UK

Contract award notice

Information

Published

Date of dispatch of this notice: 30/11/2020

External Reference: 2020-516982

TED Reference: 2020/S 237-586875

Contract award notice

Contract award notice

Results of the procurement procedure

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

West Midlands Fire and Rescue Authority
VAT No. 281 2856 47
99 Vauxhall Road, Nechells
Birmingham
B7 4HW
UK
Contact person: Jacky Perkins
Telephone: +44 1213806176
E-mail: Jackie.perkins@wmfs.net
Internet address(es):
Main address: http://www.wmfs.net
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/34952

I.4)

Type of the contracting authority

Regional or local agency/office
I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Award of Contract for Oracle Fusion Licence to Oracle Corporation UK Ltd
Reference number:  C003043
II.1.2)

Main CPV code

48400000  -  Business transaction and personal business software package
II.1.3)

Type of contract

Supplies
II.1.4)

Short description

West Midlands Fire Service is seeking to upgrade its current ERP system to Oracle Fusion due to its current e-business software becoming unsupported in 2021.
II.1.6)

Information about lots

This contract is divided into lots: no
II.1.7)

Total value of the procurement

Value excluding VAT:  1250000.00  GBP
II.2)

Description

II.2.2)

Additional CPV code(s)

48000000  -  Software package and information systems
II.2.4)

Description of the procurement

Subscription licence for Oracle Fusion software for a period of 5 years, commencing in 2020/21, in order to upgrade the current Oracle Enterprise Resource Planning software.
II.2.5)

Award criteria

Criteria below
Price
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
  • The works, supplies or services can be provided only by a particular economic operator for the following reason
    • absence of competition for technical reasons
Explanation
The authority has a requirement to upgrade its current e-business suite software, which will become unsupported in 2021, to a supported Cloud based system. The software issued to manage business critical functions such as finance, payrolls, HR, procurement and organisational development. Oracle’s latest Software as a Service (SaaS) cloud based Offering provides the best means to replicate current functionality and provide a basis for transformation. The authority has been using the existing on premise Oracle systems for a number of years and as such has invested a large amount of resources into operating the systems and software. Moving away from Oracle would cause technical and migration difficulties and the cost to change to a different system would be prohibitive. Upgrading the current system will protect and future proof business critical functions; Oracle UK Ltd are the only provider of the Cloud based Oracle Fusion and so there is alack of competition in the market for technical reasons as set out in Regulation 32(2)b(ii)of the Public Contracts Regulations 2015.
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 213-523074

Section V: Award of contract

Contract No: 1

Title: Award of Contract for Oracle Fusion Licence to Oracle Corporation UK Ltd

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

16/11/2020
V.2.2)

Information about tenders

Number of tenders received:  1
Number of tenders received from SMEs:  0
Number of tenders received from tenderers from other EU Member States:  0
Number of tenders received from tenderers from non-EU Member States:  0
Number of tenders received by electronic means:  1
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

Oracle Corporation UK Limited
1782505
Oracle Parkway, Thames Valley Park
Reading
RG6 1RA
UK

The contractor is an SME : no
V.2.4)

Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot:  1250000.00  GBP

Section VI: Complementary information

VI.4)

Procedures for review

VI.4.1)

Review body

Royal Courts of Justice
London
UK