UK

Contract award notice

Information

Published

Date of dispatch of this notice: 09/10/2020

External Reference: 2020-525718

TED Reference: 2020/S 200-486681

Contract award notice

Contract award notice

Results of the procurement procedure

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Wealden District Council
Council Office, Vicarage Lane
Hailsham
BN27 2AX
UK
Contact person: Fiona Lowe
Telephone: +44 1707339800
E-mail: fiona@echelonconsultancy.co.uk
Internet address(es):
Main address: http://www.wealden.gov.uk/
Address of the buyer profile: http://www.wealden.gov.uk/

I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Wealden District Council Asset Management Contracts
Reference number:  Ech 907
II.1.2)

Main CPV code

45300000  -  Building installation work
II.1.3)

Type of contract

Works
II.1.4)

Short description

Wealden District Council sought expressions of interest from suitably skilled and experienced Service Providers for the delivery of a range of asset management works under 4 contracts: Lot 1 - responsive repairs, void and capital works; Lot 2 - electrical works; Lot 3 - domestic heating works; Lot 4 - commercial heating and mechanical works. The TPC 2005 (as amended) contracts will be for a maximum term of 15 years, commencing in phases between 1 October 2020 and November 2021. An overarching Strategic Alliance Agreement between all parties will cover areas of joint responsibility including social value and call handling arrangements. Wealden DC followed a Competitive Dialogue procedure in accordance with the Public Contracts Regulations 2015. Providers could bid for one Lot only. Full details of the requirements were published in the procurement documents.
II.1.6)

Information about lots

This contract is divided into lots: yes
II.1.7)

Total value of the procurement

Value excluding VAT:  37595042.00  GBP
II.2)

Description

II.2.1)

Title

Lot 1 - Responsive repairs, void and capital works
Lot No:  1
II.2.2)

Additional CPV code(s)

45000000  -  Construction work
45100000  -  Site preparation work
45110000  -  Building demolition and wrecking work and earthmoving work
45111000  -  Demolition, site preparation and clearance work
45111200  -  Site preparation and clearance work
45300000  -  Building installation work
45310000  -  Electrical installation work
45311000  -  Electrical wiring and fitting work
45312000  -  Alarm system and antenna installation work
45312100  -  Fire-alarm system installation work
45315000  -  Electrical installation work of heating and other electrical building-equipment
45320000  -  Insulation work
45330000  -  Plumbing and sanitary works
45331000  -  Heating, ventilation and air-conditioning installation work
45331100  -  Central-heating installation work
45331110  -  Boiler installation work
45331200  -  Ventilation and air-conditioning installation work
45332000  -  Plumbing and drain-laying work
45332200  -  Water plumbing work
45332400  -  Sanitary fixture installation work
45333000  -  Gas-fitting installation work
45340000  -  Fencing, railing and safety equipment installation work
45343000  -  Fire-prevention installation works
45343100  -  Fireproofing work
45350000  -  Mechanical installations
45400000  -  Building completion work
45410000  -  Plastering work
45420000  -  Joinery and carpentry installation work
45430000  -  Floor and wall covering work
45440000  -  Painting and glazing work
45450000  -  Other building completion work
45451000  -  Decoration work
45453000  -  Overhaul and refurbishment work
45453100  -  Refurbishment work
45454000  -  Restructuring work
50700000  -  Repair and maintenance services of building installations
50710000  -  Repair and maintenance services of electrical and mechanical building installations
50711000  -  Repair and maintenance services of electrical building installations
50712000  -  Repair and maintenance services of mechanical building installations
50720000  -  Repair and maintenance services of central heating
50721000  -  Commissioning of heating installations
51100000  -  Installation services of electrical and mechanical equipment
51110000  -  Installation services of electrical equipment
51120000  -  Installation services of mechanical equipment
50000000  -  Repair and maintenance services
II.2.3)

Place of performance

Main site or place of performance:  
South Essex
II.2.4)

Description of the procurement

Delivery of responsive repairs, void and capital works across Wealden DC's property portfolio. Responsive repairs and voids will be delivered via a PPP/PPV model Capital works will be delivered via a blend of archetype, SOR and quotation based pricing.
The TPC 2005 (as amended) contract will run for a maximum term of 15 years. An overarching Strategic Alliance Agreement, to which the other three Service Providers and Wealden DC will be party, will set out requirements in respect of areas for which the Service Providers will be jointly responsible, including call handling arrangements, the delivery of social value and supply chain arrangements.
Wealden DC followed a three-stage Competitive Dialogue procedure in accordance with the Public Contracts Regulations 2015. This was to enable dialogue between Wealden DC and prospective Service Providers on service delivery requirements and the joint areas of responsibility.
Bidders were permitted to bid for one Lot only.
Full details were in the procurement documents.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Quality  /  Weighting:  60
Price  -  Weighting:  40
II.2.11)

Information about options

Options: yes
Description of options:
The contract will run for an initial period of 10 years with the option to extend it by up to a further 5 years.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Lot 2 - Electrical works
Lot No:  2
II.2.2)

Additional CPV code(s)

45000000  -  Construction work
45100000  -  Site preparation work
45110000  -  Building demolition and wrecking work and earthmoving work
45111000  -  Demolition, site preparation and clearance work
45111200  -  Site preparation and clearance work
45300000  -  Building installation work
45310000  -  Electrical installation work
45311000  -  Electrical wiring and fitting work
45312000  -  Alarm system and antenna installation work
45312100  -  Fire-alarm system installation work
45315000  -  Electrical installation work of heating and other electrical building-equipment
45320000  -  Insulation work
45330000  -  Plumbing and sanitary works
45331000  -  Heating, ventilation and air-conditioning installation work
45331100  -  Central-heating installation work
45331110  -  Boiler installation work
45331200  -  Ventilation and air-conditioning installation work
45332000  -  Plumbing and drain-laying work
45332200  -  Water plumbing work
45332400  -  Sanitary fixture installation work
45333000  -  Gas-fitting installation work
45340000  -  Fencing, railing and safety equipment installation work
45343000  -  Fire-prevention installation works
45343100  -  Fireproofing work
45350000  -  Mechanical installations
45400000  -  Building completion work
45410000  -  Plastering work
45420000  -  Joinery and carpentry installation work
45430000  -  Floor and wall covering work
45440000  -  Painting and glazing work
45450000  -  Other building completion work
45451000  -  Decoration work
45453000  -  Overhaul and refurbishment work
45453100  -  Refurbishment work
45454000  -  Restructuring work
50700000  -  Repair and maintenance services of building installations
50710000  -  Repair and maintenance services of electrical and mechanical building installations
50711000  -  Repair and maintenance services of electrical building installations
50712000  -  Repair and maintenance services of mechanical building installations
50720000  -  Repair and maintenance services of central heating
50721000  -  Commissioning of heating installations
51100000  -  Installation services of electrical and mechanical equipment
51110000  -  Installation services of electrical equipment
51120000  -  Installation services of mechanical equipment
50000000  -  Repair and maintenance services
II.2.3)

Place of performance

Main site or place of performance:  
East Sussex
II.2.4)

Description of the procurement

Delivery of electrical repairs, servicing and planned works across Wealden DC's property portfolio. Works will be delivered via a blend of annual rates, SOR and archetype pricing.
The TPC 2005 (as amended) contract will run for a maximum term of 15 years. An overarching Strategic Alliance Agreement, to which the other three Service Providers and Wealden DC will be party, will set out requirements in respect of areas for which the Service Providers will be jointly responsible, including call handling arrangements, the delivery of social value and supply chain arrangements.
Wealden DC followed a three-stage Competitive Dialogue procedure in accordance with the Public Contracts Regulations 2015. This was to enable dialogue between Wealden DC and prospective Service Providers on service delivery requirements and the joint areas of responsibility.
Bidders were permitted to bid for one Lot only.
Full details were in the procurement documents.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Quality  /  Weighting:  60
Price  -  Weighting:  40
II.2.11)

Information about options

Options: yes
Description of options:
The contract will run for an initial period of 10 years with the option to extend it by up to a further 5 years.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Lot 3 - Domestic heating works
Lot No:  3
II.2.2)

Additional CPV code(s)

45000000  -  Construction work
45100000  -  Site preparation work
45110000  -  Building demolition and wrecking work and earthmoving work
45111000  -  Demolition, site preparation and clearance work
45111200  -  Site preparation and clearance work
45300000  -  Building installation work
45310000  -  Electrical installation work
45311000  -  Electrical wiring and fitting work
45312000  -  Alarm system and antenna installation work
45312100  -  Fire-alarm system installation work
45315000  -  Electrical installation work of heating and other electrical building-equipment
45320000  -  Insulation work
45330000  -  Plumbing and sanitary works
45331000  -  Heating, ventilation and air-conditioning installation work
45331100  -  Central-heating installation work
45331110  -  Boiler installation work
45331200  -  Ventilation and air-conditioning installation work
45332000  -  Plumbing and drain-laying work
45332200  -  Water plumbing work
45332400  -  Sanitary fixture installation work
45333000  -  Gas-fitting installation work
45340000  -  Fencing, railing and safety equipment installation work
45343000  -  Fire-prevention installation works
45343100  -  Fireproofing work
45350000  -  Mechanical installations
45400000  -  Building completion work
45410000  -  Plastering work
45420000  -  Joinery and carpentry installation work
45430000  -  Floor and wall covering work
45440000  -  Painting and glazing work
45450000  -  Other building completion work
45451000  -  Decoration work
45453000  -  Overhaul and refurbishment work
45453100  -  Refurbishment work
45454000  -  Restructuring work
50700000  -  Repair and maintenance services of building installations
50710000  -  Repair and maintenance services of electrical and mechanical building installations
50711000  -  Repair and maintenance services of electrical building installations
50712000  -  Repair and maintenance services of mechanical building installations
50720000  -  Repair and maintenance services of central heating
50721000  -  Commissioning of heating installations
51100000  -  Installation services of electrical and mechanical equipment
51110000  -  Installation services of electrical equipment
51120000  -  Installation services of mechanical equipment
50000000  -  Repair and maintenance services
II.2.3)

Place of performance

Main site or place of performance:  
East Sussex
II.2.4)

Description of the procurement

Delivery of domestic heating servicing, repair and installation works across Wealden DC's property portfolio, under a 4* model.
The TPC 2005 (as amended) contract will run for a maximum term of 15 years. An overarching Strategic Alliance Agreement, to which the other three Service Providers and Wealden DC will be party, will set out requirements in respect of areas for which the Service Providers will be jointly responsible, including call handling arrangements, the delivery of social value and supply chain arrangements.
Wealden DC followed a three-stage Competitive Dialogue procedure in accordance with the Public Contracts Regulations 2015. This was to enable dialogue between Wealden DC and prospective Service Providers on service delivery requirements and the joint areas of responsibility.
Bidders were permitted to bid for one Lot only.
Full details were in the procurement documents.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Quality  /  Weighting:  60
Price  -  Weighting:  40
II.2.11)

Information about options

Options: yes
Description of options:
The Contract will run for an initial 10 years, with the option to extend by up to a further 5 years.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Lot 4 - Commercial heating and electrical works
Lot No:  4
II.2.2)

Additional CPV code(s)

45000000  -  Construction work
45100000  -  Site preparation work
45110000  -  Building demolition and wrecking work and earthmoving work
45111000  -  Demolition, site preparation and clearance work
45111200  -  Site preparation and clearance work
45300000  -  Building installation work
45310000  -  Electrical installation work
45311000  -  Electrical wiring and fitting work
45312000  -  Alarm system and antenna installation work
45312100  -  Fire-alarm system installation work
45315000  -  Electrical installation work of heating and other electrical building-equipment
45320000  -  Insulation work
45330000  -  Plumbing and sanitary works
45331000  -  Heating, ventilation and air-conditioning installation work
45331100  -  Central-heating installation work
45331110  -  Boiler installation work
45331200  -  Ventilation and air-conditioning installation work
45332000  -  Plumbing and drain-laying work
45332200  -  Water plumbing work
45332400  -  Sanitary fixture installation work
45333000  -  Gas-fitting installation work
45340000  -  Fencing, railing and safety equipment installation work
45343000  -  Fire-prevention installation works
45343100  -  Fireproofing work
45350000  -  Mechanical installations
45400000  -  Building completion work
45410000  -  Plastering work
45420000  -  Joinery and carpentry installation work
45430000  -  Floor and wall covering work
45440000  -  Painting and glazing work
45450000  -  Other building completion work
45451000  -  Decoration work
45453000  -  Overhaul and refurbishment work
45453100  -  Refurbishment work
45454000  -  Restructuring work
50700000  -  Repair and maintenance services of building installations
50710000  -  Repair and maintenance services of electrical and mechanical building installations
50711000  -  Repair and maintenance services of electrical building installations
50712000  -  Repair and maintenance services of mechanical building installations
50720000  -  Repair and maintenance services of central heating
50721000  -  Commissioning of heating installations
51100000  -  Installation services of electrical and mechanical equipment
51110000  -  Installation services of electrical equipment
51120000  -  Installation services of mechanical equipment
50000000  -  Repair and maintenance services
II.2.3)

Place of performance

Main site or place of performance:  
East Sussex
II.2.4)

Description of the procurement

Delivery of commercial heating and mechanical servicing, repair and installation works across Wealden DC's property portfolio. Works will be delivered via a combination of annual cost, SOR and quotation based pricing.
The TPC 2005 (as amended) contract will run for a maximum term of 15 years. An overarching Strategic Alliance Agreement, to which the other three Service Providers and Wealden DC will be party, will set out requirements in respect of areas for which the Service Providers will be jointly responsible, including call handling arrangements, the delivery of social value and supply chain arrangements.
Wealden DC followed a three-stage Competitive Dialogue procedure in accordance with the Public Contracts Regulations 2015. This was to enable dialogue between Wealden DC and prospective Service Providers on service delivery requirements and the joint areas of responsibility.
Bidders were permitted to bid for one Lot only.
Full details were in the procurement documents.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Quality  /  Weighting:  60
Price  -  Weighting:  40
II.2.11)

Information about options

Options: yes
Description of options:
The contract will run for an initial period of 10 years with the option to extend by up to a further 5 years.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Competitive dialogue
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 149-366088

Section V: Award of contract

Contract No: 1

Title: Lot 1 - Responsive repairs, void and capital works

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

09/10/2020
V.2.2)

Information about tenders

Number of tenders received:  1
Number of tenders received from SMEs:  1
Number of tenders received from tenderers from other EU Member States:  0
Number of tenders received from tenderers from non-EU Member States:  0
Number of tenders received by electronic means:  1
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

Booker & Best Ltd
3932673
Windmill House Windmill Road St Leonards on Sea East Sussex
Hastings
TN38 9BY
UK
E-mail: ianmcgrath@bookerbest.co.uk

The contractor is an SME : yes
V.2.4)

Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot:  67500000.00  GBP
Total value of the contract/lot:  19602624.00  GBP

Section V: Award of contract

Contract No: 2

Title: Lot 2 - Electrical works

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

09/10/2020
V.2.2)

Information about tenders

Number of tenders received:  2
Number of tenders received from SMEs:  2
Number of tenders received from tenderers from other EU Member States:  0
Number of tenders received from tenderers from non-EU Member States:  0
Number of tenders received by electronic means:  2
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

Chris Bartholomew Electrical
3654409059
27A South Street
East Hoathly
BN8 6DS
UK
E-mail: Neil@chrisbartholomew.co.uk

The contractor is an SME : yes
V.2.4)

Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot:  7500000.00  GBP
Total value of the contract/lot:  6508129.00  GBP

Section V: Award of contract

Contract No: 3

Title: Lot 3 - Domestic heating works

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

09/10/2020
V.2.2)

Information about tenders

Number of tenders received:  1
Number of tenders received from SMEs:  1
Number of tenders received from tenderers from other EU Member States:  0
Number of tenders received from tenderers from non-EU Member States:  0
Number of tenders received by electronic means:  1
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

BSW Heating Limited
1047746
3 Old Barn Lane
Kenley
CR8 5AT
UK
Telephone: +44 2087635373
E-mail: lfinucane@bsw-heating.com

The contractor is an SME : yes
V.2.4)

Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot:  11250000.00  GBP
Total value of the contract/lot:  9926999.00  GBP

Section V: Award of contract

Contract No: 4

Title: Lot 4 - Commercial heating and electrical works

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

09/10/2020
V.2.2)

Information about tenders

Number of tenders received:  2
Number of tenders received from SMEs:  2
Number of tenders received from tenderers from other EU Member States:  0
Number of tenders received from tenderers from non-EU Member States:  0
Number of tenders received by electronic means:  2
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

Roselands Heating
168704777
Unit C1 Chaucer Business Park
Polegate
BN26 6QH
UK
E-mail: steve@roselandsheating.co.uk

The contractor is an SME : yes
V.2.4)

Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot:  3750000.00  GBP
Total value of the contract/lot:  1557289.00  GBP

Section VI: Complementary information

VI.3)

Additional information

The Contracting Authority reserved the right to cancel the procurement and not to proceed with the long term contract at any stage of the procurement process. The Contracting Authority also reserved the right not to award a contract. Neither the Contracting Authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing and interest or tendering for this contract.
VI.4)

Procedures for review

VI.4.1)

Review body

High Court of England and Wales
The Strand
London
WC2A 2LL
UK

VI.4.2)

Body responsible for mediation procedures

Cabinet Office
70 Whitehall
L
SW1A 2AS
UK

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
Wealden District Council observed a standstill period following the award of the Contract in accordance with the Public Contracts Regulations 2015 (as amended).