UK

Contract award notice

Information

Published

Date of dispatch of this notice: 15/02/2019

External Reference: 2019-557761

TED Reference: 2019/S 036-081666

Contract award notice

Contract award notice

Results of the procurement procedure

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Thames Valley Police
VAT – GB 180 5571 07
Headquarters South, Oxford Road
Kidlington, Oxon
OX5 1NZ
UK
Contact person: Alison Jerred
Telephone: +44 1865541525
E-mail: procurementict@thamesvalley.pnn.police.uk
Fax: +44 1865541579
Internet address(es):
Main address: http://ccs.cabinetoffice.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/32823

I.4)

Type of the contracting authority

Other type:  UK Police, Police Scotland, Police Service Northern Ireland and UK, Scottish and Northern Ireland specialist police Authorities, UK Fire & Ambulance services (see tender documents for full list)
I.5)

Main activity

Other activity:  Public Procurement

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Photographic Consumables, Equipment and Associated Hardware Framework
Reference number:  TVP00150
II.1.2)

Main CPV code

38650000  -  Photographic equipment
II.1.3)

Type of contract

Services
II.1.4)

Short description

Thames Valley Police acting as lead Authority for the collaboration of UK police and specialist forces, Police Scotland and specialist Authorities, Police Service Northern Ireland and specialist Authorities, Fire Authorities and Ambulance Service (NHS Trust(s) is seeking tenders for the supply and delivery of Photographic Consumables, CDs, DVD's, Equipment (including dry labs), servicing and maintenance of equipment and leasing of photographic equipment.
The procurement process will be split into two Lots as follows:-
Lot 1 – Photographic Consumables
Lot 2 – Photographic equipment (inc. Dry Labs), service and maintenance of equipment and leasing of photographic equipment
The Authority intend to have a single award source for Lot 1 and a multiply award for Lot 2. There will be a maximum of three suppliers awarded a contract against Lot 2. The Authority may choose to award Lot 1 and Lot 2 to the same supplier.
II.1.6)

Information about lots

This contract is divided into lots: yes
II.1.7)

Total value of the procurement

Value excluding VAT:  4500000.00  GBP
II.2)

Description

II.2.1)

Title

Lot 1 - Photographic Consumables
Lot No:  1
II.2.2)

Additional CPV code(s)

24930000  -  Photographic chemicals
30192110  -  Ink products
30234300  -  Compact disks (CDs)
30234400  -  Digital versatile disks (DVDs)
31440000  -  Batteries
32354300  -  Photographic film
38651000  -  Cameras
38651600  -  Digital cameras
38653000  -  Apparatus for photographic laboratories
50344100  -  Repair and maintenance services of photographic equipment
79960000  -  Photographic and ancillary services
79961000  -  Photographic services
II.2.4)

Description of the procurement

Lot 1 covers the provision of photographic consumables to include, but not limited
to items in the following categories:-
• Chemistry and Chemistry Consumables
• Black and White Chemistry
• Dry Lab Consumables (exp. Papers and Inks)
• Recording Media and Accessories (non-
customised)
• Recording Media and Accessories (customised)
• Paper
• Batteries
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Deliverables  /  Weighting:  60%
Price  -  Weighting:  40%
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

All goods and services supplied under this contract must comply with the relevant legislation with regards to packaging, storage, disposal and COSHH sheets.
II.2)

Description

II.2.1)

Title

Lot 2 - Photographic Equipment, Dry Labs, Service and Maintenance and Leasing
Lot No:  2
II.2.2)

Additional CPV code(s)

24930000  -  Photographic chemicals
30192110  -  Ink products
30234300  -  Compact disks (CDs)
30234400  -  Digital versatile disks (DVDs)
31440000  -  Batteries
32354300  -  Photographic film
38651000  -  Cameras
38651600  -  Digital cameras
38653000  -  Apparatus for photographic laboratories
50344100  -  Repair and maintenance services of photographic equipment
79960000  -  Photographic and ancillary services
79961000  -  Photographic services
II.2.4)

Description of the procurement

Lot 2 - covers the provision of photographic and imaging equipment, dry labs,
servicing and maintenance and leasing, but not limited to items in the following:- Photographic and imaging equipment [e.g. cameras, lenses, lighting and tripods); Supply, repair and rental of photographic and imaging equipment; Customer
support and technical support to the Customer(s).
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Deliverables  /  Weighting:  60%
Price  -  Weighting:  40%
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 120-272617

Section V: Award of contract

Contract No: 1

Lot No: 1

Title: Lot 1 - Photographic Consumables

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

09/10/2018
V.2.2)

Information about tenders

Number of tenders received:  3
Number of tenders received from SMEs:  0
Number of tenders received from tenderers from other EU Member States:  0
Number of tenders received from tenderers from non-EU Member States:  0
Number of tenders received by electronic means:  3
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

Warehouse Express Ltd. T/A WexPhoto Video
108237432
13 Frensham Road
Norwich
NR3 2BT
UK
Telephone: +44 01603481821
E-mail: jmaisey@wex.co.uk

The contractor is an SME : no
V.2.4)

Information on value of the contract/lot (excluding VAT)

Lowest offer:  4500000.00  GBP / Highest offer:  4500000.00  GBP   taken into consideration

Section V: Award of contract

Contract No: 2

Lot No: 2

Title: Lot 2 - Photographic Equipment, Dry Labs, Service and Maintenance and Leasing

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

09/10/2018
V.2.2)

Information about tenders

Number of tenders received:  3
Number of tenders received from SMEs:  0
Number of tenders received from tenderers from other EU Member States:  0
Number of tenders received from tenderers from non-EU Member States:  0
Number of tenders received by electronic means:  3
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

Key Photo Limited
2425887
The Old Church, Verulam Road
St Albans
AL3 4DH
UK
Telephone: +44 01582460461
E-mail: axel@keyphoto.com

The contractor is an SME : no
V.2.4)

Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot:  4500000.00  GBP
Lowest offer:  1000000.00  GBP / Highest offer:  1000000.00  GBP   taken into consideration

Section V: Award of contract

Contract No: 2

Lot No: 2

Title: Lot 2 - Photographic Equipment, Dry Labs, Service and Maintenance and Leasing

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

09/10/2018
V.2.2)

Information about tenders

Number of tenders received:  3
Number of tenders received from SMEs:  0
Number of tenders received from tenderers from other EU Member States:  0
Number of tenders received from tenderers from non-EU Member States:  0
Number of tenders received by electronic means:  3
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

KeyPhoto Limited
2425887
The Old Church, Vernlam Road
St Albans
AL3 4DH
UK
Telephone: +44 01582460461
E-mail: axel@keyphoto.com

The contractor is an SME : no
V.2.4)

Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot:  4500000.00  GBP
Lowest offer:  1000000.00  GBP / Highest offer:  1000000.00  GBP   taken into consideration

Section V: Award of contract

Contract No: 3

Lot No: 2

Title: Lot 2 - Photographic Equipment, Dry Labs, Service and Maintenance and Leasing

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

09/10/2018
V.2.2)

Information about tenders

Number of tenders received:  3
Number of tenders received from SMEs:  0
Number of tenders received from tenderers from other EU Member States:  0
Number of tenders received from tenderers from non-EU Member States:  0
Number of tenders received by electronic means:  3
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

Park Cameras Limited
315944158
Victoria Business Park, Burgess
West Sussex
RH15 9TT
UK
Telephone: +44 014444237050
E-mail: bhanu.patel@parkcameras.com

The contractor is an SME : no
V.2.4)

Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot:  4500000.00  GBP
Lowest offer:  1000000.00  GBP / Highest offer:  1000000.00  GBP   taken into consideration

Section VI: Complementary information

VI.3)

Additional information

The value provided in Section(s) II.I.5 is an estimate. We cannot guarantee any business through the Framework Agreement. The Authority may choose to award Lot 1 and Lot 2 to the same supplier. The Authority intend to have a single award source for Lot 1 and a multiply award for Lot 2. There will be a maximum of three suppliers awarded a contract against Lot 2.
VI.4)

Procedures for review

VI.4.1)

Review body

Thames Valley Police
Headquarters South, Oxford Road
Kidlington, Oxon
OX5 1NZ
UK
Telephone: +44 1865541525
E-mail: procurementict@thamesvalley.pnn.police.uk