Contract notice

Information

Published

Date of dispatch of this notice: 11/02/2019

Expire date: 01/03/2019

External Reference: 2019-528140

TED Reference: 2019/S 032-071334

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

United Kingdom Atomic Energy Authority
N/A
Culham Science Centre
Abingdon
OX14 3DB
UK
Contact person: Ben Grainger
Telephone: +44 1235465315
Internet address(es):
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=27155&B=OGC
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Other activity:  Scientific Research

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Supply, Installation and Commissioning of a X-Ray Diffractometer (XRD) System
Reference number:  T/BPG002/19
II.1.2)

Main CPV code

38530000  -  Diffraction apparatus
II.1.3)

Type of contract

Supplies
II.1.4)

Short description

The Authoroity has a requirement for a X-Ray Diffractometer (XRD) System.
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.3)

Place of performance

Main site or place of performance:  
Culham Science Centre, Oxfordshire
II.2.4)

Description of the procurement

The UK Atomic Energy Authority (UKAEA) is a non-departmental government body carrying out research into the potential of nuclear fusion as a future source of energy. UKAEA's Culham Science Centre houses the Materials Research Facility (MRF), which is part of the UK-wide National Nuclear User Facility (NNUF), which provides facilities for processing and scientific analysis of neutron irradiated materials that are too radioactive to be handled at university sites.
UKAEA require an X-ray Diffractometer (XRD) system, which allows for phase identification and quantification, lattice parameter refinement, crystallographic texture measurements and residual stress analysis on radioactive materials. It has two specific requirements which sets it apart from conventional laboratory scale systems.
— The XRD system needs to provide a bright monochromatic X-ray beam to achieve a sufficiently high signal to noise ratio with scan times in the order of a day in order to allow for the characterisation of irradiation induced defects (dislocation loops of sizes below 10 nm) using the advanced peak profile analysis approach recently developed by Preuss and co-workers at the University of Manchester using a synchroton X-ray source [References 1-3 below].
— As the system will be used on radioactive samples (with maximum activity 3,75 GBq Co60), it needs to be integrated into a shielded room, with parts of the system that are susceptible to irradiation damage (e.g. electronics) to be separated from the main instrument body, outside the shielding walls.
References
[1] T. Seymour et al.; Evolution of dislocation structure in neutron irradiated Zircaloy-2 studied by synchrotron x-ray diffraction peak profile analysis. Acta Materialia 126 (2017), p 102-113. https://doi.org/10.1016/j.actamat.2016.12.031
[2] M. Topping et al. Investigating the thermal stability of irradiation-induced damage in a zirconium alloy with novel in situ techniques. Acta Materialia 145 (2018), p 255-263. https://doi.org/10.1016/j.actamat.2017.11.051
[3] M. Topping et al. The effect of irradiation temperature on damage structures in proton-irradiated zirconium alloys. Journal of Nuclear Materials 514 (2019) 358-367. https://doi.org/10.1016/j.jnucmat.2018.12.006
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 4
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

The duration stated in 11.2.7 is an estimate only.
All documents must be in English or with an English translation.
Prices may be stated in tenderers local currency and contract(s) will be let in the tendered currency.
The United Kingdom Atomic Energy Authority reserve the right not to award a contract.
The costs of tendering shall be the responsibiloity of tenderers.

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  Refer to the Invitation to Tender Documents for information.
III.1.2)

Economic and financial standing

List and brief description of selection criteria:  
Refer to the Invitation to Tender Documents for information.
Minimum level(s) of standards possibly required:  
Refer to the Invitation to Tender Documents for information.
III.1.3)

Technical and professional ability

List and brief description of selection criteria:  
There is a minimum requirement that tenderers are able to demonstrate that they have an appropriate track record of successful completion of contracts of a similar technical nature.
Minimum level(s) of standards possibly required:  
Refer to the Invitation to Tender Documents for information.
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

Refer to the Invitation to Tender Documents for information.

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 245-560392
IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  01/03/2019
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 3  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  01/03/2019
Local time:  12:00
Place:  
Culham Science Centre, Abingdon, Oxon. OX11 3DB. England.
Information about authorised persons and opening procedure:  
Authorised individuals within the United Kingdom Atomic Energy Authority and any persons nominated to act on the Authority's behalf.

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.2)

Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used
VI.4)

Procedures for review

VI.4.1)

Review body

UK Atomic Energy Authority
Culham Science Centre
Abingdon
OX14 3DB
UK

VI.4.2)

Body responsible for mediation procedures

UK Atomic Energy Authority
Culham Science Centre
Abingdon
OX14 3DB
UK

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
Precise information on deadline(s) for review procedures:
The authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers.
This period allows unsuccessful tenderers to seek further debriefing from the Authority before a contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided within a minimum of 3 working days before the expiry of the standstill period.
Such additional information should be sought from the contact named in this notice.
If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 (SI 2015 No. 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must be brought promptly (generally within 3 months).
VI.4.4)

Service from which information about the review procedure may be obtained

UK Atomic Energy Authority
Culham Science Centre
Abingdon
OX14 3DB
UK