II.1)
Scope of the procurement
Device Procurement
Reference number:
UOE/2019/020/PF
30200000
-
Computer equipment and supplies
Supplies
II.1.4)
Short description
The University is looking for a partner to supply desktop computers, notebook computers, hybrids, monitors and peripherals, though there may be scope to supply further items such as tablets, VR and emerging technology in the future. There will be the need for a number of close to the box services wrapped into the offering.
The agreement will be concentrated on a core list of items, ‘base models’, but there will be a consistent need for ‘advanced’ or bespoke/build to order specifications to meet the needs of the various customers.
The whole service element is absolutely critical in ensuring that the internal owners of this agreement, Exeter IT, are able to meet their own stringent SLAs both from a quality perspective as well as time and accuracy.
The University is looking to extract value for money from this agreement. One key method will to be purchase the hardware with the minimum warranty possible (i.e. 12 months) where the savings are expected to be passed on to the customer.
II.1.5)
Estimated total value
Value excluding VAT: 20000000.00
GBP
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2.2)
Additional CPV code(s)
30210000
-
Data-processing machines (hardware)
30213000
-
Personal computers
30213100
-
Portable computers
30213200
-
Tablet computer
30213300
-
Desktop computer
30214000
-
Workstations
30230000
-
Computer-related equipment
30231000
-
Computer screens and consoles
30236000
-
Miscellaneous computer equipment
30237000
-
Parts, accessories and supplies for computers
30237200
-
Computer accessories
30237300
-
Computer supplies
30237410
-
Computer mouse
30237460
-
Computer keyboards
II.2.4)
Description of the procurement
The University is looking for a partner to supply predominantly desktop computers, notebook computers, hybrids, monitors and peripherals, though there may be scope to supply further items such as tablets, VR and emerging technology in the future. There will be the need for a number of close to the box services wrapped into the offering.
UoE's Requirements
(a) The main supply agreement will be concentrated on a core list of items, ‘base models’, but there will be a consistent need for ‘advanced’ or bespoke/build to order specifications to meet the needs of the various customers.
(b) The whole service element is absolutely critical in ensuring that the internal owners of this agreement, Exeter IT, are able to meet their own stringent SLAs both from a quality perspective as well as time and accuracy.
(c) The winning supplier will be required to integrate with the newly implemented ITSM tool by Axios. Whilst the exact specifics of this are yet to be determined, suppliers are expected to understand that this is a fundamental element of the successful delivery of the service to users. This is further explored in the relevant sections of the tender.
(d) The University is looking to extract value for money from this agreement. One key method will to be purchase the hardware with the minimum warranty possible (i.e. 12 months) where the savings are expected to be passed on to the customer.
Contract Term
The contract term is a 3+2 year arrangement.
Contract Value
Contract value, based on previous year’s spend and anticipated future spend, considering the upcoming Windows 10 upgrade project, is estimated to be between £1.5 and £4 million per annum. This equates to a total contract value of between £4.5 million and £20 million over the maximum term of five years.
Price is not the only award criterion and all criteria are stated only in the procurement documents
Value excluding VAT: 20000000.00
GBP
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
36
This contract is subject to renewal:
yes
Description of renewals:
Contract will be retendered on expiration. This will be in 3 or 5 years, depending on whether the extension period has been taken.
Should the contratc be terminated within the initial term, for whatever reason, then the renewal will be advertised at that appropriate time.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.12)
Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
yes
Identification of the project:
Various projects of EU origin may purchase from this agreement during the course of its' operation.
These may be funded projects already in place or ones yet to be awarded.