UK

Contract notice

Information

Published

Date of dispatch of this notice: 24/08/2018

Expire date: 10/10/2018

External Reference: 2018-991090

TED Reference: 2018/S 164-374048

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

University of Exeter
RC000653
Northcote House
Exeter
EX4 4QH
UK
Contact person: Peter Fletcher
E-mail: p.w.fletcher@exeter.ac.uk
NUTS code:  UKK4 -  Devon
Internet address(es):
Main address: http://www.exeter.ac.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/53042

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=25325&B=EXETER
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=25325&B=EXETER
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Education

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Food Supplier Network
Reference number:  UOE/2018/032/PF
II.1.2)

Main CPV code

15000000  -  Food, beverages, tobacco and related products
II.1.3)

Type of contract

Supplies
II.1.4)

Short description

The University is looking for a partner to supply all food stuffs to the University’s internal catering functions, (at least) 6 days a week throughout the year, initially on its’ two Exeter campuses.
Term: 3 + 2 years
The contract will cover the following key categories:
• Chilled Dairy, Eggs & Processed Provisions
• Grocery Ambient Dry Provisions
• Chilled & Frozen Meat, Poultry, Game, Fish & Shellfish Provisions
• Fresh, Ambient & Frozen Bakery Provisions
• Fresh & Frozen Fruit and Vegetable Produce
• Non-food Consumables and Chemicals
• Non-food Counterwares and Equipment
Contract value, based on previous year’s spend is estimated between £1.75 and £2.5 million per annum. This equates to a total contract value of between £8.75 million and £12.5 million over the maximum term of five years.
II.1.5)

Estimated total value

Value excluding VAT: 12500000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

39221110  -  Crockery
39800000  -  Cleaning and polishing products
39830000  -  Cleaning products
II.2.3)

Place of performance

NUTS code:  UKK4 -  Devon
Main site or place of performance:  
Exeter
II.2.4)

Description of the procurement

The University is looking for a partner to supply all food stuffs to the University’s internal catering functions, (at least) 6 days a week throughout the year, initially on its’ two Exeter campuses.
Term: 3 + 2 years
The contract will cover the following key categories:
• Chilled Dairy, Eggs & Processed Provisions
• Grocery Ambient Dry Provisions
• Chilled & Frozen Meat, Poultry, Game, Fish & Shellfish Provisions
• Fresh, Ambient & Frozen Bakery Provisions
• Fresh & Frozen Fruit and Vegetable Produce
• Non-food Consumables and Chemicals
• Non-food Counterwares and Equipment
Contract value, based on previous year’s spend is estimated between £1.75 and £2.5 million per annum. This equates to a total contract value of between £8.75 million and £12.5 million over the maximum term of five years.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 12500000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:  
The contract is let on a 3+2 basis. Formal reviews will be undertaken near the end of the initial period, where a decision will be made by both parties as to whether or not the 2 year extension is invoked.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.12)

Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  as per tender documents in CTM (https://uk.eu-supply.com/ctm/supplier/publictenders?B=EXETER)
III.1.2)

Economic and financial standing

List and brief description of selection criteria:  
as per tender documents in CTM (https://uk.eu-supply.com/ctm/supplier/publictenders?B=EXETER)
Minimum level(s) of standards possibly required:  
as per tender documents in CTM (https://uk.eu-supply.com/ctm/supplier/publictenders?B=EXETER)
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

as per tender documents in CTM (https://uk.eu-supply.com/ctm/supplier/publictenders?B=EXETER)

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  05/10/2018
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 6  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  05/10/2018
Local time:  12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  yes
Estimated timing for further notices to be published:  
3 years
VI.2)

Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4)

Procedures for review

VI.4.1)

Review body

University of Exeter
Exeter
UK

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
as per tender documents in CTM (https://uk.eu-supply.com/ctm/supplier/publictenders?B=EXETER)