UK

Contract notice

Information

Published

Date of dispatch of this notice: 20/11/2018

Expire date: 21/12/2018

External Reference: 2018-533552

TED Reference: 2018/S 225-514853

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

University Hospitals of North Midlands NHS Trust
N/A
Royal Stoke University Hospital, Newcastle Road
Stoke on Trent, Staffordshire
ST4 6QG
UK
Contact person: John Carter
Telephone: +44 1782715444
E-mail: john.carter@uhnm.nhs.uk
Internet address(es):
Main address: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/13355
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/13355

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=26079&B=UHNS
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=26079&B=UHNS
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Other type:  NHS
I.5)

Main activity

Health

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Link Bus service & Shuttle Bus Service
Reference number:  NOM4224 & NOM5774
II.1.2)

Main CPV code

60130000  -  Special-purpose road passenger-transport services
II.1.3)

Type of contract

Services
II.1.4)

Short description

Lot 1 for the provision of a Link Bus service between Royal Stoke University Hospital (location: Stoke-on-Trent in Staffordshire) & County Hospital (location: town of Stafford, in Staffordshire).
Lot 2 for the provision of a staff Shuttle Bus service between Royal Stoke University Hospital & the former North Staffordshire Royal Infirmary Hospital sites, both located in Stoke-on-Trent in the County of Staffordshire (circa 1.3 miles apart).
II.1.5)

Estimated total value

Value excluding VAT: 2750000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: yes
Tenders may be submitted for  all lots
II.2)

Description

II.2.1)

Title

Link Bus service
Lot No:  1
II.2.2)

Additional CPV code(s)

60000000  -  Transport services (excl. Waste transport)
60112000  -  Public road transport services
60170000  -  Hire of passenger transport vehicles with driver
60172000  -  Hire of buses and coaches with driver
II.2.4)

Description of the procurement

The Authority is seeking bids for the provision of a Link-Bus service between
Royal Stoke University Hospital (location: Stoke-on-
Trent in Staffordshire) & County
Hospital (location: town of Stafford, in Staffordshire).
Up to 365 days per annum. Hours of operation
06:00 to 23:00 (inclusive), utilising buses with 20
seats or more, fully DDA compliant (i.e. able to
accommodate wheelchairs). Services required for a 3 year period with an option to extend for a 12 month period, and if extended a final option to extend for a further 12 month period.
The announcement of this Contract Notice or issue of an Invitation to Tender, is not to be construed as a firm commitment by the Authority to place a Contract as a result of the tendering stage or at a later stage. Any expenditure, work or effort prior to any contract award is accordingly a matter solely for the commercial judgment of the Potential Provider.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 1500000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:  
Two options to extend after initial 3 years. First option for an additional 12 months. If extended, a second option to extend for a further 12 months.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
Two options to extend after initial 3 years. First option for an additional 12 months. If extended, a second option to extend for a further 12 months.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Shuttle Bus Service
Lot No:  2
II.2.2)

Additional CPV code(s)

60000000  -  Transport services (excl. Waste transport)
60112000  -  Public road transport services
60170000  -  Hire of passenger transport vehicles with driver
60172000  -  Hire of buses and coaches with driver
II.2.3)

Place of performance

Main site or place of performance:  
Royal Stoke University Hospital NHS Trust
II.2.4)

Description of the procurement

The Authority is seeking bids for the provision of a staff Shuttle Bus service between
Royal Stoke University Hospital & the former North
Staffordshire Royal Infirmary Hospital sites, both
located in Stoke-on-Trent in the County of
Staffordshire (circa 1.3 miles apart). Operating 5
days per week (Monday to Friday). Hours of
operation: 0600 to 2230 hours (inclusive), utilising a
variety of vehicles/buses with 14-24 passenger seats.
Services required for a 3 year period with an option to extend for a 12 month period, and if extended a final option to extend for a further 12 month period.
The announcement of this Contract Notice or issue of an Invitation to Tender, is not to be construed as a firm commitment by the Authority to place a Contract as a result of the tendering stage or at a later stage. Any expenditure, work or effort prior to any contract award is accordingly a matter solely for the commercial judgment of the Potential Provider.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 1250000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:  
Two options to extend after initial 3 years. First option for an additional 12 months. If extended, a second option to extend for a further 12 months
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
Services required for a 3 year period with an option to extend for a 12 month period, and if extended a final option to extend for a further 12 month period.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.1)

Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:  
TUPE may apply to this Contract against both LOTS. Bidders must consider the applicability of TUPE independently using the information provided in the Invitation to Tender documentation.
The Authority does not warrant the accuracy of information obtained from a Contractor as they are not our employees and we are not involved in the exercise to determine whether the employees are assigned to transfer or not. This is for each prospective bidder to decide, and the Authority (UHNM) accepts no responsibility or any liability for the company’s final decision. Bidders should also note that pension requirements as a result of TUPE are a condition of final Contract award
III.2.2)

Contract performance conditions

Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  21/12/2018
Local time:  16:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until:  31/03/2019
IV.2.7)

Conditions for opening of tenders

Date:  21/12/2018
Local time:  16:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  yes
Estimated timing for further notices to be published:  
4 to 5 years if extension options are taken up
VI.2)

Information about electronic workflows

Electronic invoicing will be accepted
VI.4)

Procedures for review

VI.4.1)

Review body

University Hospital North Midlands NHS Trust
Newcastle Road
Stoke-on-Trent
ST4 6QG
UK

VI.4.2)

Body responsible for mediation procedures

University Hospital North Midlands NHS Trust
Newcastle Road
Stoke-on-Trent
ST4 6QG
UK

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
The Trust will incorporate a minimum 10 calendar day standstill period at the point where the award decision notice is communicated to the tenderers. The award decision notice will specify the criteria for the award of the contract, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender; and will specify when the standstill period is expected to end or the date before which the Trust will not conclude the contract
VI.4.4)

Service from which information about the review procedure may be obtained

University Hospital North Midlands NHS Trust
Newcastle Road
Stoke-on-Trent
ST4 6QG
UK