UK

Contract award notice

Information

Published

Date of dispatch of this notice: 24/06/2020

External Reference: 2020-524931

TED Reference: 2020/S 121-298066

Contract award notice

Contract award notice

Results of the procurement procedure

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Police and Crime Commissioner for Warwickshire
n/a
PO Box 4, Woodcote Drive, Leek Wootton
Warwick
CV35 7QB
UK
Contact person: Caroline Plane
Telephone: +44 1926415000
E-mail: caroline.plane@warwickshire.pnn.police.uk
Internet address(es):
Main address: https://www.warwickshire.police.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/86783

I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

OCC Cortex Upgrade
Reference number:  10828
II.1.2)

Main CPV code

30200000  -  Computer equipment and supplies
II.1.3)

Type of contract

Supplies
II.1.4)

Short description

Provision of hardware and associated installation and commissioning services for new Operational Command and Control (OCC) Cortex system.
II.1.6)

Information about lots

This contract is divided into lots: no
II.1.7)

Total value of the procurement

Value excluding VAT:  900000.00  GBP
II.2)

Description

II.2.2)

Additional CPV code(s)

51340000  -  Installation services of line telephony equipment
72100000  -  Hardware consultancy services
II.2.4)

Description of the procurement

Provision of hardware and associated installation and commissioning services for new Operational Command and Control (OCC) Cortex system.
II.2.5)

Award criteria

Criteria below
Price
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
  • The works, supplies or services can be provided only by a particular economic operator for the following reason
    • absence of competition for technical reasons
  • Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the directive
Explanation
In October 2018 West Mercia Police served notice on Warwickshire Police to end the strategic alliance between the two forces. This led to a protracted period of discussion and negotiation before split of the Alliance was confirmed in 2019.
Prior to the Alliance separation, the OCC systems were due to be replaced by a new single system. However following the unexpected termination of the Alliance, a change in the replacement plans meant that the Warwickshire OCC was reliant on core applications that were in a fragile state and required replacing as matter of urgency. Following an in-depth phase of discovery and options analysis in late 2019, an urgent need to complete a migration of the Warwickshire OCC services from a non-compliant shared network to a separate, secure and PSN compliant network by August 31st 2020 was identified.
From a commercial perspective, this was necessary to avoid a circa £1m cost for service management and circuit lease of the existing network contract extension for an additional year.
From an operational perspective, this was necessary to avoid both the risk of losing PSN certification by remaining on a non compliant network post August 31st 2020 and continuation of a fragile, low resilience OCC service post this date.
Following technical discovery, the only viable option was to utilise the incumbent cortex provider (APD). Ensuring access to the specialist knowledge and experience of existing infrastructure and the necessary upgrade and migration activities to meet the deadline of August 31st 2020. As such a direct award was made to APD to deliver the necessary Cortex upgrade.
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

Section V: Award of contract

Contract No: 1

Title: OCC Cortex Upgrade

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

30/03/2020
V.2.2)

Information about tenders

Number of tenders received:  1
Number of tenders received from SMEs:  0
Number of tenders received from tenderers from other EU Member States:  1
Number of tenders received from tenderers from non-EU Member States:  0
Number of tenders received by electronic means:  1
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

APD Communications
Minster Corner
Hull
HU1 1RR
UK

The contractor is an SME : yes
V.2.4)

Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot:  900000.00  GBP
Total value of the contract/lot:  900000.00  GBP

Section VI: Complementary information

VI.4)

Procedures for review

VI.4.1)

Review body

Police and Crime Commissioner for Warwickshire
3 Northgate Street
Warwick
CV34 4SP
UK
Internet address: www.warwickshire.police.uk