UK

Contract notice

Information

Published

Date of dispatch of this notice: 28/07/2020

Expire date: 28/08/2020

External Reference: 2020-516486

TED Reference: 2020/S 145-358173

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

The Derbyshire Fire and Rescue Authority
n/a
Derbyshire Fire & Rescue Service
Derbyshire DE5 3RS
Butterley Hall, Ripl
UK
Contact person: Julie Painter
Telephone: +44 1773305651
E-mail: Jpainter@Derbys-fire.gov.uk
Internet address(es):
Main address: http://derbys-fire.gov.uk

I.2)

Joint procurement

The contract is awarded by a central purchasing body
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=33917&B=BLUELIGHT
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=33917&B=BLUELIGHT
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

ITT HR SYSTEM REPLACEMENT PROJECT
Reference number:  DFA HR 27072020
II.1.2)

Main CPV code

72000000  -  IT services: consulting, software development, Internet and support
II.1.3)

Type of contract

Services
II.1.4)

Short description

The current system in use at DFRS since 2004 for the HR, Learning and Development data has been managed to enable us to provide information across the organisation with the use of over 100 workflows and transferring information across the infrastructure to support other systems. The HR System is considered the 'heart' of the employee information which passes through to essential software systems in use around the organisation for mobilising, risk reduction, payroll and reporting to name but a few. The current supplier for the DFRS HR system provided notice in December 2017 that no further developments or investments would be made into the HR system in use. The supplier has since announced that support for the product will be discontinued from April 2022.
II.1.5)

Estimated total value

Value excluding VAT: 350000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

48000000  -  Software package and information systems
48610000  -  Database systems
II.2.3)

Place of performance

Main site or place of performance:  
Derbyshire DE5 3RS
II.2.4)

Description of the procurement

The current system in use at DFRS since 2004 for the HR, Learning and Development data has been managed to enable us to provide information across the organisation with the use of over 100 workflows and transferring information across the infrastructure to support other systems. The HR System is considered the 'heart' of the employee information which passes through to essential software systems in use around the organisation for mobilising, risk reduction, payroll and reporting to name but a few. Further details can be found in Appendix 4.
The current supplier for the DFRS HR system provided notice in December 2017 that no further developments or investments would be made into the HR system in use. The supplier has since announced that support for the product will be discontinued from April 2022.
As a result of this understanding of the product nearing the end of life, DFRS instigated a project to undertake the feasibility study of how we would replace the HR System and ensure that we look to the market for the best fit solution.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 350000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
To be confirmed
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  All information is in the ITT Document
III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  25/08/2020
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until:  25/11/2020
IV.2.7)

Conditions for opening of tenders

Date:  25/08/2020
Local time:  12:00
Place:  
Joint Derbyshire Police & Derbyshire Fire and Rescue
Butterley Hall
Ripley
Derbyshire
UK

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  yes
VI.2)

Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4)

Procedures for review

VI.4.1)

Review body

Derbyshire Fire & Rescue Service
Joint Headquarters for Derbyshire Police & Derbyshire Fire and Rescue Service
Ripley
DE5 3RS
UK
Telephone: +44 1773305651
E-mail: Jpainter@Derbys-fire.gov.uk
Internet address: https://derbys-fire.gov.uk