Contract award notice

Information

Published

Date of dispatch of this notice: 20/03/2020

External Reference: 2020-584119

TED Reference: 2020/S 059-142763

Contract award notice

Contract award notice

Results of the procurement procedure

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

London Fire Commissioner
N/A
169 Union Street
London
SE1 0LL
UK
Contact person: Robert Fisher
Telephone: +44 5551200
Internet address(es):
I.4)

Type of the contracting authority

Regional or local agency/office
I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Performance and Administration Management System
Reference number:  PROC/5926/19
II.1.2)

Main CPV code

48000000  -  Software package and information systems
II.1.3)

Type of contract

Services
II.1.4)

Short description

The Commissioner requires an integrated performance management system for managing planning, risk, business continuity and programme / project information. The main objectives are:
To have a one stop solution that efficiently draws together a comprehensive picture of the organisations performance against key outcomes. A system that can be developed, that will enable managers to access, update and draw information relevant to their team/ department.
A system that provides managers with a more streamlined, sophisticated analysis of their areas of performance with enhanced features in terms of how the data is presented. The contract is for an initial 5 year term with the option to extend for a further 36 months in aggregate.
II.1.6)

Information about lots

This contract is divided into lots: no
II.1.7)

Total value of the procurement

Value excluding VAT:  250000.00  GBP
II.2)

Description

II.2.2)

Additional CPV code(s)

48219300  -  Administration software package
II.2.4)

Description of the procurement

The Commissioner requires an integrated performance management system for managing planning, risk, business continuity and programme / project information. The main objectives are:
To have a one stop solution that efficiently draws together a comprehensive picture of the organisations performance against key outcomes. A system that can be developed, that will enable managers to access, update and draw information relevant to their team/ department.
A system that provides managers with a more streamlined, sophisticated analysis of their areas of performance with enhanced features in terms of how the data is presented. The contract is for an initial 5 year term with the option to extend for a further 36 months in aggregate.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Functionality  /  Weighting:  20%
Quality criterion  -  Name:  Compatibility  /  Weighting:  10%
Quality criterion  -  Name:  Implementation, deliverables and exit plan  /  Weighting:  7%
Quality criterion  -  Name:  Training and marketing requirements  /  Weighting:  5%
Quality criterion  -  Name:  Testing plan  /  Weighting:  5%
Quality criterion  -  Name:  System availability, responsiveness and maintenance  /  Weighting:  5%
Quality criterion  -  Name:  Payment profile, contractual compliance  /  Weighting:  3%
Quality criterion  -  Name:  Social Value  /  Weighting:  5%
Quality criterion  -  Name:  System Presentation  /  Weighting:  5%
Cost criterion  -  Name:  Total price of the solution  /  Weighting:  20%
Cost criterion  -  Name:  Reduced end user License option  /  Weighting:  4%
Cost criterion  -  Name:  Enterprise license option  /  Weighting:  8%
Cost criterion  -  Name:  Additonal Costs  /  Weighting:  3%
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Restricted procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 075-178531

Section V: Award of contract

Contract No: 1

Title: Performance and Administration Management System

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

13/03/2020
V.2.2)

Information about tenders

Number of tenders received:  5
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

InPhase Limited
03019187
Stoke Poges, Slough
UK

The contractor is an SME : yes
V.2.4)

Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot:  250000.00  GBP
Total value of the contract/lot:  250000.00  GBP

Section VI: Complementary information

VI.4)

Procedures for review

VI.4.1)

Review body

Royal Courts of Justice
Strand
London
WC2A 2LL
UK