UK

Social and other specific services – public contracts - Call for competition

Information

Published

Date of dispatch of this notice: 22/01/2020

Expire date: 17/02/2020

External Reference: 2020-558457

TED Reference: 2020/S 017-037812

Social and other specific services – public contracts - Call for competition

Social and other specific services – public contracts

Prior information notice - This notice is a call for competition

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

7 Forces Procurement
Police Headquarters, Martlesham Heath
Ipswich
IP5 3QS
UK
Contact person: Graham Colledge
Telephone: +44 01474366650
E-mail: graham.colledge@kent.police.uk
Internet address(es):
Main address: http://www.suffolk.police.uk

The Office of the Police and Crime Commissioner for Suffolk
Police Headquarters, Portal Avenue
Ipswich
IP5 3QS
UK
Contact person: Graham Colledge
Telephone: +44 1622777680
E-mail: graham.colledge@kent.police.uk
Internet address(es):
Main address: http://www.suffolk.police.uk

The Office of the Police and Crime Commissioner for Norfolk
Norfolk Constabulary, Operations and Communications Centre, Jubilee House, Falconers Chase
Wymondham
NR18 0WW
UK
Contact person: Graham Colledge
Telephone: +44 1622777680
E-mail: graham.colledge@kent.police.uk
Internet address(es):
Main address: http://www.norfolk.police.uk

The Office of the Police and Crime Commissioner for Bedfordshire
Bedfordshire Police Headquarters, Woburn Road, Kempston
Bedford
MK43 9AX
UK
Contact person: Graham Colledge
Telephone: +44 1622777680
E-mail: graham.colledge@kent.police.uk
Internet address(es):
Main address: http://www.bedfordshire.police.uk

The Office for the Police and Crime Commissioner for Hertfordshire
Hertfordshire Constabulary Headquarters, Stanborough Road
Welwyn Garden City
AL8 6XF
UK
Contact person: Graham Colledge
Telephone: +44 1622777680
E-mail: graham.colledge@kent.police.uk
Internet address(es):
Main address: http://www.herts.police.uk

The Office for the Police and Crime Commissioner for Cambridgeshire
Cambridgeshire Constabulary Headquarters, Hinchingbrooke Park
Huntingdon
PE29 6NP
UK
Contact person: Graham Colledge
Telephone: +44 1622777680
E-mail: graham.colledge@kent.police.uk
Internet address(es):
Main address: http://www.cambs.police.uk

The Office for the Police, Fire and Crime Commissioner for Essex
Kelvedon Park, London Road, Rivenhall
Witham
CM8 3HB
UK
Contact person: Graham Colledge
Telephone: +44 1622777680
E-mail: graham.colledge@kent.police.uk
Internet address(es):
Main address: http://www.essex.police.uk

The Office for the Police and Crime Commissoner for Kent
Kent Police Headquarters, Sutton Road
Maidstone
ME15 9BZ
UK
Contact person: Graham Colledge
Telephone: +44 1622777680
E-mail: graham.colledge@kent.police.uk
Internet address(es):
Main address: http://www.kent.police.uk

I.2)

Joint procurement

The contract involves joint procurement
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=31748&B=BLUELIGHT
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=31748&B=BLUELIGHT
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Forensic Case Management System (1)
Reference number:  7F/2020/0026
II.1.2)

Main CPV code

75241100  -  Police services
II.1.3)

Type of contract

Services
II.1.4)

Short description

An integrated workflow management system that will streamline the processing of exhibits taken from crime scenes and/ or submitted to Forensic Service Departments. The Solution will manage forensic investigations, crime scenes and the processing of forensic exhibits through internal or external forensic processes. The aim of this requirement is to provide the 7 Forces with a modern, scalable, future proof and fit for purpose cloud based IT solution that streamlines the forensic case management workflows while providing a cost saving investment, a faster more efficient service, and a comprehensive and customisable management reporting function.
II.1.5)

Estimated total value

Value excluding VAT: 10000000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

48100000  -  Industry specific software package
48311000  -  Document management software package
48612000  -  Database-management system
75241100  -  Police services
II.2.3)

Place of performance

Main site or place of performance:  
The Services are to be provided in the 7 Force areas: Suffolk, Norfolk, Bedfordshire, Hertfordshire, Cambridgeshire, Essex and Kent
II.2.4)

Description of the procurement

An integrated workflow management system that will streamline the processing of exhibits taken from crime scenes and/ or submitted to Forensic Service Departments. The Solution will manage forensic investigations, crime scenes and the processing of forensic exhibits through internal or external forensic processes. The aim of this requirement is to provide the 7 Forces with a modern, scalable, future proof and fit for purpose cloud based IT solution that streamlines the forensic case management workflows while providing a cost saving investment, a faster more efficient service, and a comprehensive and customisable management reporting function.
II.2.6)

Estimated value

Value excluding VAT: 10000000.00  GBP
II.2.7)

Duration of the contract or the framework agreement

Duration in months: 60
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

This was subject to a Prior Information Notice - 2019/S 188-457366

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.4)

Objective rules and criteria for participation

List and brief description of rules and criteria: Please refer to the Selection Questionnaire document for Minimum Requirement Details.
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.11)

Main features of the award procedure

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated.
The Contracting Authorities reserve the right to award the contract on the basis of the initial tenders only, without conducting negotiations.
The Contract will be awarded on the basis of MEAT (Most Economically Advantageous Tender).
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 188-457366
IV.2.2)

Time limit for receipt of tenders or requests to participate / Time limit for receipt of expressions of interest

Date:  17/02/2020
Local time:  10:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English

Section VI: Complementary information

VI.2)

Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4)

Procedures for review

VI.4.1)

Review body

The High Court
The Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000

VI.4.2)

Body responsible for mediation procedures

PDRS
BiP Solutions, Medius 60, Pacific Way
Glasgow
G51 1DZ
UK
Telephone: +44 8452707055

VI.4.4)

Service from which information about the review procedure may be obtained

Procurement Sevices
North Kent Police Station, Thames Way, Northfleet
Gravesend
DA11 8BD
UK
E-mail: graham.colledge@kent.police.uk