UK

Voluntary Ex Ante Transparency Notice

Information

Published

Date of dispatch of this notice: 17/01/2020

External Reference: 2020-597778

TED Reference: 2020/S 014-028313

Voluntary Ex Ante Transparency Notice

Voluntary ex ante transparency notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority/entity

I.1)

Name and addresses

The Police and Crime Commissioner for South Yorkshire
n/a
South Yorkshire Police HQ
Sheffield, South Yorkshire, S9 2EH
Carbrook House, 5 Ca
UK
Contact person: Carole Carrigan
Telephone: +44 7824083793
E-mail: carole.carrigan@southyorks.pnn.police.uk
Internet address(es):
Main address: www.eu-supply.com

I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

ORACLE FUSION LICENCE UPGRADE
Reference number:  2045-2019
II.1.2)

Main CPV code

72000000  -  IT services: consulting, software development, Internet and support
II.1.3)

Type of contract

Supplies
II.1.4)

Short description

Oracle Fusion Licence Upgrade
II.1.6)

Information about lots

This contract is divided into lots: no
II.1.7)

Total value of the procurement

Value excluding VAT:  1438927.00  GBP
II.2)

Description

II.2.2)

Additional CPV code(s)

72000000  -  IT services: consulting, software development, Internet and support
II.2.3)

Place of performance

Main site or place of performance:  
Sheffield, South Yorkshire, S9 2EH
II.2.4)

Description of the procurement

Oracle Fusion Licence Upgrade
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
  • The procurement falls outside the scope of application of the directive
Explanation
The Force currently use Oracle e-Business Suite for core processes of the Finance and HR Functions, including Payroll. The current versions of Oracle being utilised are now due for upgrade and Oracle have confirmed will go out of support.
An upgrade to v12 brings no additional functional benefits and the only purpose of the upgrade would be to maintain support.
A decision has been taken internally that a move to Oracle Fusion (Cloud) is the preferred option as this would deliver the greatest benefits to the Force and offers the greatest scope for future development and a long term solution.
In order to do this the Oracle licencing needs to be upgraded to Fusion Cloud.
The cost of moving to a new system in its entirety is cost prohibitive to the force and this supports the decision to upgrade to fusion cloud.
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

Section V: Award of contract/concession

V.2)

Award of contract/concession

V.2.1)

Date of conclusion of the contract/concession award decision

17/01/2020
V.2.2)

Information about tenders

The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor/concessionaire

Oracle
1782505
Berkshire
RG6 1RA
UK

The contractor/concessionaire will be an SME : no
V.2.4)

Information on value of the contract/lot/concession (excluding VAT)

Total value of the contract/lot/concession:  1438927.00  GBP

Section VI: Complementary information

VI.4)

Procedures for review

VI.4.1)

Review body

The High Court of England and Wales
7 Rools Buildings, Fetter Lane
London
EC4A 1NL
UK
Internet address: http://www.judiciary.gov.uk

VI.4.2)

Body responsible for mediation procedures

The High Court of England and Wales
LONDON
EC4A 1NL
UK

VI.4.4)

Service from which information about the review procedure may be obtained

The High Court of England and Wales
London
UK