OGC

Contract award notice

Information

Published

Date of dispatch of this notice: 24/08/2020

External Reference: 2020-563878

TED Reference: 2020/S 167-406054

Contract award notice

Contract award notice

Results of the procurement procedure

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Croydon Churches Housing Association Limited
6th Floor, Norfolk House, Wellesley Road
Croydon
CR0 1LH
UK
Contact person: Fiona Lowe
Telephone: +44 707339800
E-mail: fiona@echelonconsultancy.co.uk
Internet address(es):
Main address: https://www.ccha.biz/
Address of the buyer profile: https://www.ccha.biz/

I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Housing and community amenities

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Croydon Churches Housing Association Estate Services Contracts
Reference number:  Ech 900-2
II.1.2)

Main CPV code

90910000  -  Cleaning services
II.1.3)

Type of contract

Services
II.1.4)

Short description

Croydon Churches Housing Association sought expressions of interest from suitably skilled and experienced suppliers for the provision of estate services under two Lots: Lot 1 for cleaning and grounds maintenance services; Lot 2 for bulk waste collection. These will each be delivered TPC 2005 (as amended) Contracts for a maximum of 10 years: they will each run for an initial 5-year Term with the option to extend by up to a further 5 years.
CCHA followed a two-stage Restricted procurement procedure in accordance with the Public Contract Regulations 2015 to procure these contracts. Under the first stage of the process prospective bidders were required to complete and submit a Selection Questionnaire. Following evaluation of submitted SQs, CCHA shortlisted bidders to submit full Tenders. Full details of this opportunity and the requirements were included in the procurement documents.
II.1.6)

Information about lots

This contract is divided into lots: yes
II.1.7)

Total value of the procurement

Value excluding VAT:  2767793.73  GBP
II.2)

Description

II.2.1)

Title

Lot 1 - Estate Services
Lot No:  1
II.2.2)

Additional CPV code(s)

77314000  -  Grounds maintenance services
90900000  -  Cleaning and sanitation services
90911000  -  Accommodation, building and window cleaning services
90911100  -  Accommodation cleaning services
90911200  -  Building-cleaning services
77211300  -  Tree-clearing services
77211400  -  Tree-cutting services
77211500  -  Tree-maintenance services
II.2.3)

Place of performance

Main site or place of performance:  
Croydon
II.2.4)

Description of the procurement

This Lot is for the provision of cleaning and grounds maintenance services to CCHA's estates under a 10-year TPC 2005 (as amended). Full details of the opportunity and requirements were set out in the procurement documents.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Quality  /  Weighting:  60
Cost criterion  -  Name:  Cost  /  Weighting:  40
II.2.11)

Information about options

Options: yes
Description of options:
The Contract will run for an initial period of 5 years with the option to extend by up to a further 5 years.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Lot 2 - Bulk waste collection
Lot No:  2
II.2.2)

Additional CPV code(s)

77314000  -  Grounds maintenance services
90900000  -  Cleaning and sanitation services
90911000  -  Accommodation, building and window cleaning services
90911100  -  Accommodation cleaning services
90911200  -  Building-cleaning services
90500000  -  Refuse and waste related services
90511000  -  Refuse collection services
II.2.3)

Place of performance

Main site or place of performance:  
Croydon
II.2.4)

Description of the procurement

This Lot is for the provision of bulk refuse collection services across CCHA's estates under a 10-year TPC 2005 (as amended). Full details of the opportunity and requirements were set out in the procurement documents
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Quality  /  Weighting:  60
Cost criterion  -  Name:  Cost  /  Weighting:  40
II.2.11)

Information about options

Options: yes
Description of options:
The Contract will run for an initial period of 5 years with the option to extend by up to a further 5 years.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Restricted procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 084-200655

Section V: Award of contract

Contract No: 1

Title: Lot 1 - Estate Services

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

24/08/2020
V.2.2)

Information about tenders

Number of tenders received:  5
Number of tenders received from SMEs:  3
Number of tenders received from tenderers from other EU Member States:  0
Number of tenders received from tenderers from non-EU Member States:  0
Number of tenders received by electronic means:  5
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

Chequers Contract Services Ltd
492584312
Units 12-15 Tait Road Industrial Estate
Croydon
CR0 2DP
UK
E-mail: sales@chequerscontracts.co.uk

The contractor is an SME : yes
V.2.4)

Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot:  2540000.00  GBP
Total value of the contract/lot:  2563392.93  GBP

Section V: Award of contract

Contract No: 2

Title: Lot 2 - Bulk waste collection

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

24/08/2020
V.2.2)

Information about tenders

Number of tenders received:  5
Number of tenders received from SMEs:  4
Number of tenders received from tenderers from other EU Member States:  0
Number of tenders received from tenderers from non-EU Member States:  0
Number of tenders received by electronic means:  5
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

Chequers Contract Services Ltd
492584312
Units 12-15 Tait Road Industrial Estate
Croydon
CR0 2DP
UK
E-mail: sales@chequerscontracts.co.uk

The contractor is an SME : yes
V.2.4)

Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot:  170000.00  GBP
Total value of the contract/lot:  204400.80  GBP

Section VI: Complementary information

VI.3)

Additional information

The Contracting Authority reserved the right to cancel the procurement and not to proceed with either Contract at any stage of the procurement process. The Contracting Authority also reserved the right not to award a Contract. Neither the Contracting Authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing and interest or tendering for these Contracts.
VI.4)

Procedures for review

VI.4.1)

Review body

High Court of England and Wales
The Strand
London
WC2A 2LL
UK

VI.4.2)

Body responsible for mediation procedures

Cabinet Office
70 Whitehall
London
SW1A 2AS
UK

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
Croydon Churches Housing Association observed a standstill period following the award of the Contracts in accordance with the Public Contracts Regulations 2015 (as amended).
VI.4.4)

Service from which information about the review procedure may be obtained

Cabinet Office
70 Whitehall
London
SW1A 2AS
UK