Contract award notice

Results of the procurement procedure

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Torbay and South Devon NHS Foundation Trust

EU Supply Portal

Torquay

TQ2 7AA

Contact person: Sue Fankhauser

Telephone: +44 1803653391

E-mail: sue.fankhauser@nhs.net

Internet address(es):

Main address: https://www.torbayandsouthdevon.nhs.uk/

Address of the buyer profile: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=30666&B=NHSSW

I.4)

Type of the contracting authority

Body governed by public law

I.5)

Main activity

Health

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Security, Traffic Management and Enforcement Service

Reference number: TSDFT/E/14/19

II.1.2)

Main CPV code

79710000 - Security services

II.1.3)

Type of contract

Services

II.1.4)

Short description

Light Touch Regulation: CONTRACT AWARD NOTICE
Torbay & South Devon NHS Foundation Trust sought a single Contractor to provide a Healthcare Security, Traffic Management & Enforcement Service for all of the Trust’s locations across Torbay & South Devon. The Contractor must be Security Industry Accreditation SIA & British Parking Association BPA accredited (BPA within one month of contract commencement). All staff will have to be enhanced DBS approved. The contract on offer is scheduled to commence from the 1st April 2020 and will have an initial term of 3 years with a further two, one year extensions at the discretion of the Trust. The Trust will be following the Light Touch Regime for this opportunity and Contractors must meet the minimum accreditation(s) to be considered. Full details are within the Selection Questionnaire and Invitation to tender document.

II.1.6)

Information about lots

This contract is divided into lots: no

II.1.7)

Total value of the procurement

Value excluding VAT: 100.00 GBP

II.2)

Description

II.2.2)

Additional CPV code(s)

98351000 - Car park management services

II.2.3)

Place of performance

Main site or place of performance:

TORBAY & SOUTH DEVON

II.2.4)

Description of the procurement

CONTRACT AWARD NOTICE - LIGHT TOUCH REGULATIONS
Torbay and South Devon NHS Foundation Trust requires a single Contractor to provide a Healthcare Security, Traffic Management and Enforcement Service for all of the Trust’s locations across Torbay and South Devon.
The Contractor must be Security Industry Accreditation (SIA) & British Parking Association BPA accredited (as a minimum successful Contractor has to be BPA within one month of contract commencement). All staff will have to be enhanced DBS approved.
The contract on offer is scheduled to commence from the 1st April 2020 and will have an initial term of 3 years with a further two, one year extensions at the discretion of the Trust.
The Trust will be following the Light Touch Regime for this opportunity and Contractors must meet the minimum accreditations (as detailed above) to be considered. Full details are within the Selection Questionnaire and Invitation to tender document.
Core service requirements (Healthcare Security) are the following (but not limited to):
• maintaining a secure environment within the Trusts Sites;
• responding to security incidents within the Trusts Sites ; and
• additional specified duties as set out in the Scope of Service (specification).
• shall be provided 24 hours per day, 365(6) days per year.
• shall apply to all areas of the Torbay and South Devon NHS Foundation sites though primarily Torbay Hospital and its surrounding sites.
2 x Multifunctional Healthcare Security officer trained in a variety of specified skills per shift with the service operating 24 hours per day and 7 days per week, 1 supervisor week day working/relief shifts and 1 dedicated relief week to cover absence due to leave, sickness or training.
The uniform has to be sympathetic to working in a healthcare setting and interacting with patients that are in distress while providing the appropriate protection of staff.
Provision of a patrol vehicle for the transportation of officers and equipment (with capacity of transporting up to 4/5 people) around the main Acute site and outlying premises across Torbay & South Devon.
Core service requirements (Traffic Management & Enforcement Services) are the following (but not limited to):
• ensuring the free flow of traffic;
• management of all car parking spaces on Trusts Acute and Community sites;
• the application of parking charge notices;
• to provide a cash collection service from all pay stations & pay and display machines on the Trusts acute and community sites;
• to undertake daily patrols of sites reviewing site safety and report to the Site Services department for remedial repairs;
• to support security duties when required:
• to provide first line maintenance to all parking systems including barriers, terminals, pay stations and pay and display equipment to ensure in working order at all times
The traffic management and Enforcement service is to be provided 7 days per week, providing two officers per day on a rota system one covering the acute site and one covering the community. Hours will be 8am to 6pm Monday to Friday for the acute site and a shorter working day when on the community shift pattern. A cover of 6 hours per day, 9am to 3pm will be required on Saturdays, Sundays and bank holidays.(excluding Christmas Day, Boxing Day and New Year’s Day).
The Trust reserves the right to take or not to take optional or additional security services at the award of the contract or throughout its term as well as increase or decrease the security requirements throughout the term of the contract with the successful Contractor(s).

II.2.5)

Award criteria

Criteria below

Quality criterion - Name: Quality / Weighting: 50%

Cost criterion - Name: VFM / Weighting: 50%

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

All communication via this EU Supply Portal
2 x 1 year extension options

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Restricted procedure

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no

IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 213-524137

Section V: Award of contract

Contract No: 1

Title: Security, Traffic Management and Enforcement Service

A contract/lot is awarded: yes

V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

01/04/2020

V.2.2)

Information about tenders

Number of tenders received: 2

Number of tenders received from SMEs: 2

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 2

The contract has been awarded to a group of economic operators : no

V.2.3)

Name and address of the contractor

MIG Security & Events Ltd T/A MBSS

Marsh Gatehouse, Alphinbrook Road

Exeter

EX2 8TH

Telephone: +44 1392276234

The contractor is an SME : yes

V.2.4)

Information on value of the contract/lot (excluding VAT)

Lowest offer: 1.00 GBP / Highest offer: 2.00 GBP taken into consideration

Section VI: Complementary information

VI.3)

Additional information

CONTRACT AWARD NOTICE - LIGHT TOUCH REGULATION

VI.4)

Procedures for review

VI.4.1)

Review body

Torbay and South Devon NHS Foundation Trust

Lawes Bridge

Torquay

TQ27AA

Telephone: +44 1803653365

VI.4.2)

Body responsible for mediation procedures

as above

VI.4.4)

Service from which information about the review procedure may be obtained

as above

Torquay

Contract award notice

Information