Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Office of the Sussex Police & Crime Commissioner

N/A

Sackville House, Brooks Close, Lewes

East Sussex,

BN7 2FZ

Contact person: Rob McCarthy

Telephone: +44 7976982887

E-mail: Rob.McCarthy@surrey.pnn.police.uk

Internet address(es):

Main address: https://www.sussex-pcc.gov.uk/

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/30091

I.2)

Joint procurement

The contract is awarded by a central purchasing body

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=34982&B=BLUELIGHT

Additional information can be obtained from

the abovementioned address:

Tenders or requests to participate must be submitted

electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=34982&B=BLUELIGHT

Tenders or requests to participate must be submitted

to the abovementioned address

I.4)

Type of the contracting authority

Body governed by public law

I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Vehicle Conversions Framework

Reference number: JPS648

II.1.2)

Main CPV code

50117000 - Vehicle conversion and reconditioning services

II.1.3)

Type of contract

Services

II.1.4)

Short description

The Authority is seeking to appoint suitably qualified Contractors to a framework
for the provision of Vehicle Conversion services.
The framework is split into 7 lots, as follows:
Lot 1 Supply, Supply and Installation, Installation, Refurbishment or
Removal / Disposal of Public Warning Equipment including control equipment,
lighting, sound and PA systems.
Lot 2 Supply, Supply and Application or Removal of Livery
Lot 3 Supply, Supply and Installation, Installation or Removal / Disposal of
specialist Vehicle borne equipment.
Lot 4 Provision of a mobile installation service and / or a fully equipped,
temporary workshop(s).
Lot 5 Design, Build and / or Convert Motorcycles or ATV’s.
Lot 6 Design, Build and / or Convert Vehicles (up to 7.5 tonnes), excluding
motorcycles or ATV’s.
Lot 7 Design, Build and / or Convert Vehicles (over 7.5 tonnes)
Further details on each of the above lots may be found in the Specification of
Service within the Tender Documents.

II.1.5)

Estimated total value

Value excluding VAT: 60000000.00 GBP

II.1.6)

Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)

Description

II.2.1)

Title

Vehicle Conversions

Lot No: 1

II.2.2)

Additional CPV code(s)

31612310 - Blinkers

31620000 - Sound or visual signalling apparatus

50117100 - Motor vehicle conversion services

31612300 - Electrical signalling equipment for engines

II.2.3)

Place of performance

Main site or place of performance:

Any location throughout the UK, to be confirmed by a Contracting Authority when they call off of the Framework.

II.2.4)

Description of the procurement

Supply, Supply and Installation, Installation,
Refurbishment or Removal / Disposal of Public
Warning Equipment including control equipment,
lighting, sound and PA systems.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 6000000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

1 x 24 Month renewal period

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

Attached as document

II.2)

Description

II.2.1)

Title

Vehicle Conversions

Lot No: 2

II.2.2)

Additional CPV code(s)

31612300 - Electrical signalling equipment for engines

31620000 - Sound or visual signalling apparatus

31612310 - Blinkers

50117000 - Vehicle conversion and reconditioning services

II.2.3)

Place of performance

Main site or place of performance:

Any location throughout the UK, to be confirmed by a Contracting Authority when they call off of the Framework.

II.2.4)

Description of the procurement

Supply, Supply and Application or Removal of Livery

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 6000000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

1 x 24 Month renewal period

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

Attached as document

II.2)

Description

II.2.1)

Title

Vehicle Conversions

Lot No: 3

II.2.2)

Additional CPV code(s)

31612300 - Electrical signalling equipment for engines

31612310 - Blinkers

31620000 - Sound or visual signalling apparatus

50117000 - Vehicle conversion and reconditioning services

II.2.3)

Place of performance

Main site or place of performance:

Any location throughout the UK, to be confirmed by a Contracting Authority when they call off of the Framework.

II.2.4)

Description of the procurement

Supply, Supply and Installation, Installation or
Removal / Disposal of specialist Vehicle borne
equipment.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 6000000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

1 x 24 Month renewal period

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

Attached as document

II.2)

Description

II.2.1)

Title

Vehicle Conversions

Lot No: 4

II.2.2)

Additional CPV code(s)

31612300 - Electrical signalling equipment for engines

31612310 - Blinkers

31620000 - Sound or visual signalling apparatus

50117000 - Vehicle conversion and reconditioning services

II.2.3)

Place of performance

Main site or place of performance:

Any location throughout the UK, to be confirmed by a Contracting Authority when they call off of the Framework.

II.2.4)

Description of the procurement

Provision of a mobile installation service and / or a fully
equipped, temporary workshop(s).

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 6000000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

1 x 24 Month renewal period

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

Attached as document

II.2)

Description

II.2.1)

Title

Vehicle Conversions

Lot No: 5

II.2.2)

Additional CPV code(s)

31612300 - Electrical signalling equipment for engines

31612310 - Blinkers

31620000 - Sound or visual signalling apparatus

50117000 - Vehicle conversion and reconditioning services

II.2.3)

Place of performance

Main site or place of performance:

Any location throughout the UK, to be confirmed by a Contracting Authority when they call off of the Framework.

II.2.4)

Description of the procurement

Design, Build and / or Convert Motorcycles or ATV’s.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 3000000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

1 x 24 Month renewal period

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

Attached as document

II.2)

Description

II.2.1)

Title

Vehicle Conversions

Lot No: 6

II.2.2)

Additional CPV code(s)

31612300 - Electrical signalling equipment for engines

31612310 - Blinkers

31620000 - Sound or visual signalling apparatus

50117000 - Vehicle conversion and reconditioning services

II.2.3)

Place of performance

Main site or place of performance:

Any location throughout the UK, to be confirmed by a Contracting Authority when they call off of the Framework.

II.2.4)

Description of the procurement

Design, Build and / or Convert Vehicles (up to 7.5
tonnes), excluding motorcycles or ATV’s.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 24000000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

1 x 24 Month renewal period

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

Attached as document

II.2)

Description

II.2.1)

Title

Vehicle Conversions

Lot No: 7

II.2.2)

Additional CPV code(s)

31612300 - Electrical signalling equipment for engines

31612310 - Blinkers

31620000 - Sound or visual signalling apparatus

50117000 - Vehicle conversion and reconditioning services

II.2.3)

Place of performance

Main site or place of performance:

Any location throughout the UK, to be confirmed by a Contracting Authority when they call off of the Framework.

II.2.4)

Description of the procurement

Design, Build and / or Convert Vehicles (over 7.5 tonnes)

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 9000000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

1 x 24 Months

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

9000000

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents

III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure

IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 999

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes

IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date: 25/11/2020

Local time: 12:00

IV.2.4)

Languages in which tenders or requests to participate may be submitted

English

IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 25/02/2021

IV.2.7)

Conditions for opening of tenders

Date: 25/11/2020

Local time: 12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement: no

VI.3)

Additional information

Contracting Authorities that are permitted to use this Framework Agreement are detailed below:
Central Government Departments, Executive Agencies, Arms Lengths Bodies, NDPB's and vehicle lease or vehicle management providers when acting on behalf of UK public sector bodies.
Research Council Shared Services Ltd and their members.
Public Corporations
For the avoidance of doubt, all other organisations listed in Schedule 1 to the Public Contracts Regulations 2006 (as amended) shall be entitled to access this Framework.
Local Authorities
Joint Authorities established under Part IV of the Local Government Act 1985
Body's corporate established pursuant to an order under Section 67 of the Local Government Act 1985
NDPBs
National Parks Authorities
Educational Establishments in England and Wales, maintained by the Department for Education, Universities and Colleges but NOT Independent Schools
Police Forces in the United Kingdom
Police Forces and Special Police Forces in the United Kingdom, and/or Police and Crime Commissioners (as defined by the Police Reform and Social Responsibility Act 2011) and/or the Police Authorities (as defined in the Police Act 1964, Police Act 1996, Serious Organised Crime and Police Act 2005, Police and Justice Act 2006, Police, Public Order and Criminal Justice (Scotland) Act 2006), and other relevant legislation for the constituent parts of the United Kingdom, for their respective rights and interests.
Schedule of Public Act Authorities relating to this has been added as an attachment to this OJEU Notice in relation to the above.
Fire and Rescue Services (including Scotland, Wales and Northern Ireland) - Joint Authorities established under Part IV of the Local Government Act 1985
NHS Bodies England including Acute Trusts, Ambulance Trusts, Primary Care trusts, Care Trusts, NHS Hospital Trusts, Foundation Trusts, Strategic Health Authorities, Mental Health Trusts, Special Health Authorities, Community Health Councils, Local Health Boards, NHS Trusts, including Ambulance Trusts. (There is also a drill down to NHS Doctors making them ‘easily identifiable')
Hospices
Hospices in UK including Scotland, Wales and Northern Ireland
Registered Social Landlords (Housing Associations)
Third Sector and Charities
Citizens Advice
Scottish Public Bodies
Scottish Government
Scottish Local Authorities
Scottish Agencies, NDPBs
Scottish NHS Bodies
Scottish Further and Higher Education Bodies
Police Scotland
Scottish Fire and Rescue
Scottish Housing Associations
Scottish Parliament
Scotland Citizens Advice
Scottish Schools, maintained by Education Scotland, but NOT Independent Schools
Welsh Public Bodies National Assembly for Wales, Welsh Assembly Government and Welsh Local Authorities
NHS Wales
NHS Wales GP Practices
NI Public Bodies
Northern Ireland Government Departments and Public Sector Bodies
Northern Ireland Local Authorities
Schools in Northern Ireland
Further and Higher Education in Northern Ireland
Police Service of Northern Ireland
Citizens Advice Northern Ireland

VI.4)

Procedures for review

VI.4.1)

Review body

N/A

VI.4.2)

Body responsible for mediation procedures

N/A

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures:

This authority will
incorporate a standstill period at the point information on the award of the
contract is communicated to tenderers. That notification will provide full
information on the award decision. The standstill period, which will be for a
minimum of 10 calendar days, provides time for unsuccessful tenderers to
challenge the award decision before the contract is entered into.