UK

Contract notice

Information

Published

Date of dispatch of this notice: 16/09/2020

Expire date: 23/10/2020

External Reference: 2020-558223

TED Reference: 2020/S 183-443138

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Cleveland Fire Authority
this is not applicable
Training & Administration Hub, Queens Meadow Business Park
Hartlepool
TS25 5TH
UK
Contact person: Marion Mayes
Telephone: +44 1429872311
E-mail: mmayes@clevelandfire.gov.uk
Internet address(es):
Main address: http://www.clevelandfire.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/85799

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=34516&B=BLUELIGHT
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=34516&B=BLUELIGHT
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Human Resource Software System
Reference number:  S&P108 - 2020
II.1.2)

Main CPV code

48000000  -  Software package and information systems
II.1.3)

Type of contract

Supplies
II.1.4)

Short description

Cleveland Fire Brigade are seeking tenders from suitably qualified providers that are capable of providing Human Resource Software Systems.
The Software Systems must provide a cradle to grave HR process and provide Attendance & Rostering and Duty System requirement as detailed within the Specification of Requirements and in accordance with the terms and conditions of Contract. Tenders that do not comply with these conditions may not be considered.
The Solution must be compliant with the guidelines and recommendations defined within ISO/IEC27001 and with the PSN code of connection and the vendor must provide assurance what at no point should client data be replicated to hardware located outside the EU.
II.1.5)

Estimated total value

Value excluding VAT: 280000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: yes
Tenders may be submitted for  all lots
II.2)

Description

II.2.1)

Title

Human Resource Information System
Lot No:  1
II.2.2)

Additional CPV code(s)

48430000  -  Inventory management software package
48450000  -  Time accounting or human resources software package
72222300  -  Information technology services
72320000  -  Database services
48000000  -  Software package and information systems
II.2.4)

Description of the procurement

Cleveland Fire Brigade are seeking tenders from suitably qualified providers that are capable of providing Human Resource Software Systems.
The Software Systems must provide a cradle to grave HR process and provide Attendance & Rostering and Duty System requirement as detailed within the Specification of Requirements and in accordance with the terms and conditions of Contract. Tenders that do not comply with these conditions may not be considered.
The system must be able to:-
• Accommodate complex shift patterns
• Provide manager and employee access
• Provide self-service functionality
• Incorporate automated reminders for workflow deadlines
• Implement electronic document storage facility
• Data reporting
• Front end interface automatically linked to all supporting information feeds
The Solution must be compliant with the guidelines and recommendations defined within ISO/IEC27001 and with the PSN code of connection and the vendor must provide assurance what at no point should client data be replicated to hardware located outside the EU.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 280000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: yes
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Attendance & Rostering and Duty System
Lot No:  2
II.2.2)

Additional CPV code(s)

48000000  -  Software package and information systems
48450000  -  Time accounting or human resources software package
72222300  -  Information technology services
72320000  -  Database services
48430000  -  Inventory management software package
II.2.4)

Description of the procurement

Provision of an Attendance & Rostering and Duty System requirement as detailed within the Specification of Requirements (LOT 2)
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: yes
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

As per ITT

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  23/10/2020
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until:  03/02/2021
IV.2.7)

Conditions for opening of tenders

Date:  23/10/2020
Local time:  12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.2)

Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4)

Procedures for review

VI.4.1)

Review body

Cleveland Fire Authority
Hartlepool
TS25 5TH
UK