UK

Contract notice

Information

Published

Date of dispatch of this notice: 22/07/2020

Expire date: 24/08/2020

External Reference: 2020-556021

TED Reference: 2020/S 141-348196

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Winchester City Council
00609812
Winchester City Council
Colbrook Street, Winchester
SO23 9LJ
UK
Contact person: Jamie Butt
Telephone: +44 1692840222
E-mail: procurement@winchester.gov.uk
Internet address(es):
Main address: https://www.winchester.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/86482

I.2)

Joint procurement

The contract is awarded by a central purchasing body
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=32744&B=WCC
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=32744&B=WCC
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Banking Services
Reference number:  WCC/FIN/0003
II.1.2)

Main CPV code

66110000  -  Banking services
II.1.3)

Type of contract

Services
II.1.4)

Short description

Winchester City Council (“The Council”) is inviting tenders for the provision of banking services.
The contract required is for general money transmission banking services and includes maintenance of Council bank accounts, access to Faster Payments, BACS, and CHAPS payments. Paper clearing as well as cash handling. Internet banking service will be required for balance/transaction review and reporting and for payment initiation.
The Commencement Date for the Contract is 1 April 2021, and the Contract shall terminate on 31 March 2026. The Council will require the option to extend the contract for another three years (i.e. until 31 March 2029).
Prospective Tenderers must be authorised to act as a bank in the UK and provide access to UK clearing systems. The Council may seek documentary evidence appropriate to Financial Conduct Authority (or equivalent) registration during the selection / evaluation process (see tender documents for full details).
II.1.5)

Estimated total value

Value excluding VAT: 246400.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

66120000  -  Investment banking services and related services
66172000  -  Financial transaction processing and clearing-house services
II.2.3)

Place of performance

Main site or place of performance:  
Winchester
II.2.4)

Description of the procurement

Winchester City Council (“The Council”) is inviting tenders for the provision of banking services.
The contract required is for general money transmission banking services and includes maintenance of Council bank accounts, access to Faster Payments, BACS, and CHAPS payments. Paper clearing as well as cash handling. Internet banking service will be required for balance/transaction review and reporting and for payment initiation.
The Commencement Date for the Contract is 1 April 2021, and the Contract shall terminate on 31 March 2026. The Council will require the option to extend the contract for another three years (i.e. until 31 March 2029).
Prospective Tenderers must be authorised to act as a bank in the UK and provide access to UK clearing systems.
The Council may seek documentary evidence appropriate to Financial Conduct Authority (or equivalent) registration during the selection / evaluation process.
Please see the tender documents for full details on registration, selection and evaluation procedures.
The Council is utilising an electronic tendering tool to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the Council, including the submission of Tenderers’ Responses, will be conducted via the Complete Tender Management system (CTM), which can be accessed using the following link:
https://uk.eu-supply.com/login.asp?B=WCC
To register on CTM, click on the above URL below and follow the instructions 1 and 2:
1) Click on “New supplier registration”
2) Complete the Supplier Registration form.
**IMPORTANT NOTE: To prevent duplication, before registering on CTM, please check if your company is already registered by simply e-mailing your company name to uksupport@eu-supply.com.
The first registered person will automatically become the "administrator” of the company, who then will have the opportunity to create further company users, including users with administrator privileges.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 246400.00  GIP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2021  /  End: 31/03/2026
This contract is subject to renewal: yes
Description of renewals:  
Council will require the option to extend the contract after the initial 5 year period, for up to a maximum of three years (i.e. until 31 March 2029).
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
The Council will require the option to extend the contract following the initially 5 year period for up to a maximum of three years i.e. until 31 March 2029 and therefore a total maximum contract length of 8 years (5+3).
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

To register for the tender and access the tender documents, please register via the Complete Tender Management system (CTM) https://uk.eu-supply.com/login.asp?B=WCC
To register on CTM, click on the above URL below and follow the instructions 1 and 2:
1) Click on “New supplier registration”
2) Complete the Supplier Registration form.

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  See tender documentation for further details:
• Tenderers must be authorised to act and operate as a bank in the UK and provide access to UK clearing systems. Evidence of registration with relevant authorities will be required
o Tenderers must be authorised or recognised by the Prudential Regulation Authority (PRA) to act as a bank in the UK.
o Tenderers must have a credit rating that is less than BBB and assets lower than £25bn.
III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

See tender documentation for further details:
• Tenderers must be authorised to act and operate as a bank in the UK. Evidence of registration with relevant authorities will be required
o Tenderers must be authorised or recognised by the Prudential Regulation Authority (PRA) to act as a bank in the UK and provide access to UK clearing systems
o Tenderers must have a credit rating that is less than BBB and assets lower than £25bn.

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  24/08/2020
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until:  22/12/2020
IV.2.7)

Conditions for opening of tenders

Date:  24/08/2020
Local time:  12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  yes
Estimated timing for further notices to be published:  
Approximately 60 months if the option(s) to extend are not taken
VI.2)

Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used
VI.3)

Additional information

To register for the tender and access the tender documents, Tenderers will need to register via the Complete Tender Management system (CTM), which can be accessed using the following link: https://uk.eu-supply.com/login.asp?B=WCC
To register on CTM, click on the above URL below and follow the instructions 1 and 2:
1) Click on “New supplier registration”
2) Complete the Supplier Registration form.
Please read the further instruction within the tender supplier guidance on the portal and tender documents. If you need any further assistance with registration or have any queries about using CTM, please contact EU Supply as follows:
E-mail: uksupport@eu-supply.com
Telephone: 0800 840 2050 during office hours ONLY (08.00 to 17.00)
VI.4)

Procedures for review

VI.4.1)

Review body

London - High Court
Technology and Construction Court
London
EC4A 1NL
UK
Telephone: +44 2079477156

VI.4.2)

Body responsible for mediation procedures

Service Lead – Legal Services Winchester City Council
City Offices, Colebrook Street
Winchester
SO23 9LJ
UK
Telephone: +44 1962840222