UK

Contract notice

Information

Published

Date of dispatch of this notice: 17/10/2018

Expire date: 26/11/2018

External Reference: 2018-574362

TED Reference: 2018/S 202-459809

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Devon and Somerset Fire and Rescue Authority
723645339
Service Headquarters, The Knowle, Clyst St George
Exeter
EX3 0NW
UK
Contact person: Aimee Lee
Telephone: +44 1392872200
E-mail: procurement@dsfire.gov.uk
Internet address(es):
Main address: http://www.dsfire.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/30504

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=25884&B=BLUELIGHT
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=25884&B=BLUELIGHT
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Supply, Installation and Maintenance of new and existing Appliance Bay Doors and other doors/shutters/barriers
Reference number:  DS256-18
II.1.2)

Main CPV code

45421100  -  Installation of doors and windows and related components
II.1.3)

Type of contract

Services
II.1.4)

Short description

The Authority is seeking to tender its requirements in respect of installations and maintenance of Appliance Bay Doors. This contract will seek to identify a Contractor for potential installations (not guaranteed but any replacements will be identified annually and quotations sought), but predominantly maintenance (planned preventative and reactive) of new and existing doors/shutters/barriers across the Authority's estate which is located in the counties of Devon and Somerset.
The majority of the contract is concentrated on the appliance bay doors. However there are a number of 'Other' doors/barriers/shutters which also require maintenance and have been included within this contract.
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

45421131  -  Installation of doors
45421142  -  Installation of shutters
45421148  -  Installation of gates
II.2.4)

Description of the procurement

Scope of the procurement shall include:
1) Supply, installation and warranty maintenance of new appliance bay doors to existing premises
2) Supply, installation and warranty maintenance of new appliance bay doors to new premises (potentially under sub-contract within a wider build contract)
3) Preventative and reactive maintenance of existing appliance bay doors, and any new doors once warranty maintenance has expired.
4) Preventative and reactive maintenance of other door assets which shall include but not be limited to; DERV fuel tank roller shutters, entrance barriers, fire shutters for servery counters, automatic doors, and automatic gates, and any other similar/related assets agreed and varied into the contract during the life of the contract.
The contract shall provide: Supply, deliver, installation, warranty maintenance, planned preventative maintenance (including legislative servicing), reactive maintenance, and repairs.
The contract has not been divided in to Lots. The Authority has considered its position and where previous contracts for these goods/services/works have been divided into Lots, it has been noted that issues have arisen resulting from different installation providers to maintenance service providers. As such this contract shall be issued as a single Lot.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 650000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2019  /  End: 31/03/2022
This contract is subject to renewal: yes
Description of renewals:  
It is likely that the Authority will need to re-tender this requirement, however the timescales for this will be subject to any extensions to the contract under Options.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
This is a three (3) year initial term Contract. There is an Option to extend this Contract by up to 24 months at 2 12 month intervals. Option to extend will be at the discretion of the Authority with written agreement of the Contractor during the final year of the initial term of the Contract. The Optional extension is valued approximately £280,000.00.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  26/11/2018
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 3  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  26/11/2018
Local time:  12:00
Information about authorised persons and opening procedure:  
Tenders will be opened by Devon and Somerset Fire and Rescue Authority employees, located at DSFRS Headquarters, The Knowle, Clyst St George, Exeter, Devon, EX3 0NW.

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.4)

Procedures for review

VI.4.1)

Review body

N/A
N/A
UK

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
The Authority shall comply with regulation 87 of the Public Contracts Regulation 2015 in respect of standstill procedures and notifying award decisions in accordance with regulation 86.