UK

Contract award notice

Information

Published

Date of dispatch of this notice: 02/04/2019

External Reference: 2019-568564

TED Reference: 2019/S 068-159407

Contract award notice

Contract award notice

Results of the procurement procedure

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

University of Exeter
RC000653
Northcote House
Exeter
EX4 4QH
UK
Contact person: Peter Fletcher
Telephone: +44 1392661000
E-mail: p.w.fletcher@exeter.ac.uk
Internet address(es):
Main address: http://www.exeter.ac.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/53042

I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Education

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Food Supply Tender
Reference number:  UOE/2018/049/PF
II.1.2)

Main CPV code

15000000  -  Food, beverages, tobacco and related products
II.1.3)

Type of contract

Supplies
II.1.4)

Short description

The University is looking for a partner to supply all food stuffs to the University’s internal catering functions, (at least) 6 days a week throughout the year, initially on its’ two Exeter campuses.
Term: 3 + 2 years
The contract will cover the following categories:
• Chilled Dairy, Eggs & Processed Provisions
• Grocery Ambient Dry Provisions
• Chilled & Frozen Meat, Poultry, Game, Fish & Shellfish Provisions
• Fresh, Ambient & Frozen Bakery Provisions
• Fresh & Frozen Fruit and Vegetable Produce
• Non-food Consumables and Chemicals
• Non-food Counterwares and Equipment
Contract value, based on previous year’s spend is estimated between £1.75 and £2.5 million per annum. This equates to a total contract value of between £5 million and £12.5 million over the maximum term of five years.
The University intends to roll out a ‘soft launch’ of the agreement, turning over one (or more) delivery locations at a time.
II.1.6)

Information about lots

This contract is divided into lots: no
II.1.7)

Total value of the procurement

Value excluding VAT:  12500000.00  GBP
II.2)

Description

II.2.2)

Additional CPV code(s)

39221110  -  Crockery
39800000  -  Cleaning and polishing products
39830000  -  Cleaning products
II.2.4)

Description of the procurement

The University is looking for a partner to supply all food stuffs to the University’s internal catering functions, (at least) 6 days a week throughout the year, initially on its’ two Exeter campuses.
Term: 3 + 2 years
The contract will cover the following categories:
• Chilled Dairy, Eggs & Processed Provisions
• Grocery Ambient Dry Provisions
• Chilled & Frozen Meat, Poultry, Game, Fish & Shellfish Provisions
• Fresh, Ambient & Frozen Bakery Provisions
• Fresh & Frozen Fruit and Vegetable Produce
• Non-food Consumables and Chemicals
• Non-food Counterwares and Equipment
Contract value, based on previous year’s spend is estimated between £1.75 and £2.5 million per annum. This equates to a total contract value of between £5 million and £12.5 million over the maximum term of five years.
The University intends to roll out a ‘soft launch’ of the agreement, turning over one (or more) delivery locations at a time.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Account management  /  Weighting:  5
Quality criterion  -  Name:  Compliance  /  Weighting:  2
Quality criterion  -  Name:  Contingency  /  Weighting:  5
Quality criterion  -  Name:  Deliveries  /  Weighting:  3
Quality criterion  -  Name:  Product specification & quality  /  Weighting:  9
Quality criterion  -  Name:  Ordering, invoicing & pricing  /  Weighting:  9
Quality criterion  -  Name:  Reporting  /  Weighting:  4
Quality criterion  -  Name:  Sustainability  /  Weighting:  4
Quality criterion  -  Name:  Value added  /  Weighting:  4
Cost criterion  -  Name:  Basket of Goods  /  Weighting:  40
Cost criterion  -  Name:  Rebate  /  Weighting:  13
Cost criterion  -  Name:  Legal  /  Weighting:  2
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 233-532092

Section V: Award of contract

Contract No: 1

Title: Food Supply Tender

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

20/03/2019
V.2.2)

Information about tenders

Number of tenders received:  2
Number of tenders received from SMEs:  0
Number of tenders received from tenderers from other EU Member States:  0
Number of tenders received from tenderers from non-EU Member States:  0
Number of tenders received by electronic means:  2
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

Bidfood
GB643994692
814 Leigh Road
Slough
SL1 4BD
UK
Telephone: +44 3703663100
E-mail: contractsteam@bidfood.co.uk
Internet address: http://www.bidfood.co.uk

The contractor is an SME : no
V.2.4)

Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot:  12500000.00  GBP
Total value of the contract/lot:  12500000.00  GBP

Section VI: Complementary information

VI.4)

Procedures for review

VI.4.1)

Review body

University of Exeter
Exeter
UK

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
See tender docs