II.1)
Scope of the procurement
Record Management Solution
Reference number:
W372
48000000
-
Software package and information systems
Services
II.1.4)
Short description
The Force has decided to go to market for a Records Management System.The Records Management System must meet business requirements, offer options to improve business processes, improve data sharing capabilities with partners, seamlessly integrate with other existing and new systems, including the new Command and Control system, whilst ensuring it is cost effective. It is expected that Northumbria Police will work with the successful suppliers to install, configure and test the new system, and review and enhance business procedures where required to take advantage of the improved functionality. As part of the scope Northumbria Police will complete a back records conversion migrating all data into the new system, it is expected the supplier will be able to offer tools and resources to support the back record conversion.
II.1.6)
Information about lots
This contract is divided into lots:
no
II.1.7)
Total value of the procurement
Value excluding VAT:
1.00
GBP
II.2.2)
Additional CPV code(s)
48800000
-
Information systems and servers
48810000
-
Information systems
II.2.3)
Place of performance
Main site or place of performance:
Newcastle -upon- Tyne
II.2.4)
Description of the procurement
Northumbria Police currently use an in house developed system for Command and Control, and Records Management functionality. Although the system is fully integrated adhering to POLE principles the user interface is dated and it is proving difficult to keep up to date with national changes. As a result the Force has decided to go to market for a Records Management System, a separate exercise is underway to procure a Command & Control system.
The Records Management System must meet business requirements, offer options to improve business processes, improve data sharing capabilities with partners, seamlessly integrate with other existing and new systems, including the new Command and Control system, whilst ensuring it is cost effective. It is expected that Northumbria Police will work with the successful suppliers to install, configure and test the new system, and review and enhance business procedures where required to take advantage of the improved functionality. As part of the scope Northumbria Police will complete a back records conversion migrating all data into the new system, it is expected the supplier will be able to offer tools and resources to support the back record conversion.
Criteria below
Quality criterion
-
Name:
Technical Specification
/
Weighting:
30%
Quality criterion
-
Name:
Track Record of Implementing Solution
/
Weighting:
15%
Quality criterion
-
Name:
Implementation
/
Weighting:
12%
Quality criterion
-
Name:
Implementation Team
/
Weighting:
5%
Quality criterion
-
Name:
Ongoing Maintenance & Service Desk
/
Weighting:
3%
Price
-
Weighting:
35
II.2.11)
Information about options
Options:
yes
Description of options:
There are two hosting options which are detailed within the technical requirements of the specification. The two options are to either produce a bid which is hosted or which is delivered in the more traditional way on a on premise delivery.
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no