UK

Contract award notice

Information

Published

Date of dispatch of this notice: 18/01/2019

External Reference: 2019-594055

TED Reference: 2019/S 015-030336

Contract award notice

Contract award notice

Results of the procurement procedure

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

East Devon District Council
Knowle
Sidmouth
EX10 8HL
UK
Contact person: Pamela Graham
Telephone: +44 1707339800
E-mail: pamela@echelonconsultancy.co.uk
Internet address(es):
Main address: www.eastdevon.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/45191

I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

Housing and community amenities

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Integrated Asset Management Services Contract
Reference number:  Ech854
II.1.2)

Main CPV code

50700000  -  Repair and maintenance services of building installations
II.1.3)

Type of contract

Works
II.1.4)

Short description

East Devon District Council sought expressions of interest from suitably experienced and qualified suppliers to enter into a 10-year TPC 2005 (as amended) Contract for the delivery of repairs, voids, planned and cyclical maintenance works. Planned works may come on stream from year 2 of the Contract and there is an option to extend the scope of the contract to include gas servicing works. There is an option to extend the contract for a further 5 years (total 15 years).
The Annual Value in Year 1 is Estimated to be circa £3.3m.1 EDDC may add additional planned works into scope during the contract based on the Service Provider achieving the stated level of performance against the Contract KPIs.
II.1.6)

Information about lots

This contract is divided into lots: no
II.1.7)

Total value of the procurement

Value excluding VAT:  68972567.10  GBP
II.2)

Description

II.2.2)

Additional CPV code(s)

09331000  -  Solar panels
33196200  -  Devices for the disabled
35111400  -  Fire escape equipment
42416300  -  Hoists
44221220  -  Fire doors
45211310  -  Bathrooms construction work
45260000  -  Roof works and other special trade construction works
45261215  -  Solar panel roof-covering work
45320000  -  Insulation work
45331110  -  Boiler installation work
45331200  -  Ventilation and air-conditioning installation work
45421100  -  Installation of doors and windows and related components
45421130  -  Installation of doors and windows
45421151  -  Installation of fitted kitchens
45451000  -  Decoration work
50116100  -  Electrical-system repair services
50711000  -  Repair and maintenance services of electrical building installations
50720000  -  Repair and maintenance services of central heating
71000000  -  Architectural, construction, engineering and inspection services
71315410  -  Inspection of ventilation system
79512000  -  Call centre
85142300  -  Hygiene services
90650000  -  Asbestos removal services
II.2.3)

Place of performance

Main site or place of performance:  
East Devon
II.2.4)

Description of the procurement

East Devon District Council sought expressions of interest from suitably experienced and qualified suppliers to enter into a 10-year TPC 2005 (as amended) Contract for the delivery of repairs, voids, planned and cyclical maintenance works. Planned works may come on stream from year 2 of the Contract and there is an option to extend the scope of the contract to include gas servicing works. There is an option to extend the contract for a further 5 years (total 15 years).Works that are in scope in Year 1 include the following:
Responsive Repairs
Works to Void Properties
Clos-O-Mat Servicing
Automatic Door Servicing
Fixed Ladder Testing
Overhead Track Hoist Servicing
Rainwater Harvester Servicing
Air Source Heat Pump Servicing
Solar PV and Thermal Servicing
Solid Fuel Appliance Servicing
Unvented Cylinder Servicing
Whole House Ventilation Servicing
The Annual Value in Year 1 is Estimated to be circa £3.3m. EDDC may add additional planned and servicing works into scope during the contract based on the Service Provider achieving the stated level of performance against the Contract KPIs.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Quality  /  Weighting:  60%
Cost criterion  -  Name:  Cost  /  Weighting:  40%
II.2.11)

Information about options

Options: yes
Description of options:
The Contract will run for an initial period of 10 years with the option to extend by up to a further 5 years.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Guidance on the CPN Process being utilised by EDDC could be found in Section 2.3 of the ISIT Document.

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Competitive procedure with negotiation
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 036-077774

Section V: Award of contract

Contract No: 1

Title: Integrated Asset Management Services Contract

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

17/01/2019
V.2.2)

Information about tenders

Number of tenders received:  3
Number of tenders received from SMEs:  0
Number of tenders received from tenderers from other EU Member States:  0
Number of tenders received from tenderers from non-EU Member States:  0
Number of tenders received by electronic means:  3
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

Ian Williams Limited
137 8790 28
Quarry Road, Chipping Sodbury
Bristol
BS37 6JL
UK
Telephone: +44 01454328003
E-mail: bev.lane@ianwilliams.co.uk
Fax: +44 01454310997
Internet address: http://www.ianwilliams.co.uk

The contractor is an SME : no
V.2.4)

Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot:  95000000.00  GBP
Total value of the contract/lot:  68972567.10  GBP

Section VI: Complementary information

VI.3)

Additional information

The contracting authority reserved the right to cancel the procurement and not to proceed with the long term Contract at any stage of the procurement process. The contracting authority also reserved the right not to award a contract.
The contracting authority nor any person on whose behalf of whom this procurement is undertaken was to be liable for any costs incurred by those expressing and interest or tendering for this contract.
Tenderers were to note that the provisions of the transfer of Undertakings (protection of Employment) Regulations 2006 may apply.
EDDC was procuring in a single lot to gain the commercial efficiencies of a single contractor.
VI.4)

Procedures for review

VI.4.1)

Review body

High Court of England and Wales
Strand
London
WC2A 2LL
UK

VI.4.2)

Body responsible for mediation procedures

High Court of England and Wales
Strand
London
WC2A 2LL
UK

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
EDDC observed a standstill period following the award of the Contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations (2015).
VI.4.4)

Service from which information about the review procedure may be obtained

Cabinet Office
70 Whitehall
London
SW1 2AS
UK