Contract notice

Information

Published

Date of dispatch of this notice: 24/08/2018

Expire date: 30/08/2022

External Reference: 2018-631225

TED Reference: 2018/S 164-374842

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Police ICT Company
N/A
21 New Street
London
EM2M 4TP
UK
Contact person: Alexei Lambley-Steel
Telephone: +44 1159672308
NUTS code:  UK -  UNITED KINGDOM
Internet address(es):
I.2)

Joint procurement

The contract is awarded by a central purchasing body
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=25333&B=BLUELIGHT
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Procurement of Minerva Consultancy Technical Support Lot 2. Data Quality and exploitation
II.1.2)

Main CPV code

72212780  -  System, storage and content management software development services
II.1.3)

Type of contract

Services
II.1.4)

Short description

Procurement of Minerva Consultancy Technical Support Lot 2. Data Quality and exploitation
Minerva is a collaboration of currently 23 UK Police Forces that use the Niche RMS as their primary records management system. Historically each Force implemented the system independently, resulting in each deployment being slightly different with different modules utilised and often configured differently. See Section 3 Specification Document for details.
Bidders must have previous experience of Niche and must meet the requirements as set out in Section 4 Declarations Standard Selection & Technical Questionnaire
II.1.5)

Estimated total value

Value excluding VAT: 30000000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

48612000  -  Database-management system
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
II.2.4)

Description of the procurement

Minerva is a collaboration of currently 23 UK Police Forces that use the Niche RMS as their primary records management system. Historically each Force implemented the system independently, resulting in each deployment being slightly different with different modules utilised and often configured differently.
The Minerva vision describes a future where:
• Police forces across the UK are operating on a super-resilient and secure information technology allowing officers to gain instant access to high quality intelligence and operational information that has no geographical constraints.
• Information freely flows between forces.
• Officers are able to be efficiently deployed across borders.
• Physical resources are better utilised across neighbouring forces, such as custody suites.
• Collaboration is simplified.
• Greater value for money when spending on technology.
• Police forces able to focus on policing.
• Innovation is better exploited.
To achieve this vision a 6 year plan has been approved by Minerva Forces, which requires Forces to cluster into Hubs, such as that already implemented in the East Midlands and City of London and the North West Tri Force collaboration and move from the current 17 platforms the 23 Forces are working from to 6-7 Hubs. Each Hub will have a very similar build and configuration that will facilitate the ability to converge to a single database, build and configuration externally hosted, or the ability for each Force to access other Forces data through a Hub to Hub interNiche solution.
In addition an increased Minerva Delivery Team is being created to take over responsibility for the development of new functionality moving forward utilising a development environment being deployed by Niche Technologies. This team will have responsibility for all Requests for Change (RFC) from writing the specification requirements, getting national sign off, liaising with Niche Technologies and then testing for readiness for a first Force to implement
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 30000000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Restricted procedure
IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the setting up of a dynamic purchasing system
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  30/08/2022
Local time:  17:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.4)

Procedures for review

VI.4.1)

Review body

Police ICT Company
21 New Street
London
EC2M 4TP
UK
Telephone: +44 11599670999