveable Personal Protection Systems. The units must be a stand-alone water misting system with its own detection system that will operate to control and / or extinguish a fire that has started in the area monitored by the detection system. The unit must be capable of being moved from one property to another and reused.

II.2.5)

Award criteria

Criteria below

Quality criterion - Name: Conformance to Specification and quality / Weighting: 60%

Quality criterion - Name: Social Value / Weighting: 5%

Cost criterion - Name: Price / Weighting: 35%

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Fire Retardant Rubber Mats

Lot No: 6

II.2.2)

Additional CPV code(s)

19000000 - Leather and textile fabrics, plastic and rubber materials

II.2.3)

Place of performance

Main site or place of performance:

United Kingdom

II.2.4)

Description of the procurement

Supply and Delivery of Fire Retardant rubber mats

II.2.5)

Award criteria

Criteria below

Quality criterion - Name: Conformance to specification and quality / Weighting: 60%

Quality criterion - Name: Social Value / Weighting: 5%

Cost criterion - Name: Price / Weighting: 35%

II.2.6)

Estimated value

Value excluding VAT: 288000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents

III.2)

Conditions related to the contract

III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure

IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 22

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes

IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date: 15/01/2021

Local time: 16:00

IV.2.4)

Languages in which tenders or requests to participate may be submitted

English

IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 3 (from the date stated for receipt of tender)

IV.2.7)

Conditions for opening of tenders

Date: 15/01/2021

Local time: 15:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement: no

VI.2)

Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.4)

Procedures for review

VI.4.1)

Review body

West Midlands Fire and Rescue Authority

99 Vauxhall Road

Birmingham

B7 4HW

Telephone: +44 1213806166

E-mail: procurement@wmfs.net

Internet address: www.wmfs.net

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures:

The authority will incorporate a standstill period at the point information on the award of the framework
agreements is communicated to tenderers. The notification will provide full information on the award decision.
The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers
to challenge the award decision.

VI.4.4)

Service from which information about the review procedure may be obtained

West Midlands Fire and Rescue Authority

99 Vauxhall Road

Birmingham

b7 4hw

Telephone: +44 1213806166

E-mail: www.procurement@wmfs.net

Internet address: www.wmfs.net