Wealden District Council

Council Office, Vicarage Lane

Hailsham

BN27 2AX

UK

Contact person: Fiona Lowe

Telephone: +44 7903788645

E-mail: fiona@echelonconsultancy.co.uk

Main address: http://www.wealden.gov.uk/

Address of the buyer profile: http://www.wealden.gov.uk/

The procurement documents are available for unrestricted and full direct access, free of charge, at:  

Additional information can be obtained from

the abovementioned address:  

Tenders or requests to participate must be submitted

electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=29465&B=ECHELON

Tenders or requests to participate must be submitted

to the abovementioned address

Regional or local authority

General public services

Wealden District Council Asset Management Contracts

Reference number:  Ech 907

Wealden District Council is seeking expressions of interest from suitably skilled and experienced Service Providers for the delivery of a range of asset management works under 4 contracts: Lot 1 - responsive repairs, void and capital works; Lot 2 - electrical works; Lot 3 - domestic heating works; Lot 4 - commercial heating and mechanical works. The TPC 2005 (as amended) contracts will be for a maximum term of 15 years, commencing in phases between 1 October 2020 and November 2021. An overarching Strategic Alliance Agreement between all parties will cover areas of joint responsibility including ICT and contact centre arrangements. Wealden DC is following a Competitive Dialogue procedure in accordance with the Public Contracts Regulations 2015. Providers can bid for one Lot only. Following evaluation of SQs, Wealden anticipates shortlisting 3 bidders per Lot to be invited to participate in the second stage of the process. Full details are in the procurement documents.

Tenders may be submitted for  one lot only

Maximum number of lots that may be awarded to one tenderer:  1

Lot 1 - Responsive repairs, void and capital works

Lot No:  1

Main site or place of performance:  

Delivery of responsive repairs, void and capital works across Wealden DC's property portfolio. Responsive repairs and voids will be delivered via a PPP/PPV model Capital works will be delivered via a blend of archetype, SOR and quotation based pricing.
The TPC 2005 (as amended) contract will run for a maximum term of 15 years. An overarching Strategic Alliance Agreement, to which the other three Service Providers and Wealden DC will be party, will set out requirements in respect of areas for which the Service Providers will be jointly responsible, including ICT, contact centre/call handling arrangements, the delivery of social value and supply chain arrangements.
Wealden DC is following a three-stage Competitive Dialogue procedure in accordance with the Public Contracts Regulations 2015. This is to enable dialogue between Wealden DC and prospective Service Providers on service delivery requirements and the joint areas of responsibility including the ICT solution.
Under the first stage of the process, prospective Service Providers are required to complete a Selection Questionnaire and its related appendices. Following evaluation of submitted SQs, Wealden DC anticipates shortlisting 3 bidders per Lot to be Invited to Submit Detailed Solutions under the second stage of the process. Bidders are permitted to bid for one Lot only.
Full details are in the procurement documents.

This contract is subject to renewal: no

Objective criteria for choosing the limited number of candidates:

Description of options:

The provisions under the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply.

Lot 2 - Electrical works

Lot No:  2

Main site or place of performance:  

Delivery of electrical repairs, servicing and planned works across Wealden DC's property portfolio. Works will be delivered via a blend of annual rates, SOR and archetype pricing.
The TPC 2005 (as amended) contract will run for a maximum term of 15 years. An overarching Strategic Alliance Agreement, to which the other three Service Providers and Wealden DC will be party, will set out requirements in respect of areas for which the Service Providers will be jointly responsible, including ICT, contact centre/call handling arrangements, the delivery of social value and supply chain arrangements.
Wealden DC is following a three-stage Competitive Dialogue procedure in accordance with the Public Contracts Regulations 2015. This is to enable dialogue between Wealden DC and prospective Service Providers on service delivery requirements and the joint areas of responsibility including the ICT solution.
Under the first stage of the process, prospective Service Providers are required to complete a Selection Questionnaire and its related appendices. Following evaluation of submitted SQs, Wealden DC anticipates shortlisting 3 bidders per Lot to be Invited to Submit Detailed Solutions under the second stage of the process. Bidders are permitted to bid for one Lot only.
Full details are in the procurement documents.

This contract is subject to renewal: no

Objective criteria for choosing the limited number of candidates:

Description of options:

The provisions under the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply.

Lot 3 - Domestic heating works

Lot No:  3

Main site or place of performance:  

Delivery of domestic heating servicing, repair and installation works across Wealden DC's property portfolio, under a 4* model.
The TPC 2005 (as amended) contract will run for a maximum term of 15 years. An overarching Strategic Alliance Agreement, to which the other three Service Providers and Wealden DC will be party, will set out requirements in respect of areas for which the Service Providers will be jointly responsible, including ICT, contact centre/call handling arrangements, the delivery of social value and supply chain arrangements.
Wealden DC is following a three-stage Competitive Dialogue procedure in accordance with the Public Contracts Regulations 2015. This is to enable dialogue between Wealden DC and prospective Service Providers on service delivery requirements and the joint areas of responsibility including the ICT solution.
Under the first stage of the process, prospective Service Providers are required to complete a Selection Questionnaire and its related appendices. Following evaluation of submitted SQs, Wealden DC anticipates shortlisting 3 bidders per Lot to be Invited to Submit Detailed Solutions under the second stage of the process. Bidders are permitted to bid for one Lot only.
Full details are in the procurement documents.

This contract is subject to renewal: no

Objective criteria for choosing the limited number of candidates:

Description of options:

The provisions under the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply.

Lot 4 - Commercial heating and electrical works

Lot No:  4

Main site or place of performance:  

Delivery of commercial heating and mechanical servicing, repair and installation works across Wealden DC's property portfolio. Works will be delivered via a combination of annual cost, SOR and quotation based pricing.
The TPC 2005 (as amended) contract will run for a maximum term of 15 years. An overarching Strategic Alliance Agreement, to which the other three Service Providers and Wealden DC will be party, will set out requirements in respect of areas for which the Service Providers will be jointly responsible, including ICT, contact centre/call handling arrangements, the delivery of social value and supply chain arrangements.
Wealden DC is following a three-stage Competitive Dialogue procedure in accordance with the Public Contracts Regulations 2015. This is to enable dialogue between Wealden DC and prospective Service Providers on service delivery requirements and the joint areas of responsibility including the ICT solution.
Under the first stage of the process, prospective Service Providers are required to complete a Selection Questionnaire and its related appendices. Following evaluation of submitted SQs, Wealden DC anticipates shortlisting 3 bidders per Lot to be Invited to Submit Detailed Solutions under the second stage of the process. Bidders are permitted to bid for one Lot only.
Full details are in the procurement documents.

This contract is subject to renewal: no

Objective criteria for choosing the limited number of candidates:

Description of options:

The provisions under the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply.

List and brief description of conditions:  As set out in the procurement documents.

Selection criteria as stated in the procurement documents

Selection criteria as stated in the procurement documents

Date:  30/08/2019

Local time:  12:00

Duration in months : 24  (from the date stated for receipt of tender)

The Contracting Authority reserves the right to cancel the procurement and not to proceed with the long term contract at any stage of the procurement process. The Contracting Authority also reserves the right not to award a contract. Neither the Contracting Authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing and interest or tendering for this contract.

High Court of England and Wales

The Strand

London

WC2A 2LL

UK

Cabinet Office

70 Whitehall

L

SW1A 2AS

UK

Wealden District Council will observe a standstill period following the award of the Contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015 (as amended).