UK

Contract award notice

Information

Published

Date of dispatch of this notice: 06/02/2019

External Reference: 2019-506996

TED Reference: 2019/S 029-065260

Contract award notice

Contract award notice

Results of the procurement procedure

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Devon and Somerset Fire and Rescue Authority
723645339
Service Headquarters, The Knowle, Clyst St George
Exeter
EX3 0NW
UK
Contact person: Aimee Lee
Telephone: +44 1392872200
E-mail: procurement@dsfire.gov.uk
Internet address(es):
Main address: http://www.dsfire.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/30504

I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Supply, Installation and Maintenance of new and existing Appliance Bay Doors and other doors/shutters/barriers
Reference number:  DS256-18
II.1.2)

Main CPV code

45421100  -  Installation of doors and windows and related components
II.1.3)

Type of contract

Services
II.1.4)

Short description

The Authority is seeking to tender its requirements in respect of installations and maintenance of Appliance Bay Doors. This contract will seek to identify a Contractor for potential installations (not guaranteed but any replacements will be identified annually and quotations sought), but predominantly maintenance (planned preventative and reactive) of new and existing doors/shutters/barriers across the Authority's estate which is located in the counties of Devon and Somerset.
The majority of the contract is concentrated on the appliance bay doors. However there are a number of 'Other' doors/barriers/shutters which also require maintenance and have been included within this contract.
THIS CONTRACT IS NOW AWARDED
II.1.6)

Information about lots

This contract is divided into lots: no
II.1.7)

Total value of the procurement

Value excluding VAT:  650000.00  GBP
II.2)

Description

II.2.2)

Additional CPV code(s)

45421131  -  Installation of doors
45421142  -  Installation of shutters
45421148  -  Installation of gates
II.2.4)

Description of the procurement

Scope of the procurement shall include:
1) Supply, installation and warranty maintenance of new appliance bay doors to existing premises
2) Supply, installation and warranty maintenance of new appliance bay doors to new premises (potentially under sub-contract within a wider build contract)
3) Preventative and reactive maintenance of existing appliance bay doors, and any new doors once warranty maintenance has expired.
4) Preventative and reactive maintenance of other door assets which shall include but not be limited to; DERV fuel tank roller shutters, entrance barriers, fire shutters for servery counters, automatic doors, and automatic gates, and any other similar/related assets agreed and varied into the contract during the life of the contract.
The contract shall provide: Supply, deliver, installation, warranty maintenance, planned preventative maintenance (including legislative servicing), reactive maintenance, and repairs.
The contract has not been divided in to Lots. The Authority has considered its position and where previous contracts for these goods/services/works have been divided into Lots, it has been noted that issues have arisen resulting from different installation providers to maintenance service providers. As such this contract shall be issued as a single Lot.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Quality  /  Weighting:  40
Price  -  Weighting:  60
II.2.11)

Information about options

Options: yes
Description of options:
This is a three (3) year initial term Contract. There is an Option to extend this Contract by up to 24 months at 2 12 month intervals. Option to extend will be at the discretion of the Authority with written agreement of the Contractor during the final year of the initial term of the Contract. The Optional extension is valued approximately £280,000.00.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 202-459809

Section V: Award of contract

Contract No: 1

Title: Supply, Installation and Maintenance of new and existing Appliance Bay Doors and other doors/shutters/barriers

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

06/02/2019
V.2.2)

Information about tenders

Number of tenders received:  4
Number of tenders received from tenderers from other EU Member States:  0
Number of tenders received from tenderers from non-EU Member States:  0
Number of tenders received by electronic means:  4
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

HAG Limited
1 Oak Lane, Fishponds,
Bristol
BS5 7UY
UK

The contractor is an SME : yes
V.2.4)

Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot:  650000.00  GBP
Total value of the contract/lot:  650000.00  GBP

Section VI: Complementary information

VI.4)

Procedures for review

VI.4.1)

Review body

N/A
N/A
UK

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
The Authority shall comply with regulation 87 of the Public Contracts Regulation 2015 in respect of standstill procedures and notifying award decisions in accordance with regulation 86.