UK

Contract notice

Information

Published

Date of dispatch of this notice: 09/10/2019

Expire date: 14/11/2019

External Reference: 2019-584444

TED Reference: 2019/S 197-478774

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

The Office of the Police and Crime Commissioner for Suffolk
N/A
Police Headquarters, Portal Avenue
Ipswich, IP5 3QS
Martlesham Heath
UK
Contact person: Aleksandra Wolek
Telephone: +44 02074054600
E-mail: awolek@sharpepritchard.co.uk
Internet address(es):
Main address: http://www.suffolk.police.uk

Police and Crime Commissioner for Norfolk
N/A
Jubilee House Falconers Chase, Wymondham
Norfolk
NR18 0WW
UK
Contact person: Aleksandra Wolek
Telephone: +44 02074054600
E-mail: awolek@sharpepritchard.co.uk
Internet address(es):
Main address: https://www.norfolk-pcc.gov.uk

I.2)

Joint procurement

The contract involves joint procurement
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=30306&B=BLUELIGHT
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=30306&B=BLUELIGHT
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Police Digital Interview Recording
II.1.2)

Main CPV code

33120000  -  Recording systems and exploration devices
II.1.3)

Type of contract

Services
II.1.4)

Short description

The Contracting Authority is seeking to procure digital interview recording equipment and supporting services for the relevant police stations. The solution should not be bespoke and should be capable of supplementing with easily available hardware and devices.
II.1.5)

Estimated total value

Value excluding VAT: 250000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

32330000  -  Apparatus for sound, video-recording and reproduction
32333000  -  Video recording or reproducing apparatus
32333100  -  Video recorders
32353000  -  Sound recordings
50343000  -  Repair and maintenance services of video equipment
II.2.3)

Place of performance

Main site or place of performance:  
Norfolk and Suffolk
II.2.4)

Description of the procurement

This procurement exercise is seeking to appoint a provider of a Digital Interview Recording solution (the “DIR Solution”). The DIR Solution shall include the hardware and the supporting services for the relevant police stations. The solution should not be bespoke and should be capable of supplementing with easily available hardware and devices. The DIR Solution is procured by the Police and Crime Commissioner for Suffolk on behalf of itself and the Police and Crime Commissioner for Norfolk (together, the “Participating Authorities”). The DIR Solution shall be available to both Participating Authorities. The Police and Crime Commissioner for Suffolk is the lead contracting authority and will be the signatory to any contract awarded at the conclusion of this procurement process. The approximate total value of the DIR Solution for the maximum period of 5 years across for both Participating Authorities is £250,000. The purpose of the DIR Solution is to deliver an interview solution that allows for future expansion and makes use of interoperability with current systems where processes benefit. The specific scope of this project is detailed in the Specification (contained in Volume 2 of the tender pack).
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 250000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

The Authority is procuring the Services on behalf of itself and the Police and Crime Commissioner for Norfolk (“Norfolk”) together the “Participating Authorities”. The Authority is the lead contracting authority and will be the signatory to any Contract which is awarded at the conclusion of this procurement process.

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  Criteria as stated in the procurement documents
III.1.2)

Economic and financial standing

List and brief description of selection criteria:  
Criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

List and brief description of selection criteria:  
Criteria as stated in the procurement documents
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  13/11/2019
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until:  04/05/2020
IV.2.7)

Conditions for opening of tenders

Date:  13/11/2019
Local time:  12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.2)

Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used
VI.3)

Additional information

1. To express an interest and to receive information about this procurement economic
operators must register on the e-tendering system: EU Supply portal - https://uk.ensupply.
com.
2. The tender pack is accessible via the Portal.
3. Economic operators are requested to submit any queries in relation to this project via the
Portal.
4. All applicants are solely responsible for their costs and expenses in relation to this
procurement.
5. The Contracting Authority reserves the right to suspend or abort the procurement at any
time prior to award
VI.4)

Procedures for review

VI.4.1)

Review body

The High Court
The Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000

VI.4.2)

Body responsible for mediation procedures

PDRS
BiP Solutions, Medius 60, Pacific Way
Glasgow
G51 1DZ
UK
Telephone: +44 8452707055

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
The Contracting Authority will incorporate a minimum standstill period of ten (10) calendar days at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contracts to be awarded under this procurement are entered into. If an appeal regarding the award of the contracts has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.4)

Service from which information about the review procedure may be obtained

High Court
The Royal Courts of Justice, Strand
London
WC2A 2LL
UK