UK

Contract notice

Information

Published

Date of dispatch of this notice: 19/11/2020

Expire date: 23/12/2020

External Reference: 2020-508031

TED Reference: 2020/S 229-565648

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

West Midlands Police
n/a
Police HQ, Lloyd House, Colmore Circus Queensway
BIRMINGHAM, West Midlands
B4 6AT
UK
Contact person: Gurmit Paul
E-mail: g.paul@west-midlands.pnn.police.uk
Internet address(es):
Main address: https://www.eu-supply.com
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/40400

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=35504&B=BLUELIGHT
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=35504&B=BLUELIGHT
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

The Provision for the Maintenance of Air Conditioning, Ventilation and Control Systems
Reference number:  WMP0005
II.1.2)

Main CPV code

50000000  -  Repair and maintenance services
II.1.3)

Type of contract

Services
II.1.4)

Short description

The contract is to provide a maintenance service on the plant and equipment
within designated buildings around the force. The contract will provide for planned preventative maintenance, reactive (repair) maintenance and improvement/alteration activities. Smaller reactive and improvement work will be handled through a call-off provision.
The contractor shall carry out and provide maintenance and testing of the plant and equipment and respond to any call-out all as detailed within the specification.
II.1.5)

Estimated total value

Value excluding VAT: 200000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

45259000  -  Repair and maintenance of plant
45259300  -  Heating-plant repair and maintenance work
50510000  -  Repair and maintenance services of pumps, valves, taps and metal containers
50800000  -  Miscellaneous repair and maintenance services
II.2.4)

Description of the procurement

The contract is to provide a maintenance service on the plant and equipment
within designated buildings around the force. The contract will provide for planned preventative maintenance, reactive (repair) maintenance and improvement/alteration activities. Smaller reactive and improvement work will be handled through a call-off provision.
The contractor shall carry out and provide maintenance and testing of the plant and equipment and respond to any call-out all as detailed within the specification.
a) Direct expansion (DX) air conditioning systems.
b) Passive and active chilled beams.
c) VRV air conditioning systems.
d) Air handling units and mechanical ventilation systems.
e) Ductwork Systems
f) Heat recovery units.
g) Smoke & fire dampers.
h) Motorised control dampers.
i) Chilled water fan coil units.
j) Chilled water system.
k) Chillers.
l) Computer Room Air Conditioning (CRAC)
Note: The above list covers the main plant items and systems. The contract is inclusive of all items relating to the air conditioning and ventilation systems throughout the West Midlands Police estate.
The contractor shall also be:
• Gas Safe registered for maintenance of the direct gas fired air handling units.
• Hold full company certification for F-Gas, by a DEFRA approved certification body, in accordance with European regulation 303/2008.
• Health and Safety Scheme (CHAS) registered.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 200000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:  
3 optional 12 month periods following the initial fixed period.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
3 optional 12 month periods following the initial fixed period.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  23/12/2020
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.7)

Conditions for opening of tenders

Date:  23/12/2020
Local time:  12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  yes
VI.4)

Procedures for review

VI.4.1)

Review body

High Court
Birmingham
UK