Contract award notice

Information

Published

Date of dispatch of this notice: 20/03/2019

External Reference: 2019-551340

TED Reference: 2019/S 059-136325

Contract award notice

Contract award notice

Results of the procurement procedure

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

United Kingdom Atomic Energy Authority
N/A
Culham Science Centre
Abingdon
OX14 3DB
UK
Contact person: Ben Grainger
Telephone: +44 1235465315
Internet address(es):
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Other activity:  Scientific Research

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Supply, Installation and Commissioning of a X-Ray Diffractometer (XRD) System
Reference number:  T/BPG002/19
II.1.2)

Main CPV code

38530000  -  Diffraction apparatus
II.1.3)

Type of contract

Supplies
II.1.4)

Short description

The Authoroity has a requirement for a X-Ray Diffractometer (XRD) System.
II.1.6)

Information about lots

This contract is divided into lots: no
II.1.7)

Total value of the procurement

Value excluding VAT:  1.00  GBP
II.2)

Description

II.2.3)

Place of performance

Main site or place of performance:  
Culham Science Centre, Oxfordshire
II.2.4)

Description of the procurement

The UK Atomic Energy Authority (UKAEA) is a non-departmental government body carrying out research into the potential of nuclear fusion as a future source of energy. UKAEA's Culham Science Centre houses the Materials Research Facility (MRF), which is part of the UK-wide National Nuclear User Facility (NNUF), which provides facilities for processing and scientific analysis of neutron irradiated materials that are too radioactive to be handled at university sites.
UKAEA require an X-ray Diffractometer (XRD) system, which allows for phase identification and quantification, lattice parameter refinement, crystallographic texture measurements and residual stress analysis on radioactive materials. It has two specific requirements which sets it apart from conventional laboratory scale systems.
— The XRD system needs to provide a bright monochromatic X-ray beam to achieve a sufficiently high signal to noise ratio with scan times in the order of a day in order to allow for the characterisation of irradiation induced defects (dislocation loops of sizes below 10 nm) using the advanced peak profile analysis approach recently developed by Preuss and co-workers at the University of Manchester using a synchroton X-ray source [References 1-3 below].
— As the system will be used on radioactive samples (with maximum activity 3,75 GBq Co60), it needs to be integrated into a shielded room, with parts of the system that are susceptible to irradiation damage (e.g. electronics) to be separated from the main instrument body, outside the shielding walls.
References
[1] T. Seymour et al.; Evolution of dislocation structure in neutron irradiated Zircaloy-2 studied by synchrotron x-ray diffraction peak profile analysis. Acta Materialia 126 (2017), p 102-113. https://doi.org/10.1016/j.actamat.2016.12.031
[2] M. Topping et al. Investigating the thermal stability of irradiation-induced damage in a zirconium alloy with novel in situ techniques. Acta Materialia 145 (2018), p 255-263. https://doi.org/10.1016/j.actamat.2017.11.051
[3] M. Topping et al. The effect of irradiation temperature on damage structures in proton-irradiated zirconium alloys. Journal of Nuclear Materials 514 (2019) 358-367. https://doi.org/10.1016/j.jnucmat.2018.12.006
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Technical Information  /  Weighting:  30
Quality criterion  -  Name:  Loan Equipment  /  Weighting:  20
Quality criterion  -  Name:  spares etc  /  Weighting:  10
Quality criterion  -  Name:  Site Working  /  Weighting:  5
Quality criterion  -  Name:  QA  /  Weighting:  5
Price  -  Weighting:  30
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

The duration stated in 11.2.7 is an estimate only.
All documents must be in English or with an English translation.
Prices may be stated in tenderers local currency and contract(s) will be let in the tendered currency.
The United Kingdom Atomic Energy Authority reserve the right not to award a contract.
The costs of tendering shall be the responsibiloity of tenderers.

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 032-071334
IV.2.9)

Information about termination of call for competition in the form of a prior information notice

The contracting authority will not award any further contracts based on the above prior information notice

Section V: Award of contract

Contract No: 1

Title: Supply, Installation and Commissioning of a X-Ray Diffractometer (XRD) System

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

08/03/2019
V.2.2)

Information about tenders

Number of tenders received:  1
Number of tenders received by electronic means:  1
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

Scientific and Medical Products Ltd
GB332149971
Unit B4, The Embankment Business Park, Vale Road
Stockport
SK4 3GN
UK

The contractor is an SME : yes
V.2.4)

Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot:  1.00  GBP

Section VI: Complementary information

VI.3)

Additional information

The contract value of £1 is not the contract value and has been entered so as not to prejudice the legitimate commercial interests of the successful Contractor.
VI.4)

Procedures for review

VI.4.1)

Review body

UK Atomic Energy Authority
Culham Science Centre
Abingdon
OX14 3DB
UK

VI.4.2)

Body responsible for mediation procedures

UK Atomic Energy Authority
Culham Science Centre
Abingdon
OX14 3DB
UK

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
Precise information on deadline(s) for review procedures:
The authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers.
This period allows unsuccessful tenderers to seek further debriefing from the Authority before a contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided within a minimum of 3 working days before the expiry of the standstill period.
Such additional information should be sought from the contact named in this notice.
If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 (SI 2015 No. 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must be brought promptly (generally within 3 months).
VI.4.4)

Service from which information about the review procedure may be obtained

UK Atomic Energy Authority
Culham Science Centre
Abingdon
OX14 3DB
UK