UK

Social and other specific services – public contracts

Information

Published

Date of dispatch of this notice: 22/09/2020

Expire date: 15/12/2020

External Reference: 2020-503153

TED Reference: 2020/S 187-453004

Social and other specific services – public contracts

Social and other specific services – public contracts

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Winchester City Council
00609812
Winchester City Council
Colebrook Street, Winchester
SO23 9LJ
UK
Contact person: Jamie Butt
Telephone: +44 1962840222
E-mail: procurement@winchester.gov.uk
Internet address(es):
Main address: https://www.winchester.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/86482

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=33080&B=WCC
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=33080&B=WCC
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Meadowside Leisure Centre Management Contract - Whiteley
Reference number:  WCC/CORP/0004
II.1.2)

Main CPV code

92610000  -  Sports facilities operation services
II.1.3)

Type of contract

Services
II.1.4)

Short description

Winchester City Council seeks to appoint an experienced leisure operator to manage Meadowside Leisure Centre in Whiteley. The contract will be for 10 years from Q1 2021 with the option of an extension for a period (or periods) up to 5 years. The Centre (PO15 7LJ) was built in 2000 and extended in 2010-11. It includes a 3-court sports hall, 32-station health and fitness gym, dance studio, meeting rooms, 2 small-sided 3G pitches (35m x 18m) and circa 50-space car park (which is free of charge). As part of the opportunity, the Council welcomes any investment proposals to improve the facilities on offer. The Services Specification, Leisure Management Agreement and associated documents will follow the principles of the Sport England Leisure Procurement Toolkit.
II.1.5)

Estimated total value

Value excluding VAT: 5500000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

92610000  -  Sports facilities operation services
II.2.3)

Place of performance

Main site or place of performance:  
Meadowside Leisure Centre in Whitley
II.2.4)

Description of the procurement

Winchester City Council is seeking to appoint an experienced leisure operator to manage Meadowside Leisure Centre in Whiteley. The contract will be for 10 years from Q1 2021 with the option of an extension for a period (or periods) up to 5 years. The Centre (PO15 7LJ) was originally built in 2000 and extended in 2010-11. It includes a 3-court sports hall, 32-station health and fitness gym, dance studio, meeting rooms, 2 small-sided 3G pitches (35m x 18m).
As part of the opportunity, the Council would welcome any investment proposals to improve the facilities on offer.
The Services Specification, Leisure Management Agreement and associated documents will follow the principles of the Sport England Leisure Procurement Toolkit
The contract falls within Schedule 3 of the Public Contracts Regulations 2015 and is being procured via a hybrid of an open type procedure with the Council reserving the right to negotiate at its sole discretion.
Further details can be obtained from the Invitation to Tender and associated documentation, which can be obtained from the address detailed at 1.3 above and as detailed under VI.3 Additional Information
II.2.6)

Estimated value

Value excluding VAT: 5500000.00  GBP
II.2.7)

Duration of the contract or the framework agreement

Duration in months: 120
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Value excluding VAT: cumulative value (turnover) is within the range £3.5M - 5.5M GBP.
Renewals: The contract will be for 10 years from Q1 2021 with the option of an extension for a period (or periods) up to 5years.

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.4)

Objective rules and criteria for participation

List and brief description of rules and criteria: Conditions for participation are based mainly on; Suitability to pursue the professional activity (including requirements relating to enrolment on professional or trade registers), Economic and financial standing, Technical and Questionnaire professional ability and other areas as defined in the procurement documents. Please see the documentation for minimum level(s) of standards and Evaluation / Selection Criteria that will be used. Applicants are required to complete the Selection Questionnaire included on the portal along with their submission.
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

Please refer to the tender documentation available from the portal as detailed above.

Section IV: Procedure

IV.1)

Description

IV.1.11)

Main features of the award procedure

The contract falls within Schedule 3 of the Public Contracts Regulations 2015 and is being procured via a hybrid of an open type procedure with the Council reserving the right to negotiate at its sole discretion. Further details can be obtained from the Invitation to Tender and associated procurement documentation, which can be obtained from the address detailed at I.3. and VI.3 Additional Information
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate / Time limit for receipt of expressions of interest

Date:  15/12/2020
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English

Section VI: Complementary information

VI.3)

Additional information

Interested parties should register their interest in the project via the Complete Tender Management system (CTM), and complete their tender document and Stage 1 questionnaire, together with any supporting information by 12:00hrs on 15/12/2020.
A clarification event will be held virtually on 3 November via MS Teams and available to all potential bidders. Details will be issued after the publication of the tender and nearer the time of the event.
Clarifications regarding the ITT must be submitted via CTM by 17:00hrs on 4/12/2020
To register for the tender and access the tender documents, Tenderers will need to register via this link: https://uk.eu-supply.com/login.asp?B=WCC
To register on CTM, click on the above URL below and follow the instructions 1 and 2:
1) Click on “New supplier registration”
2) Complete the Supplier Registration form.
Please read the further instruction within the tender supplier guidance on the portal and tender documents. If you need any further assistance with registration or have any queries about using CTM, please contact EU Supply as follows:
E-mail: uksupport@eu-supply.com
Telephone: 0800 840 2050 during office hours ONLY (08.00 to 17.00)
There is also further guidance on how to use the CTM system within the portal once registered and logged in.
Please ensure you add CTM domain names to your Safe Senders list so that you are able to receive email alerts and notifications.
Further guidance on how to participate and use CTM can be found within the portal upon registration.
VI.4)

Procedures for review

VI.4.1)

Review body

London - High Court
Technology and Construction Court
London
EC4A 1NL
UK
Telephone: +44 2079477156

VI.4.2)

Body responsible for mediation procedures

Service Lead – Legal Services Winchester City Council
City Offices, Colebrook Street
Winchester
SO23 9LJ
UK
Telephone: +44 1962840222

VI.4.4)

Service from which information about the review procedure may be obtained

Winchester City Council
Winchester
S023 9LJ
UK
E-mail: procurement@winchester.gov.uk