UK

Contract award notice

Information

Published

Date of dispatch of this notice: 06/03/2020

External Reference: 2020-566006

TED Reference: 2020/S 049-117558

Contract award notice

Contract award notice

Results of the procurement procedure

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

The Office of the Police and Crime Commissioner for Suffolk
N/A
Police Headquarters, Portal Avenue
Ipswich, IP5 3QS
Martlesham Heath
UK
Contact person: Aleksandra Wolek
Telephone: +44 02074054600
E-mail: awolek@sharpepritchard.co.uk
Internet address(es):
Main address: http://www.suffolk.police.uk

Police and Crime Commissioner for Norfolk
N/A
Jubilee House Falconers Chase, Wymondham
Norfolk
NR18 0WW
UK
Contact person: Aleksandra Wolek
Telephone: +44 02074054600
E-mail: awolek@sharpepritchard.co.uk
Internet address(es):
Main address: https://www.norfolk-pcc.gov.uk

I.2)

Joint procurement

The contract involves joint procurement
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Police Digital Interview Recording
II.1.2)

Main CPV code

33120000  -  Recording systems and exploration devices
II.1.3)

Type of contract

Services
II.1.4)

Short description

The Contracting Authority is seeking to procure digital interview recording equipment and supporting services for the relevant police stations. The solution should not be bespoke and should be capable of supplementing with easily available hardware and devices.
II.1.6)

Information about lots

This contract is divided into lots: no
II.1.7)

Total value of the procurement

Value excluding VAT:  150000.00  GBP
II.2)

Description

II.2.2)

Additional CPV code(s)

32330000  -  Apparatus for sound, video-recording and reproduction
32333000  -  Video recording or reproducing apparatus
32333100  -  Video recorders
32353000  -  Sound recordings
50343000  -  Repair and maintenance services of video equipment
II.2.3)

Place of performance

Main site or place of performance:  
Norfolk and Suffolk
II.2.4)

Description of the procurement

This procurement exercise was for a provider of a Digital Interview Recording solution (the “DIR Solution”). The DIR Solution includes the hardware and the supporting services for the relevant police stations. The DIR Solution was procured by the Police and Crime Commissioner for Suffolk on behalf of itself and the Police and Crime Commissioner for Norfolk (together, the “Participating Authorities”). The Police and Crime Commissioner for Suffolk is the lead contracting authority and will be the signatory to any contract awarded at the conclusion of this procurement process. The approximate total value of the DIR Solution for the maximum period of 5 years across for both Participating Authorities is £150,000. The exact value has not been included for commercially sensitive reasons. The purpose of the DIR Solution is to deliver an interview solution that allows for future expansion and makes use of interoperability with current systems where processes benefit. The specific scope of this project is detailed in the Specification (contained in Volume 2 of the tender pack).
II.2.5)

Award criteria

Criteria below
Price
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

The Authority is procuring the Services on behalf of itself and the Police and Crime Commissioner for Norfolk (“Norfolk”) together the “Participating Authorities”. The Authority is the lead contracting authority and will be the signatory to any Contract which is awarded at the conclusion of this procurement process.

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 197-478774

Section V: Award of contract

Contract No: 1

Title: Police Digital Interview Recording

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

19/12/2019
V.2.2)

Information about tenders

Number of tenders received:  3
Number of tenders received from SMEs:  2
Number of tenders received from tenderers from other EU Member States:  0
Number of tenders received from tenderers from non-EU Member States:  0
Number of tenders received by electronic means:  3
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

AV Niche (Recording Systems) Limited
667852093
5 Heron Court, Cranes Farm Road
Basildon
SS14 3DF
UK
E-mail: enquiries@avniche.co.uk

The contractor is an SME : yes
V.2.4)

Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot:  150000.00  GBP
Total value of the contract/lot:  150000.00  GBP

Section VI: Complementary information

VI.4)

Procedures for review

VI.4.1)

Review body

The High Court
The Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000

VI.4.2)

Body responsible for mediation procedures

PDRS
BiP Solutions, Medius 60, Pacific Way
Glasgow
G51 1DZ
UK
Telephone: +44 8452707055

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
The Contracting Authority will incorporate a minimum standstill period of ten (10) calendar days at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contracts to be awarded under this procurement are entered into. If an appeal regarding the award of the contracts has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.4)

Service from which information about the review procedure may be obtained

High Court
The Royal Courts of Justice, Strand
London
WC2A 2LL
UK