II.1)
Scope of the procurement
The Provision of Digital Interview Recording
33120000
-
Recording systems and exploration devices
Services
II.1.4)
Short description
The Authority is seeking to establish a framework for the provision of a digital interview recording solution for police stations and other locations. The solution includes the software, associated equipment including cameras, microphones and recording devices, and storage facilities for recordings undertaken. The solution should not be bespoke and should be capable of supplementing with easily available hardware and devices.
II.1.5)
Estimated total value
Value excluding VAT: 9000000.00
GBP
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2.2)
Additional CPV code(s)
32330000
-
Apparatus for sound, video-recording and reproduction
32333000
-
Video recording or reproducing apparatus
32353000
-
Sound recordings
48517000
-
IT software package
II.2.3)
Place of performance
Main site or place of performance:
The procurement is for a framework the services may be provided in any of the above areas depending on any call offs under the framework
II.2.4)
Description of the procurement
The procurement is seeking to appoint a single provider to a framework. The framework is for the provision of a Digital Interview Recording (DIR) solution. The solution shall include both the hardware and the software
elements of the solution and storage facilities. The framework shall be available to the participating authorities as listed below:
Bedfordshire Constabulary Cambridgeshire Constabulary Essex Constabulary
Kent Constabulary Hertfordshire Constabulary Norfolk Constabulary Suffolk Constabulary
The Participating Authorities may purchase a DIR solution through the Framework however there is no guarantee or warranty that any orders will be placed through the framework.
The total value of the solution for the maximum five period of the call off contracts across all seven forces is approximately £3.5m to £9m.
The purpose of the DIR Solution is to deliver an interview and storage solution that allows for future expansion and makes use of interoperability with current systems where processes benefit. The DIR Solution will provide a model that reduces the cost of the interview function and creates lean processes in respect of initial interview, user access, media sharing, media storage and appropriate deletion.
The specific scope of this project is to provide fixed and mobile interviewing to achieve the following aims:
1. To optimise the systems, structure and delivery of the interview and storage function across the policing arena which includes suspect interviews, in and out of custody, witness and victim interview (ABE) and mobile interviewing.
2. To create and maintain streamlined and secure processes in all areas of the workstream and to introduce automation where possible. This will include:
Creation of Audio/Audio Video interview at the user end point.
Remote monitoring and viewing of interviews.
Upload of the interview from fixed and agile locations.
Access to the interview from the Central Repository.
Secure sharing of the interview.
MOPI classification and subsequent deletion.
Price is not the only award criterion and all criteria are stated only in the procurement documents
Value excluding VAT: 9000000.00
GBP
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
no
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
The Framework Agreement shall be for four years. Any Call Off Contract shall be for a maximum duration of 3 years with a potential for up to 2 twelve month extensions.